Many industries depend on transportation. Having a fleet of vehicles is not a big deal but managing fleet vehicles and maintaining fleet matters most. Managing fleet vehicles is a challenging task but it is important to keep your fleet vehicles and drivers in a form.
Ensuring driver’s safety, maintaining vehicles, upgrading and updating a fleet in an organization are the essential things that need to be done, at the same time an organization needs to ensure that the cost doesn’t flow out of the line or productivity is staggered. Fleet Managers are the persons who manage these issues in an organization.
Here are some essential tips and techniques, How to manage fleet vehicles in an organization, which can increase productivity by lowering the cost.
1. Hiring Potential Fleet Managers
The first essential step to manage fleet vehicles is to hire potential and dedicated fleet manager for an organization. Fleet managers are the one who is going to play a major role in managing a fleet of vehicles.
Basic components of a fleet manager should be fuel monitoring, driver management, vehicle maintenance and delivery safety. Fuel monitoring is the major area where the fleet owners can control the huge amount of productivity cost.
A Fleet Manager is the person who needs to see each and every corner of an organization to control the cost and increase the productivity with the help of Fleet management software.
2. Make Use of Fleet Management Software
Using a large number of vehicles for commercial purposes needs to be taken care frequently. A single person cannot manage a fleet of vehicles. So, an organization can utilize fleet management software which helps us to Manage our fleet vehicles in a more effective way.
While adapting a fleet management software we need to look that it covers all 360o purposes of the management like FleetOS. FleetOS is one of the well-known fleet management software for trucks.
Without vehicles we cannot have a fleet. So, vehicle maintenance is a key factor of fleet management. An accomplished fleet manager will take vehicle maintenance as first priority. Regular health checks to be done like vehicle safety measures, inspections on vehicle controls, changing oil regularly, rotating tires even tire pressure is to be checked.
Maintaining a vehicle will cut down the unplanned or unscheduled repairs which can result in lowering productivity cost.
Same as vehicle maintenance procurement maintenance for both vehicles and drivers is also a key component. Fleet managers need to schedule and update documents of the vehicles and the drivers.
Document of a vehicle includes registration card, updating insurance, vehicle fitness certificate etc,. When it comes to drivers, fleet managers should keep an eye on drivers licenses.
5. Total Cost of Ownership
The total cost of ownership (TCO) is a single investment for a long time. Fleet managers should analyze the cost of ownership by combining both existing and new incoming vehicles. They should check whether the cost of ageing vehicles should not go beyond the estimated amount.
They should understand the demand of each vehicle, warranty, insurance policy, unplanned repairs and maintenance, all these factors should not affect the total cost of ownership.
6. Better Policy leads to Better way
To manage fleet vehicles an organization should have a proper design of the company policy. From manually managing a fleet to using software for fleet management should have an appropriate company policy. A well-designed company policy should include each and every limits, conditions and expectation of the company.
7. Communicate Policy with Employees
Only having a well-designed company policy does not bring any improvement to the company. Before hiring an employee company’s do’s and don’ts, expectations and limits should be shared with the employee. If there is no proper communication between a manager and an employee brings many difficult situations, fleet managers should fill the communication gaps.
8. Hiring a Driver
How much importance does an organization give when hiring a fleet manager, the same amount of importance should be given while hiring a driver. A driver should be highly skilled and trained mainly an organization should see the style of driving and the behaviour of the driver. Drivers are the one who is responsible for the vehicle, so a driver should be dedicated to his work.
9. Show Green Light to Innovations
An organization should be always open-minded and adopt new innovations to enhance the company’s profit. New technology innovations and upgrades to a fleet management organization make work easier and efficient.
By implementing effective fleet software like FleetOS can strengthen your organization by overcoming your Competitors.