What does Fleet Management Software do?


Fleet management software is a perk tool in the logistics Industry. Fleet management software is a combination of technology and software. Many companies are based on transportation. The key component of transportation is the driver and the vehicle. To manage that drivers and vehicle fleet management software is used.

Fleet management software takes care of many functions like supply chain management, driver management, accidental management, financing, vehicle health management and lot more to reduce the workload of the fleet managers.  


What does the Fleet management software exactly does?

A fleet manager is a person who handles the fleet management software. Fleet management software fills the gap between a fleet manager and a driver.

A fleet management software manages the fleet to increase productivity at a lower cost. Fleet management software does location tracking, expenses management, fuel monitoring, trip plans and executions, bills and incentives maintenance, speed management, safety management, temperature management, driver management and vehicle maintenance management.

With increasing, fuel price, fleet managers are looking for a tool to have a check on their fuel level as well as the driver behaviour monitoring. Fleet management software helps the fleet handlers to overlook drivers, fuel monitoring and all the trip-related issues with the aid of fleet management software.

How does Fleet Management Software work?

As you know fleet management software is the combination of technology and software. Let’s see some of the components needed for fleet management software to work.

Firstly for real-time tracking an organization needs to install a global positioning system ‘GPS’ device – Teltonika, Concox, Cantrack, cellular triangulation platform can be used in a vehicle,

Secondly according to the recruitment sensors for vehicles should be installed like Fuel sensors, speed control sensors, temperature sensors, RFID reader

Telecommunication is the process of information exchange and Informatics is the science of processing data for storage and retrieval. We need SIM to communicate and transfer data to the processor.

The data from the tracking devices and sensors are transmitted to the respected servers with the help of satellites. The collected data in a server was retrieved and displayed in the fleet management software. Fleet managers are the one who can manage and access this data in the software.

Key Tasks of Fleet Management Software

1. Vehicle Management

Managing fleet vehicles was not a small thing. A person can not manage fleet vehicles manually. Fleet management software will help a fleet manager to manage vehicles in an organized way. 

  • Real- time tracking.
  • Vehicle health check.
  • Planning and execution of trips.
  • Bill maintenance.
  • Maintain vehicle procurement.

Above mentioned things for vehicles are managed with the help of the fleet management system.  

2. Driver Management

Driver management was important as much as vehicle management.  It is one of the important factors to be considered. Fleet management software helps to

  • Maintain drivers documents.
  • Record driving hours.
  • Records idle time.
  • Accidental management.
  • Safety measures check.
  • Emergency contact with  fleet managers 

3. Price Management

An organization won’t use a software simply, everything would happen for a reason. The main work of fleet management software in an organization is to increase productivity by lowering the cost. 

  • Route Optimization
  • Fuel monitoring.
  • Schedule maintenance.
  • Control expenses.

4. Procurement / Document Management

A fleet manager cannot maintain documents of all drivers and vehicles manually. Fleet management software helps to maintain documents in an organized manner and it makes the work of fleet managers easier. 

  • Vehicle document maintenance.
  • Insurance Management.
  • Drivers document Management.
  • Sheets integration.
  • Client procurement maintenance.

In every circumstance Fleet management software is an add-on advantage for an organization to manage a fleet. Let’s fulfill our organization’s needs and enhance productivity by implementing fleet management software like FleetOs with lower cost.

Purnima is a Computer Science graduate and has a passion for writing especially blog writing, creative writing, storytelling. She writes articles on technology, humanity, fiction and quote writings.

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