What is Fleet Management?


Management of commercial motor vehicles used in a wide range of functions like vehicle health management, supply chain management, financing, accidental management, vehicle telematics (tracking and diagnostic), driver management, Speed management, vehicle re-marketing and many more.

One of the combinations of Technology and the Software brings Feet management.

When we say fleet what comes to our mind?

Usually, it’s a large group of Ships, but it can also be planes or cars or any motor vehicles. Managing a group of vehicles which works under the same unit or an organization is known as fleet management.

On-Day-Today life many businesses depend upon transportation. When using a Vehicle for business purpose there are a lot of issues to be considered.

Here, Fleet management solves those issues and improves the Organizations productivity. 

What is Fleet Management?

Fleet management software is the most sophisticated software application for fleet owners and fleet managers. With the help of fleet management software fleet managers can access the complete data and reports related to the entire fleet that he/she manages in the organization.

It is a complete tool for fleet managers from trip planning, expenses management to documentation maintenance, driver management along with many features.

To sum it up, the fleet management software supports the fleet managers in the following ways.

  • Vehicle checklist
  • Vehicle maintenance and repairing schedule
  • Fuel management
  • Driver management
  • Expenses management
  • Regulatory norms and documentation
  • Budget and forecasting

What are the Challenges Faced by Fleet Managers in the Logistics Industry?

As I said before, using a vehicle in business brings a lot of issues and challenges. These issues are taken care or controlled by Fleet Managers. There are some key areas where fleet managers faces challenges to manage the fleet.

1. Real-time Fleet Tracking 

Tracking is one for the major reasons to use the fleet management system in an organization. Fleet tracking helps us to track the location of the vehicle with the help of ‘Global Positioning System’ (GPS). By this, we can make sure that our goods are safe and in the right hands. It also provides updates on the goods reaching the final destination.

2. Transparency

Fleet management improves transparency in the logistics sector. It empowers both ends, goods origin and the consumers. Both the parties have the information and updates of goods which are being transported, this improves the transparency on both ends. This transparency is valuable for both parties.

3. Fuel Management

Fuel Management is one of the major cost-saving methods in the logistics industry and also a challenging task for fleet managers. With increasing, fuel cost in the market, handling fuel pilferage and diesel theft prevention is a critical task for the fleet owners.

4. Route Optimization 

Optimization of the route does not only control the fuel. It can also help to deliver goods in a short time. We can also identify the risk level of travel in the route and also the climatic condition of the area. By this optimization, we can carry our goods safely to the right destination in a short time period.

5. Driver Management

Driver management is one of the important components to be considered also a challenging component to ensure drivers safety. It is a nightmare to fleet managers in handling driver’s way of driving and the speed issues, which affects both safety of the driver’s life and vehicle’s maintenance.

6. Vehicle Acquisition

Fleet managers need to analyse a report on the type of vehicle, a number of vehicles, manpower to drive that vehicle, knowledge on the vehicle, the benefit of using that vehicle and there are even more things to be considered while purchasing a vehicle. Fleet managers should have the knowledge of purchasing strategy to acquire a vehicle in an organization.

7. Overall Cost Reduction

Fleet managers should analyze every tip and the corner to reduce the production cost in any way, it may be fuel cost, operating system, wages or anything. If there is a possibility to reduce the overall cost fleet manager should proceed with that to increase the productivity and this overall cost reduction should not affect the captivity.

How does Fleet Management Software work?

Fleet management software acts like a bridge between human and technology interface. The fleet management software acquires the data from the GPS devices and process the data in the secured server. The consolidated, formatted data is presented to the fleet owners / managers in the report form to analyse the business position to know more about productivity, profit, operational cost, vehicle health report and much more data that support in making business decisions.

Fleet Management Software is basically a Telematics system. Telematics is the combination of telecommunications and Informatics. It includes anything from GPS systems to navigation systems. Fleet management uses GPS or GLONASS or a cellular triangulation platform. Once vehicle location, direction and speed are determined from the GPS components installed in the fleet are transmitted to a fleet management server via satellites

The key component of fleet management is vehicle tracking and management of the vehicle. Logistics is known as management of the flow of things between the point of origin and the point of consumption. So, real-time monitoring of the vehicle has become a major need. By this tracking system, we can track the direction of the vehicle, location of the vehicle, speed and fuel consumption of the vehicle.

Fleet operations are controlled through Fleet managers using fleet management software. Fleet managers are the people who’re going to control these fleet Operations like monitoring, managing the fleet to reduce the production cost in any way for their organization.

What are the Benefits of Fleet Management in the Logistics Industry?

If an organization is using technology or software means it somehow benefits the organization. Likewise, the major benefit of fleet management is  

  • Cost Reduction.
  • Increase in Productivity.
  • Maintenance of fleet.
  • Customer satisfaction.

If we implement Fleet management in the logistics industry we can enhance our profit, productivity and customer satisfaction.

What should fleet managers expect from fleet management software?

Obviously, whoever in the place of fleet manager expects for the benefit of their organization. Every beneficial thing was important to fleet Manager. Here are some beneficial things which the fleet manager expects from the fleet Software.

1. Vehicle Management

Being a fleet manager, we will expect for complete management of a vehicle, when we say the word complete it means complete. We cannot go for separate applications like one for tracking location another for fuel management.

A complete fleet management software includes tracking and perfect diagnosis of a vehicle. A perfect diagnosis says the speed, idle time of the vehicle, fuel management, vehicle condition.

2. Driver Management

A challenging task to the fleet manager, both vehicle and driver’s safety was important to a fleet manager. A driver Management should include the behavior of the driver, style of driving, speed level of driving, whether the driver took safety measures before driving.

A fleet manager not only need to manage a driver from remote location, they also need to fill the communication gap between them. So, a fleet manager will expect a platform to communicate.

What are the features and benefits you will get from our premium FleetOS application?

Here comes our FleetOS, to fulfil and mange our complete issues which we faced before in our fleet management. Let’s see the benefit of using premium FleetOS application in our Organization. 

  •  Excel sheet migration.
  •  Trip planing and scheduling management.
  •  Service reminders.
  •  ERP, manufacturer integration.
  •  Integration with 3rd party application.
  •  Tracking location without GPS device.
  •  Premium customer support.
  •  Work flow management.
  •  Routes optimization.
  •  Marketplace integration.
  •  Providing custom domain.
  •  ADAS
  •  Routing & Dispatch integration
  •  Expenses management.
    • Toll cards
    • Fuel card expenses
    • Money card expenses,
    • Salary expenses
    • En-routes expense
  •  Vehicle checklist customization.
  •  Global centralized driver management.
    • Driver ratings.
    • Driver coaching.
    • Driver safety reporting.
    • Driver incentive customization.
    • Driver relay service management.

Start with a small price to enhance your productivity and let your Fleet carry across the world by implementing FleetOS in your Organization.

Purnima is a Computer Science graduate and has a passion for writing especially blog writing, creative writing, storytelling. She writes articles on technology, humanity, fiction and quote writings.

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