How Fleet Management System(FMS) Can Benefit Your Commercial Truck Business?

As the commercial truck operators are gradually transitioning to digital means from legacy business model to conduct all their business operations, it is important to understand the role of fleet management system and its benefits.

There is one question that bugs every commercial fleet owner – How to improve profitability of the fleet business? 

The reason why this question is highly relevant in the fleet business operation is because there are too many external factors and dependency involved in it. 

They are fuel cost, route of operation, driver behaviour, fuel theft issue, transportation cost, etc. 

Telematics-based fleet management is proven to be an efficient way to conduct business operation.

In this article, we’ll take a look at the features and functions of Fleet Management Systems and how they can benefit your business.

Irrespective of the size of your fleet, if you are fleet manager looking for reducing the expenditure and improving the profit efficiently, Vamosys fleet management system is the right fit for you. Do check out.

Video Telematics: Why Is It Necessary For Commercial Vehicles?

What Is a Fleet Management System?

A Fleet Management System (FMS) is an information system used in business that enables the management of a fleet of vehicles.

The purpose of a FMS is to improve the efficiency and safety of a fleet by providing tools for better planning, control, and tracking of vehicle movements and operations.

There are a number of functions that are typically included in a Fleet Management System. These can vary depending on the needs of the business, but typically include:

– Vehicle Tracking: This function allows business owners to track the movement of their vehicles in real-time, view historical data, and set alerts for unauthorized movement.

– Driver Management: This function enables business owners to track driver performance, identify risky driving behavior, and monitor driver hours of service.

– Fuel Management: This function allows business owners to track fuel usage and costs, identify fuel theft or fraud, and manage drivers’ fuel cards.

– Maintenance Management: This function allows business owners to track vehicle maintenance schedules and costs, manage service intervals, and receive automated alerts for overdue services.

Benefits of a Fleet Management System

A fleet management system can benefit your business in a lot of ways. Here are just a few

1. You'll have a better understanding of your expenses

When you have a fleet management system in place, all of your data is collected and stored in one place. This makes it easy to see where you’re spending the most money and identify areas where you can cut costs.

2. You'll be able to better manage your drivers

With a fleet management system, you can track your drivers’ performance and see how they’re doing on specific routes. This information can help you identify any issues and make changes accordingly.

3. You'll be able to reduce fuel consumption

A fleet management system can help you track your vehicles’ fuel consumption and identify areas where you can make changes that will save you money.

Functions of a Fleet Management System

A Fleet Management System can do a lot for your business. Here are some of the key functions

  1. GPS Tracking: This is one of the most popular functions of a Fleet Management System. You can track your vehicles in real-time, which helps you keep an eye on your drivers and make sure they’re staying on track. You can also see where your vehicles are, which comes in handy if you need to send someone out to meet them.
  2. Fuel Management: Another big perk of a Fleet Management System is fuel management. You can track how much fuel each vehicle is using, which helps you stay within your budget. You can also see driver behavior, such as how often they’re braking and accelerating, and figure out where you can optimize your driving routes.
  3. Maintenance Tracking: A Fleet Management System also keeps track of all your maintenance data, so you know when something needs to be serviced and can plan accordingly. This helps you avoid costly repairs down the road.

4. Communication Tools: Lastly, many Fleet Management Systems            come with communication tools that let you stay in touch with your          drivers. This way, you can instantly send them updates or instructions      as needed.

How to Choose the Right Fleet Management System?

So, you’re thinking of getting a fleet management system for your business. That’s great! But with so many options out there, how do you choose the best fleet management system?

Here are a few things to keep in mind

First, decide what features you need. A good system should track vehicle location, fuel usage, and driver behavior. It should also be customizable to your specific needs.

Second, consider your budget. Make sure you choose a system that’s within your budget.

Third, think about ease of use. The system should be easy to set up and use so that you and your drivers can get up and running quickly.

Finally, make sure the system is backed by a good support team. You should be able to rely on the vendor to help you with any problems or questions you have.

Choosing the right fleet management system can be tricky, but if you keep these things in mind, you’re sure to find one that’s perfect for your business.

Vamosys' FleetOS - The Perfect Fleet Management System

So, you’re looking for a good fleet management system? Well, look no further than Vamosys’ FleetOS. Our system is designed to make fleet operations simple and efficient, and it comes packed with features that will benefit your business.

For starters, our telematics technology will help you track your vehicles and drivers in real-time. You’ll be able to see where they are, how much fuel they’re using, and how they’re performing on the road. This information will help you make better decisions about your fleet operation and improve efficiency.

Our system also comes with a universal driver app that will help you digitize your drivers. With the app, you’ll be able to communicate with them more easily and get real-time feedback about their performance. Plus, the app will help you keep track of their driving habits and ensure that they’re staying safe on the road.

So if you’re looking for a comprehensive fleet management system, Vamosys’ FleetOS is the perfect choice. Contact us today to learn more about our system and how it can benefit your business.


When it comes to fleet management, a system is only as good as the features it offers. That’s why it’s important to do your research before making a purchase, so you can be sure you’re getting the most bang for your buck.

At Vamosys, we focus on delivering the most comprehensive fleet management system possible, so businesses of all sizes can benefit from our solutions. Our products are designed to help operators reduce costs, improve efficiency and protect their assets.

Take a closer look at our FleetOS and see how we can help streamline your fleet operations with our FREE trial offer to experience our service. 

You can talk to us at +91-84289-33333 and email at

Fleet Evolution: How Innovation Drives Electrification?

As the world is back on track after COVID-19, everyone has the same question on their tongue, whether fleets will ever become completely electrified? And it is a just question since electric vehicles are creating a fuss in the market. 

They are the next-gen cars that eliminate the possibility of pollution, and thus, they are being made in huge quantities by various pioneers in the automobile sector. 

But can fleets be completely electrified? The answer lies in innovation. So, read on to understand how innovation drives the electrification of fleets. 

Fleet Evolution

Is Electric Fleet A Possibility?

It definitely is, but it will take time. People haven’t fully grasped the concept of a self-driving car now. There are over 250 million electric cars and scooters in the market, but the number is very less compared to car owners worldwide.

After Tesla’s several EV models, many companies are on their way to creating EVs. 

If you look at the market demand, it is rising, but slowly. There is a compounded growth of 7.8% in EV sales growth. It means that EVs are being adopted, though at a slower rate. 

When it comes to fleets, the market is optimistic. In a developing country like India, people may be skeptical about sitting in an Uber without a driver or a public transport bus without a driver, but these doubts are being cleared slowly.  

China is first in numbers in the number of vehicles, but the pioneers are countries like Norway, Sweden, Iceland, Finland, etc. The percentage of EV vehicles is high.

Instead of the facts, the market indicates that electric fleets are possible shortly. The odds favor the EVs, and fleet management companies are also looking at a long-term vision.

What Is Inspiring EV Manufacturing Companies?

The primary focus of EV manufacturing companies was passenger vehicles, but they have now realized the potential of EVs and their adoption in fleets. 

Governments worldwide are holding conferences to reduce pollution, and EVs are a way to do it. 

Since they are zero-emission vehicles, governments are providing incentives to the manufacturing companies to produce more such vehicles. The consumers who buy these cars may also be eligible for subsidies.

It will require infrastructure, but the process is going on at a faster pace than you know. 

The technologies that will back EVs are ready to make their debut, and you are in for a surprise. E-vehicles are the future and if you are a fleet manager, get ready for the change. 

The Tech Innovations Behind Electrical Trucks or EVs

You may have heard the news that cars will be flying in the future, or they will charge merely by standing in their parking lot. 

If you thought that they were mere plans, it’s time for a wake-up call. Researchers and technicians are working on technologies that will turn these possibilities into reality. 

Some of which are shared below-

1.Wireless Charging

This is not just a myth but a soon-to-be-realized technology that will allow cars to be charged merely by standing in a parking lot or being in the vicinity of the charging station. 

The infrastructure for such a charging technology is not working yet, but trials are being run across some countries. 

Imagine parking your car in the lot, and when you come back, whoa! It is charged. Be ready for it. 

2.Multiple Battery Technologies

It is not news that EVs will run on batteries. And if fleet managers are to adopt them for their long hours, they need batteries that will run for hours without charging. 

Presently lithium-ion, zinc-ion, and manganese are certain battery types used in EVs, but they are costly. 

Innovators are looking for materials that won’t affect the bottom line and offer sustainable options.  

3.Uniform Charging

Presently, different car manufacturers have different charging technologies. 

Some allow you to charge your EV at home with a Trickle charge or AC charge, while others have DC charge, but the plug-ins are different. 

The aim is to create uniform charging options for every type of EV. 

Technicians are working on such technologies, so you can charge anywhere at any station the same way you can get gas filled at any gas station.

4.Battery Swapping

OK, it is not as simple as changing the battery in your TV remote, but it is possible to keep more than charged batteries in your EV and swap them when one runs out of power.

5.Battery Range

Scientists are finding ways to ensure that EVs run longer than now. EVs can be successful only when there is proper infrastructure in place.

6.Electrified Roads

No, the electricity won’t run on the roads. It is a technology used in metros, where the vehicles are charged on the go.

Since the guide is all about fleet evolution, electrification of roads will inspire more fleet operators to switch to electric vehicles, as a great hurdle shall be removed from their way, charging every few hours and killing time.   

7.Prerequisites For Electric Fleets

Electric vehicles are a class apart from the heavy-duty vehicles which form part of the fleets. 

The whole operation can fail if the required prerequisites are not there. That’s why developing countries are hesitating in launching fully autonomous EVs. 

Certain actions which are necessary for the implementation of electric fleets are-

8.Upgrading Route Optimization

Fleet operators need routes that support the new technology to make electric fleets a reality. They need effective route optimization software which allows fleet operators to solve the routing problems. 

It is also an opportunity for fleet management software developers to upgrade their routing software and align it with electrification needs.


Fleet managers will happily switch to EVs if only there is required infrastructure in place. 

Ranging from roads to charging stations or charging cables, the government needs to put the basics in place to inspire fleet operators. 

Also, fleet managers will need to work on smarter fleet maintenance with state-of-the-art tools and software to ensure proactive charging and maintenance of the fleet for the next day’s operations.

10.Fleet Management Software

Fleet management software is not required for monitoring the manpower, but to operate vehicles optimally.

In future, there will be an increased need for these to keep an eye on vehicles more closely as the man behind the wheels won’t be there any longer.

Should Fleet Managers Be Ready For Electrification?

Yes, electrification is closer than it seems and fleet management companies should start planning how they can switch from traditional to futuristic inventions in the fleet industry.

Final Thoughts

In the coming years, you will see a drastic shift in infrastructure, laws, regulations, customer preferences, and the way things have been the past few decades. 

The future belongs to technology, and you will see a glimpse in the form of EVs and the entire fleets operating without the manpower. 

The key to its success lies in the planning and implementation, which will be crucial. So, are you ready for the change?

What is the Purpose of Tyre Monitoring Systems?

Fleet business involves a lot of parameters that run successfully to execute day-to-day activities in a proper manner. One of the crucial parts of the fleet is tires. 

Fleets go through various types of roads and the tires help to maintain stability and durability for your fleets. Tiring with less or excess air pressure can lead to various issues during a journey. 

Flat tires and other problems also cause loss and waste of time to your fleets. These days people install a tire monitoring system in their fleets to keep a check on tire’s health. 

Read below to know more about the purpose and function of tyre pressure monitoring systems.

Tyre Pressure Monitoring System

What is the essential element of the Tyre Monitoring System?

The tyre monitoring system is designed in such a way that it keeps track of everything that happens to your fleet tires. 

One of the most essential components of your truck’s tire management system is the Tire Pressure Monitoring System.

The Tyre Pressure Monitoring System keeps in check the air pressure levels inside your tires. Air pressure is one of the most essential parameters that affect the health of the tyres.

In case of drop-in levels of air pressure, the tire pressure monitoring system notifies the driver and saves the fleet from any kind of accident or damage.

Types of Tyre Pressure Monitoring System

The Tyre pressure monitoring system is categorized into different types depending on the mechanism of their working. 

Read below to know about the two most popular kinds of Tire Pressure Monitoring Systems used in fleets-

The Direct/Active Tire Pressure Monitoring System

The first type of Tyre Pressure Monitoring System is the Direct Tire Pressure Monitoring System. In this type of system, the reading of air pressure in different tires of the fleets is recorded directly from the tires.

An air pressure recording sensor is installed on every tire. These sensors take a constant reading of the air pressure in the tires. In case of a decrease in air pressure below 25 percent, the sensors give an emergency notification.

This method is more accurate and gives an exact reading of the air present in the tires. The percentage of accuracy is close to a perfect hundred! This helps the fleet managers to prevent any kind of accidents. 

The Direct Tire Monitoring System is durable and can be used again and again as the batteries used in the sensors can last for years. This gives it an extra edge and makes it a tool of long use.

The Direct Tire Monitoring System is not a cost-friendly option. It is more expensive compared to other kinds of Tire Pressure Management systems. The sensors installed over every tire are costly and add up to the total sum of money.

The reinstallation of the direct tire monitoring system in case a tire gets damaged is a tedious process. It requires a high level of skill set to remove and resynchronize the system altogether.

The Direct Tire Pressure Monitoring System mostly comes with single-use batteries. The batteries last longer but once they are drained the batteries become useless. You need to reinstall all sensors again in your fleet for proper functioning.

You need to keep good care of the sensors used in Direct Tire Pressure Monitoring Systems. They are prone to damage if not taken care of.

The Indirect/Passive Tire Pressure Management System

Another method by which Tyre Pressure Monitoring System works is the Indirect/Passive Tyre Pressure Management System. In this method, there are no sensors directly installed on tires.

In most cases, the sensors are installed in the tire speed tracking system. The system looks out at revolutions per minute in the tires. In the case of inflated tires or lower levels of air pressure, the revolutions per minute get disturbed as compared to other tires in the fleet.

The tyre pressure management system calculates the approx air pressure level in the fleet with the help of tire revolutions and alerts the fleet manager and driver about this through the notification screen.

The Indirect Tire Pressure Management System is not as accurate as the direct tire pressure management system. It is relatively approximate and sometimes the readings can fluctuate due to other reasons.

In case of bad roads or rough roads, the revolutions per minute of the tires are affected and hence the indirect system can give you a false calculation.

It is cheaper compared to the direct Tire pressure management system. The cost of installation of an Indirect Tire Pressure Management System is less than the Direct Tire Pressure Management System,

The maintenance charges of the indirect Tire Monitoring System are also very less compared to the Direct Tire Management System.

How Important it is to Keep Track of Your Tyre’s Health?

Telematics based Tyre Monitoring System is making it possible to keep track of your tire health. But, there are chances that you may question if there is any need to know about your tire’s health? Does it make any difference?

Well, the answer can surprise you a lot. Tires are one of the most essential components of your fleet and can affect its performance to a large extent. 

The fuel consumption of your fleet can increase to a significant amount if the vehicle is running on air pressure levels lower than the optimum ones. Perfect air pressure levels might save you money by giving higher efficiency over the same fuel.

Tyres provide stability to the vehicle. If your fleet’s tires are having the required amounts of air pressure the fleet runs on even balance and chances of turning off the vehicle in case of an accident are minimized.

In case of lower levels of air pressure, the tires can get flat or punctured causing trouble to the driver and a lot of time wastage. 

In many cases, the bursting of tires can take place. There are high chances that vehicles can lose stability and turn over the road.

An efficient Tire Monitoring System keeps track of the health of your tires and saves a lot of cost and time.

Summing it up!

The tyre management system is becoming an essential part of fleet management. Tires are one of the most significant parts of your vehicles. 

Tyre monitoring systems ensure that your vehicle tires are in good health. They keep track of air pressure levels and secure stability and efficiency. 

Direct and indirect methods of execution are used by Tire monitoring systems. Install a tire monitoring system in your vehicle and ensure safety!

The Cost and Liability of Not Using a Fleet Management System

Fleet competitions are at their prime in all industries and businesses. Industries worldwide strive hard to attain higher efficiency and profitability, yielding output that keeps them feasible and increases the growth rate.

For instance, transportation of goods and services and people are likely to be managed by various types of fleets. If fleets are not maintained properly, then the equipment, drivers, vehicle devices, etc may become liabilities. There comes the role of the drag reduction system and fleet management system. It is a savior to all fleet-based industries.

Fleet management systems are being adopted by service organizations and are becoming an inevitable tool to organize the workforce and even change the style of fleet operations.

Even though fleet managers have proven benefits from the fleet management system, some mistakenly believe it only has a single benefit, that of real-time updates and insights. However, the fleet management system also has several other advantages that contribute to improving the company’s bottom line.

Companies who are not opting for this innovative technology may fall behind their competition. Professional fleet owners should be aware of the cost and liabilities if they are not using fleet management systems.

Disadvantages of not using fleet management system in vehicles

The service industries that are managing without fleet management softwares are likely to face many disadvantages than those who are adopting it. They stand behind in the industrial race when compared to those industries with advanced technologies. Some of the major drawbacks of not adopting fleet management systems and drag reduction systems are as follows. 

1.Slacking drivers

Employees need some regular breaks for a better outcome. But long and unscheduled breaks can lead to discontent customers. An organization cannot go behind every driver to identify the slackers. Fleet professionals can back their claim by disclosing proper data so that no driver can deny it. It might be an authentic issue rather than sheer slacking. 

The Fleet management systems assist to pinpoint the slacking divers who escalate the paychecks by entering pad hours. Fleet management systems give enough data for fleet directors to easily track the drivers’ reporting time, when they start and end their day, stops they made, and even the time duration of stops. Without advanced technologies, fleet managers may easily be thwarted by timesheet disputes, entering falsifying hours or long-lunch hours taken, and payout for unproductive time spent.

2.Driver accountability

Fleet managers are usually well acquainted with the behavior of fleet drivers. But their features may vary in front of the officers and on the road. Fleet directors have no idea of what they are paying for, without a feasible way to monitor the driver’s activities throughout the day at work. They are unaware of the employee activities on the field. It is impractical for fleet directors to drive along with each employee to monitor them. There comes the hand of the fleet management system to assist the administrators to make their work so effortless. 

If drivers are aware that their activities are being monitored, the drivers deliver a better outcome, try to practice regulated driving habits, reduce personal jobs, and eventually less waste of time during working hours. Driver accountability can be made better by implementing a fleet management system to reduce the cost and liability of the organization.

3.Fuel expenses

Fuel expense is one of the major expenditures in the service fleets. Monitoring these data manually can show a higher fuel cost than the service provided. With no proper monitoring records by fleet management systems, the fleet directors have lesser ways to know why fuel expenses are so high.

The main reason for service vehicles to look into advanced technologies like fleet management systems is to track and reduce fuel costs. Fleet management solutions assist to reduce the fuel cost by lowering the idle time of the vehicle, eliminating unauthorized usage, minimizing speed, eliminating gas card fraud, and increasing vehicle route optimization.

4.Maintenance expenses

Following the fuel cost is the maintenance cost, which is much higher. Manually monitoring each vehicle’s maintenance ends up in time consuming and lacking accuracy. Due to manual error, tracking the odometer readings and logging services are the most important maintenance tasks that might be overlooked. It leads to expensive repairs or even ends up in acquiring a new vehicle sooner unnecessarily. 


To minimize the inefficiencies and maintenance cost of the fleets are likely to adopt a fleet management system that schedules the preventive maintenance reminders like oil changes, tire rotations, engine conditions, and other maintenance equipment. Maintenance records are also available in fleet management technologies to monitor the associated cost of each vehicle in the service fleets. 

5.Productivity and efficiency

Since service fleet industries are expanding each day and are becoming more competitive, service fleets should be more effective and efficient to attract customers when they need them. By implementing a fleet management system, vehicles are more productive and efficient across the board. It also assists to improve driver accountability, maximize dispatch efficiencies, and paves ways to finish multiple jobs per day. 

Through the use of advanced technologies, service fleets can eliminate the need for traditional paperwork to collect field data. The Fleet management systems provide real-time data instantaneously to the fleet directors to manage the service fleet more efficiently. With the point of service, fleet managers can quickly make wise decisions to adapt to the real-time environment.

Tips to choose the fleet management system to reduce the cost and liabilities

If you are a fleet professional looking to improve the efficiency of the fleets by implementing a fleet management system and drag reduction system, then you should be aware that there are plenty of options available in the market. You should be very clear about what your fleets need to improve their productivity and efficiency. Here are some tips on choosing a fleet management system that will reduce the company’s costs and liability.


  • Analyze your service fleet requirements and budget.
  • Prioritize the features you need in your fleet management system
  • Talk to the fleet management system suppliers in person
  • Pinpoint all the hidden costs of the system
  • A Detailed review of the system maintenance options

Final thoughts

Without proper fleet management, service fleets are likely to fall behind in the competition. Companies without a proper fleet management software are liable to slower growth.To run faster and stay on track is more important to keep the fleet business alive. To prevent losing to the other competitors and to be more efficient and productive, fleet professionals should adopt a quality fleet management system that can provide satisfying services to their customers and keep them happy.  

The best tips for fleet managers when it comes to construction site work management

Constructing a building is one of the busiest and task-oriented work. 

Deadlines need to be meant strictly to make sure that every task is performed efficiently. It is crucial to maintain a high level of safety standards to prevent any accidents.

Fleets are required to carry raw materials and loads required at a construction site. Managers need to keep things in order so that everything reaches the construction site on time. 

Fleets are often filled with valuable assets costing a lot. Managers need to keep things on the checklist so that everything reaches without any theft and is in good condition.

There are many dos and don’ts that fleet managers need to keep in mind at construction site work. The management needs to be error-free for maximum security with minimum risk factors. 

Read this guide on how managers can excel at managing a fleet at a construction site.

construction site work management

Suggestion for Fleet managers for Construction Site Management

A lot of things happen simultaneously at a construction site. It is very important for all stakeholders to keep an eye on each and everything to keep things on track. 

Carefree behavior can lead you to some kind of trouble. 

There are high chances of theft of assets and other materials as a lot of people are involved in construction and there is a rush on every side.

Fleet managers must keep these below-mentioned things in mind to secure everything at construction sites!

1.Try to Create a Safe Environment at Construction Site

Safety comes with your efforts! This mantra can save you a lot of money and can eliminate the chances of various thefts from your fleets. 

In major cases, internal workers like drivers and other laborers are involved in thefts and other practices that can cause a loss to your fleet’s security.

It is extremely important to create an environment where drivers and other workers on your fleets are pushed towards maintaining high safety standards. 

Giving briefs about safety protocols and rewarding drivers for their safety concerns help you to create a positive environment that looks up to all your safety concerns.

At construction sites, if drivers are careful and sensitive towards the fleet they can stop any kind of theft and mismanagement. 

You need to encourage them to take moral responsibilities and that they make sure deadlines are meant.

This all comes by creating a positive and safe environment at your fleet house. Deal with everyone with respect and make sure that all your human resources feel that they are a part of your company. Inclusion will make them accountable for any good or bad happening to fleets.

Installing software’s like Fleet management softwaredash camsvehicle tracking software, and other advanced tools can help you to keep a double check on your drivers. You can keep track of time and deliveries with the help of these tools. 

Drivers can be kept on a checklist if they cross safety limits like rash driving, going at speeds greater than the speed limits, wasting time by vehicle idling, and much more. You can train and convey your messages to them to correct their careless behavior.

These tools like dashcams and AI build softwares can also send you notifications in case of emergencies in your fleets. 

If someone tries to steal or take away things from your fleet at a construction site you can get instant notifications and clips. These things help you to minimize the loss and catch the people involved in the activity.

These all actions are part of a larger safety environment. Following these can help you to eliminate risks at construction sites in your fleets to a large extent.

2.Assign safety teams and teach about the safety standards

Many fleet houses keep safety teams so that they can manage things at the construction site. It is becoming popular to send one or two security people with each and every fleet. Their responsibilities involve keeping a check on each and everything.

You can hire people for the purpose of safety. Invest in tools that help them to keep everything in check. You can use mobile phones to ensure high connectivity with your security teams. 

Timely checks and routine calls must be made to make sure that everything is executed in order and safety standards are met at the site of construction. These practices are very helpful and give a helping hand to the fleet managers.

You can also train your drivers and other persons on the construction site about safety standards. Creating drills beforehand and taking your workers on the site prior to the construction days can help them to understand the place better. This gives them confidence and they can park fleets in more secure areas.

3.Add Technological tools that ensure vehicle Safety

Technology is the golden boom that has brought a sharp chance in which things are carried out. Fleet owners can rely on various tools and softwares to ensure high-class security and efficient management of fleets at construction sites.

The coming of AI-aided devices, smart cams, intelligent automotive programs, route optimization softwares, fuel-saving programs, and a lot more have made things easier for fleets. Installing these helps you to increase the safety of your fleets at construction sites.

Some other tips for fleet management at a construction site

There are many ways in which you can add an extra layer of security at the construction site for your fleets. 

You can cover your fleets with covers or security alarms. These alarms are very helpful as they notify you whenever someone tries to touch your fleet. Alarms can help you to save your fleets from theft during nighttime.

Many fleet owners love to carry artificial folding fences in the fleets. They can be laid down around the fleet. It gives a layer of protection to your assets. 

A modern fence comes with installed alarms and sensors. You can get notifications and alarms whenever someone tries to cross them without authentication.

These new-age fences allow a set number of people after authentication. This saves a lot of time and makes it possible for the crew members to enter and use the fleet at any time without any disturbances. In cases of any intruder apart from the authenticated people you will be notified. 

Summing it up!

Fleets are used in many places. The utility of fleets is the only reason that makes them vulnerable to various security lapses.

The use of fleets at construction sites is very important. Major material and goods are carried at the site through fleets. It is expected from the fleet owners that everything is efficiently delivered and within the deadlines.

Fleet management can get a little bit tough at construction sites. Following these steps can help you to manage the fleet at construction sites!

Benefits of Integrating Fuel Data into Fleet Management

Vehicles are the mainstay for any fleet organization. Vehicle Fuel expenditure is one of the biggest outlays of the fleet industry. 

While wavering of the fuel cost does not rely on fleet industries or managers. Eschewing the overconsumption of fuel is mandatory by hounding on fuel usage.

Fuel monitoring is much needed to cut down the dispensable fuel usage. Fuel management systems lay hands to track and monitor fuel consumption within the fleets. They precisely surveil the fuel inventories and help to find the dispensed fuel. 

These particulars are recorded in fuel monitoring systems and reported to the officials through web portals.

Fuel monitoring systems monitor the fuel consumption used by the fleet using real-time monitoring to keep track of the real-time operational data that can help in enhancing the speed of objectives. 

For businesses that hinge on transportation, an effective fleet management system gives hands to achieve productivity objectives and efficiency. 

By integrating fuel data into fleet management, asset investment can be protected, both for the drivers of the vehicles and for the vehicles used for transportation.

Let’s take a closer look at the advantages of integrating fuel data into fleet management systems and how to go about the performance.

Advantages of integrating fuel data into a fleet management system

Fuel is one of the biggest expenditures in the fleet organization. 

Fluctuating fuel costs might not bother many fleet organizations, but tracking the fuel usage and finding ways to reduce fuel consumption is a priority over everything else in the fleet industry. 

There are several advantages of integrating fuel data into fleet management systems as follows

1.More precise mileage

When fuel is pumped, mileage entry is a requisite for fuel card providers. 

When fuel data is updated into the fuel management system all details related to fuel cards are imported. This elemental factor affects many details in the fuel management systems. 

The Automatic mileage updates benefit the fleet management system from the fuel cards by lending a helping hand to the management by performing timely preventive maintenance when they are desperate. 

Without this automatic integration of fuel monitoring, organizations have to figure it on manually to update the information. It is practically impossible to update the information with hundreds of vehicles in the organization.

If the manual update is missed while on the go, it is possible that a year can pass without any mileage data. 

As a result, the system fails to hit the notifications that may lead to costly breakdowns. This problem can be solved by integrating fuel card mileage updates directly into the fleet management system. 

Preventive maintenance is also done on time without any delay so that the fleets run more effectively by optimizing the fuel consumption.

2.Reduced Fuel theft

Fuel theft can be prevented without any effort by integrating fuel data into the fleet management system. It reduces the burden of the fleet manager’s time and energy. 

Fleet managers can set a fuel tank size of each fleet, the fuel pumped above that particular amount is noted in the records. 

With the help of collective data solutions, the device automatically intimates the manager by sending an email if the vehicle fills the fuel tank beyond its range.

When the drivers and employees know about the automatic monitoring system, the fuel theft can be reduced significantly or eliminated. 

The organization can thus reduce undesirable acts from the drivers and employees and make the environment more productive.

3.More precise tracking of fleet costs per mile

With the mileage updates imported into the fleet management system from the fuel cards, fleet managers can take the advantage of collecting data that incorporate fuel and other fleet expenditures. 

This collective data solution bestows the asset operating costs, which gives an outline of each fleet and its operating expenditure per meter.

Accurate meters in fuel monitoring systems are obligatory to take precise reports as it is based on mileage updates over a phase of time. 

By having accurate mileage data from the fuel cards, managers can be confident in their precise data and can make more decisions based on the efficient accuracy.  

4.Accessibility of fuel data in variety of reports

The Fuel cards bestow the reports related to fuel such as overall fuel consumption, fuel filling, etc. 

These data are very informative to incorporate the fuel data into the other operational reports that help to find the overall fleet maintenance and the operating costs of the fleets. 

The collective data solution is a configurable system that can create a vast range of reports for any system on the fleet.

Let’s see some of the examples of reports created using fuel data,

  • Managers can create a report on the entire usage of the vehicle by simply looking into the fuel data over time.
  • Managers can track the driver’s efficiency through the fuel data provided from fuel cards.
  • Fuel efficiencies can be tracked effectively by monitoring fuel consumption. When the fuel consumption skyrockets, the system alerts the manager precisely.


Not every fleet management system has all the reports that management needs. Hence choose a crucial software that is easily configurable and can create the reports on the fly with the available data to take business overhead.

5.Makes job easier

The organization should adopt a fleet management system that makes the job easier, not harder. 

Integrating fuel monitoring systems into the fleet management system will rescue time and energy in a variety of ways.

  • Reduce the manpower by eliminating manual data entry.
  • Eliminates multiple log-ins and multiple resources by bringing multiple reports in one system.
  • Easy to spot issues related to fuel and corrected immediately.

Final words

From the above proposals, fuel monitoring systems and fleet management systems complement each other effectively. If the organization plans to invest in both systems, make them work together for more accuracy and productivity. 

Integrating fuel data into fleet management lends a hand to save money in the long term that considerably increases the organization’s profit. 

Arm yourself with the perfect, accurate, and best real-time systems that can take your enterprise’s overall growth to the next level.

Communication breakdowns? How fleet managers can avoid them

Communication is the key to carrying out an operation successfully. 

When all parties are informed about all the situations, how to interact, when to interact and whom to interact in which circumstances, it reduces confusion and improves the performance of the entire team. 

In fleet management companies, communication is of utmost importance. Managers inform drivers about the duties, drivers inform them about the possible delays, the problems on the roads, managers inform the team about the targets, customer requests, etc. 

FMS technology has changed the way managers can communicate with their staff. 

By streamlining a never-ending communication process, fleet management companies work successfully. 

Communication Breakdown

A communication breakdown is when two parties are unable to interact when they need to. 

It is an unwanted situation that hinders the work process and affects efficiency. With the DRS app, these unwanted situations don’t arrive.

What Causes A Communication Breakdown?

Various factors lead to a communication breakdown. These are discussed below.

1.Unclear Roles

If the employees don’t know whom to contact in which situation, it causes confusion and delay connecting with the right person. 

2.Language Barrier

You never know where your employees come from. Knowing about them and the challenges they might face is important. 

When managers are not aware of the language barrier between them and their drivers, things are bound to get out of hand. 

3.No Communication Plan

When a communication plan is not in place, drivers work as per their best judgment, leading to talking to the wrong person or passing on the wrong message to the wrong person.

How Can Fleet Managers Avoid Communication Breakdown?

Fleet managers hold the key to the successful operation of a fleet. 

They encourage the use of the DRS App, make the drivers understand the importance of dashcams, help them understand the components of fleet management software and how it can reduce communication breakdowns. 

Fleet managers can avoid communication breakdowns in the following ways-

1.Train The Drivers

DRS App is configured to allow the driver to communicate with the team if they can’t reach the concerned person directly and update the situation or delivery. 

Managers’ duties here are to train the drivers to use the technology. A well-trained staff would know what to do in a communication breakdown. 

2.Observe And Analyze

Managers must listen to the team, look for any problems, bottlenecks, and see if an event is occurring repeatedly. 

Say, a GPS tracking system can inform if a route is always blocked and drivers are facing problems on that route, resulting in delays.  

Ask the team for the problems where your present communication system lacks, and come up with solutions. It is the team who can tell you about the practical problems. Form detailed communication procedures and inform the team about it. 

3.Share Information

Internal communication is the backbone of a successful team. 

Through communication, managers can only minimize gossip in the workplace and ensure that the entire staff has the necessary information about their duties, their vehicles, and what they are supposed to do in a specific situation. 

The bridge between the managers and drivers should always be open, an updated rule, a new policy, or a safety norm.

With DRS apps, drivers and managers don’t need to call each other continuously to update the trip status. Drivers can update the trip status on the app, and managers can see it in real-time.

4.Implement A Communication Plan

A communication plan is the manager’s responsibility. It defines how, when and whom to reach out to. Defining a communication plan consists of various steps, which are as follows-

A.Define Roles

The role-bearers should be aware of their responsibilities and duties and the situations they must handle.

B.Create A Training Program

From junior managers to drivers, everyone should be aware of the purpose of the training and why it is necessary. Ensure that they understand the importance of the training program and accept it.

C.Create Training Content

Design training content that is easier to understand and complete the training quickly. The duties of a fleet management company staff do not include long hours of study. 

They must be on the road, carrying out their duties.

D.Use The Right Technology

Technology is supposed to be an aid in stopping communication breakdowns and not be a hindrance in itself. 

The apps you are using must be simple to navigate, it should have all the required functions and access to all the necessary data. 

Your staff has people of all age groups, from young drivers to old drivers. Keep everyone in mind while choosing the technology.  

Following these steps, implement a communication plan that provides an all-inclusive solution against communication breakdown.

5.Choose The Right Technology

There are several fleet management software available in the market, but you must choose the one which allows you to operate your fleet using a single software. 

It must have all the required technologies incorporated. It should come with a DRS app for drivers, dash cam, GPS tracking, asset tracking, fuel monitoring, route optimization software, etc.

A DRS app allows drivers to complete the scheduled trips on time, plan their routes as per the assigned duties, optimize the route in case of recent development, inform the team to warn other drivers, update successful trip completion, etc. It is also user-friendly.

Why Is It Important To Avoid Communication Breakdown?

Communication breakdown causes several problems, and it needs to be addressed to avoid the following problems-

  • Unnecessary stress
  • Losing customers due to delays
  • Time wastage
  • Inefficient management
  • Employee turnover due to dissatisfaction
  • Loss of motivation among team members, etc.

One problem leads to another and creates a mess. A fleet manager’s responsibility is to take communication breakdown seriously and avoid it.


Installing fleet management software and encouraging drivers to use the DRS app can drastically reduce problems caused by a communication breakdown. 

Apart from it, managers should go over the following ways and address the problems and put a system in place.

Geofencing For Smarter Fleet Management: Are You Missing Something?

When drivers are out with vehicles, you can track their real-time location with GPS tracking. But a manager has several other things to do than keep tracking the drivers’ location. 

Besides, it may be possible for smaller fleet management, but it is impossible in a larger fleet management company with hundreds of vehicles. 

Then how to track drivers? 

Fleet management software has an answer for it which is called Geofencing.

What Is Geofencing?

As the name suggests, it is digital fencing of the geographical areas where the fleet can move. 

For example, if you have a fleet for a school, the fleet is supposed to leave for the school and then drop off the kids. 

That’s the fleet’s boundary. But what if the driver uses it for personal purposes? 

With Geofencing, they can’t. Geofencing creates a virtual boundary and notifies the managers if a vehicle comes in that boundary or leaves it. 

The managers can set the boundaries based on the duties of the assigned vehicle, e.g., it can be a street, a neighborhood, a city, or an entire country. 

The place inside the pointed area is known as geolocation and the tracking points alongside the border are known as geofences.   

There are event-based commands configured in the system. So, if a vehicle is assigned for delivery within the urban neighborhood of Detroit, the system will notify the manager if the vehicle crosses the tracking point. 

Say, if the driver steps outside this fence, notify the manager through email. Various industries use this technology and keep a tab on what their employees are doing. 

Ways To Use Geofencing For Smarter Fleet Management

Geofencing can be used in multiple ways to improve the way fleets are managed. Fleet management software comes equipped with several technologies like GPS tracking, dash cam, geofencing, etc. 

Geofencing uses GPS, Wi-Fi, RFID and deliver the best results in the following ways-

1.Prevent Theft and Enhance Security

Fleets are the most valuable assets of a fleet management company. Their security is paramount.  

Geofencing is an essential tool to ensure their security. The manager shall be alerted if a vehicle acts strangely and goes out of the geofence. He can contact the driver and learn the whereabouts. 

If the driver is not using the vehicle, theft is the only answer.  The sooner you know, the sooner you can act and catch the thief. Also, the geofencing operations are configured to reach the right person at the right time on the right device to take required actions in time. 

Say, it can be configured that if the vehicle leaves in the middle of the night, the security personnel should also be alerted. 

2.To Align Payroll With Hours Worked

No matter what you do to stop them, there is the possibility that drivers will try to finish personal tasks while on duty. 

They may stop at an eatery on the other side of the town, or go out of the planned route to pay a bill or stop at home for a quick homemade meal. If you pay them on an hourly basis, this is wrong. 

To put a stop, you can create a geofence and exclude the house or other places where they may stop. 

The fleet management software allows you to put a stop to their working hours if they exit the territory. 

It keeps a tab on their coming and going time and saves the payroll expenses. So, you don’t pay them extra for the hours when they aren’t working.  

3.Customer Experience

Customer is always right, and you must fulfill their wishes in time. Managers can use geofencing to create geofencing around a customer’s place. 

If the driver does not reach a landmark in time, the management can inform customers firsthand about the probable delay or assign another driver to complete the duty. 

This way, customers don’t need to call the company, inquiring about the delivery. Managers can also handle situations before they go out of hand.

4.Smarter Asset Deployment

GPS tracking is the backbone of geofencing. It is through the former technology that the latter delivers the results. 

GPS tracking also notifies the managers about the estimated time to cover a route. If a route always takes less time to be covered, you can redefine the time and move further accordingly in scheduling the tasks. .

This way, managers can enhance their operational planning and assign duties and resources based on the available data.

5.Reward Drivers

Geofencing can be used to protect and reward drivers for their duties. You can make the dangerous areas on the maps and protect your drivers from unwanted situations. 

Say you can create a  tracking point at a safe distance from the wrong side of the town, so the drivers don’t go there. Their safety is your top priority.

Also, if a driver logs in and logs out at the right time and never crosses a geofence, you can put a rewarding system in place. It encourages the employees, and they work harder for you.  

6.To increase Vehicle Efficiency

GPS tracking also provides valuable data about your fleet, such as their mileage, the time they take to cover a distance, if a vehicle lasts longer than others when it comes to auto parts, and their fuel expenditure. 

With geofencing, you can assign a vehicle based on the orders to be fulfilled. As things are planned, not two drivers would require to go to the same neighborhood. 

By assigning them duties of a particular neighborhood, you can discharge more tasks and save on fuel and assets. 

Route optimization is another great feature that allows managers to assign the smallest possible routes to reduce fuel and vehicle deterioration. It increases vehicles’ efficiency.

7.Improve Compliance

Some vehicles are not allowed to enter a specific area during a specific time based on their size to facilitate traffic. 

By using geofencing, you can learn if any of your fleets are on the road when they shouldn’t be. The system will send you a notification, and you can stop them in time. 

8.Monitor Assets In Real-Time

With geofencing, you can track that the vehicle is parked in the maintenance area or a garage even when the driver could not inform you due to urgent repair in the vehicle. 

It allows you to assign another vehicle in its place or schedule the duties after considering the unavailable fleets.


Fleet management software is your one-stop solution for all fleet operation, management and administration-related problems. 

Geofencing is just a part of it, and if you use it in the right ways, you enjoy the above-stated benefits. It improves how you operate fleets, assign vehicles and save money smartly. 

Fleet Manager Roles and Responsibilities

A fleet manager is responsible for the effective vehicle fleet management and logistics operations management in the organization.

Most of the tasks, work, and employees revolve around the fleet manager since this role forms the nodal point of contact in logistics management.

We will discuss this in detail from role, responsibility, key skills required and the challenges faced by the fleet manager in this blog.

What is a fleet manager?

A fleet manager is a person who is responsible for the company’s group of vehicles. It includes various aspects such as renting/leasing or purchasing the vehicle and also maintaining the vehicles.

The fleet manager oversees the company’s fleet business effectively with proper maintenance schedules, managing safety standards as prescribed by rules and regulations.

A fleet manager is responsible for the effective management of financial aspects and focuses on productivity improvement. Apart from these, he is also responsible for the company policy generation, driver behaviour management and driver & vehicle safety.

Fleet Manager Duties and Responsibilities

1. Vehicle Purchasing or Leasing

According to the organization, culture and business model fleet managers play an important role in vehicle purchasing or vehicle leasing.

When it comes to vehicle purchasing the fleet manager needs to approach the manufacturers, engineering technicians for assembling and bodybuilding. In all these cases, the fleet manager should involve in cost negotiations. Finally, when to purchase the new fleet vehicle and lease or resell the vehicle decision depends on the fleet manager.

When leasing the vehicle, the fleet manager should have a detailed look at the vehicle health, engine life, kilometers driven. Apart from these, the terms and conditions with the vehicle owner for leasing the vehicle for the organisation. It all depends on the fleet manager and every detail is rested on the fleet manager.

2. Fuel Expenses and Consumption Management

Fuel is one of the major expenses in fleet management, it ranges from 25-30% of total fleet management expenditure. So it is of utmost crucial for the fleet manager to efficiently manage fuel expenses.

For proper fuel management, the fleet managers can utilize the fleet card, fuel card or have to tie up with the fuel gas station providers to track the fuel consumption and expenses that occurred for the fleet fuel.

Apart from these, the fleet managers can utilize telematics technology to track fuel consumption, filling, and theft using the advanced fuel monitoring system using GPS tracker and Fuel Level Sensors.

3. Fleet Maintenance Schedules

Vehicle health management is vital in the fleet management program for the fleet manager. The fleet manager needs to have proper scheduled vehicle maintenance after categorizing the vehicle types, manage the vehicle documentation.

Apart from that, fleet manager should manage the spare parts inventories, repair costs and monitor the vehicle for optimal resale value.

4. Safety Standards

Fleet managers should oversee the organizational fleet safety standards and be responsible for creating the safety policies for vehicle management and driver safety protocols in the organization.

To achieve that, the fleet manager needs to coordinate with the management team and health officials associated with the organization to create safety protocols. 

Also, the fleet manager should organize the drivers for the safety training programs if needed. In case of accident scenarios, the fleet manager should understand where the safety protocol was deviated and ensure doesn’t repeat again.

Overall, the fleet manager should ensure minimal accidents with reduced downtime and less damage to the organizational assets and employees.

Fleet managers are passionate about safety. When an incident occurs, potential negligence and brand damage come with staggering costs to organizations.

5. Fleet Tracking

To monitor the vehicles the logistics companies take the aid of software applications such as GPS Tracking, Fuel monitoring solutions to track the vehicle locations, fuel consumption, mileage data.

Also, get detailed insights such as vehicle idling, route optimisation, vehicle utlisation, trip planning and driver management.

Get the detailed reports from the software on a daily, weekly and monthly basis to monitor and report the tracking management.

6. Manage Legal Compliance

Legal compliance management is another one of the responsibilities for fleet managers in the logistics industry.

The fleet manager should maintain the updated legal compliance for the vehicle, carrier goods and drivers. In case, if the logistics company handles hazardous material and food, the regulatory compliance for such goods needs to get prior approval from the officials.

Proper driver vehicle inspection and vehicle routine health checkups need to be done and the respective reports should be handed over to the respective transportation officials.

7. Vehicle Reselling

Fleet manager is responsible for the vehicle maintenance so that the vehicle resale value is increased. 

The vehicle should be maintained clean, well-maintained engine and other vehicle spares which ensures the vehicle overall value.

Key Skills required for Fleet Manager

1. Data analysis using technology

Technology has penetrated all fields and domains, to be a successful fleet manager, the managers should be equipped with fleet technologies such as telematics, Dashcam and fleet management applications.

Using this application the fleet manager can 

  • Track Vehicle Performance
  • Track Vehicle Location
  • Driver Behaviour Management
  • Vehicle Maintenance Schedules
  • Trip Management
  • Vehicle Document Management
  • Spare Inventory Management

With the aid of technology, the fleet manager can reduce vehicle downtime and improve both efficiency and productivity of the fleet.

2. Business Management

As a fleet manager, the role doesn’t stop in vehicle management alone as the vehicle is interconnected with the business, the fleet manager should have good business skills.

The fleet manager has to interact with various stakeholders involved in the logistics operations such as customers, vendors, maintenance technicians, fleet operation management team, tech team, driver relationship.

All these skills along with business management enhance the role of the fleet manager in the transportation industry.

3. Financial Management

Fleet managers should hold the proper response in the fleet budgets after understanding the business operations, customer requirements and vehicle need to match the industry benchmark along with economic conditions.

Major Challenges faced by Fleet Managers

Route Planning and Fuel Management

Route Optimsation is part of the fleet manager’s work role, the fleet operations manager should optimise the driving route effectively, so that it saves time, increases vehicle fuel efficiency and reduces vehicle wear and tear.

To achieve this the fleet manager should use the telematics technology efficiently to achieve route optimisation. But it is one of the challenging tasks for the fleet manager in day to day fleet operations as it has multiple benefits with various challenges to the fleet manager.

Driver Workload Balancing

The next major challenge for the fleet manager is the relationship with driver and balancing the workload for the vehicle drivers.

As drivers are the key players in the logistics operation, the work schedule for the drivers should be properly planned by fleet managers so that drivers are happy with their workload allocation.

Vehicle Downtime Reduction

The prime role and real challenge for the fleet manager are to ensure that vehicles perform better without much downtime.

If there is any vehicle breakdown that occurs on the trip it creates a lot of trouble for the fleet managers, customers and business progress.

So the fleet managers should ensure vehicles are properly maintained with preventive maintenance schedules.

Driver and Vehicle Performance Analysis

Data analysis is becoming part on all the fields, so the fleet managers should equip themselves to perform better in the market.

The fleet manager should analyze the vehicle and driver data properly using the telematics and fleet management software used in the organization. Proper reports should be prepared for vehicle health status and driver performance reports.

It will be quite helpful for organisations and business prospects when to replace vehicles, purchase vehicles, maintenance expenses and driver performers and non-performance from the reports.

How Can Fleet Management Service Reminders Help You Cut Down On Downtime?

Downtime is costly when you are running a commercial fleet because every vehicle you run costs around $448 to $760 a day for downtime only. But if you keep at least one vehicle off the road for a day, it might cost you $1,344 to $2,280, which is quite expensive. 

If you can keep more vehicles on the road, the more money you will make per day, and it will cut down your downtime. 

There are various fleet management service reminders that help you do that. 

Here we are going to show you some theories to help you understand how fleet management software programs reduce downtimes.

What is Vehicle Downtime?

Vehicle downtimes can happen intentionally or unintentionally based on different factors. But when you are using cars or vehicles to ship services from one place to another, you can’t entirely avoid fleet downtime. But you can minimize it. 

Fleet or vehicle downtime refers to the period of time when the vehicles are not working. 

It might be because the drivers are on a break or because some incidents occurred that caused the vehicles to not work properly. 

The latter scenario is called unplanned downtime that can occur due to delayed service delivery, maintenance work, investigation works, and more. 

Planned downtime can refer to your vehicle going for servicing, inspections, or installing new technology, etc. 

When you plan a vehicle downtime from beforehand, it will help you manage the costs efficiently. But unplanned downtimes can cost you millions of dollars each time. 

As a result, it can cause a failure in your business operations and will also cost your reputation. That’s why Fleet management software was invented for fuel monitoring purposes. 

Here are the downsides of vehicle downtimes that you can avoid with fleet management software:

  • Delays in delivering services to the customers 
  • Vehicle replacement takes a lot of money
  • You will still have to pay the drivers even when the car was in downtime 
  • Additional costs might be required when your car is in downtime 

Frequent servicing, maintenance, repair plans, using safe driving practices, replacing vehicles on a timely basis, etc., can help you avoid downtime. 

It’s not always easy for a person to keep track of all these things.

How to Avoid Downtime with Fleet Management Software?

Fuel monitoring can help you reduce downtime, and along with that, you will have to manage your drivers and schedule driving on a regular basis. 

To avoid downtime, you will have to spend some time on maintenance and training programs to improve the vehicles’ performance. 

You can work together with human resources and technologies to cut down the downtime of your vehicles. And to do that, fleet management software or FMS is your best bet. There are high-end GPS fleet management software programs that gather data about your vehicle as well as the drivers. 

For example, it uses telematics to track the information of your data, including fuel usage, how many miles the car has run, the driver’s performance, etc. These data are stored on a central database. 

The software will check out all the relevant data of your vehicles and drivers and will help you avoid downtime in various ways.

1.FMS Monitors Drivers’ Performance

FMS or fleet management software programs monitor how the drivers are performing. 

They take help from GPS as well as accelerometer data that help them track the speed of the car and the driving patterns of the drivers. 

With the help of this information, you can determine which driver is suitable for a particular job and help you find out negative driving habits. This will also help you in training the drivers to drive more safely.

2.Examine Downtime Data

FMS analyzes the downtime data and catches designs and frequent failures, and the software will help you notice if a particular driver is causing more downtime or there is an underlying cause of downtime. 

With that data, you can choose to change the driver or fix your vehicle.

3.Create Service Reminders

You can create reminders using fleet management software for the intervening time of the vehicles. The reminders might include how much mileage the vehicles have and how many hours it has used. 

You can set these reminders with the help of fleet management software so that you can perform servicing whenever required. Setting up service reminders helps you create a maintenance plan to make sure your cars are running well. 

It will help you keep your vehicles in proper operational condition.

4.Track Data for Repair

You can use your fleet management software to track data so that maintaining your vehicles becomes easier. The FMS will show you the details of your vehicles along with the history of the services they have provided. 

It will help you determine whether or not you will have to go for maintenance service for your car after a short time period.

5.To Decide Timelines

Fleet software shows you the data of vehicle trends and their service history practices. If you are not sure when you can replace your vehicles, using the fleet software will help you decide on a proper timeline. 

This way, you can ensure that your vehicles are always operational. 

These functions of an FMS will help you track the data of your vehicles so that you can manage your business easily. You can cut down your downtime and reduce the cost of vehicle management at the same time.


If you have the right schedule for every task you want to make with your vehicle, then you can avoid downtimes effectively. 

For example, use Daily Vehicle Inspection Reports (DVIR) to find out concerns immediately so that you can fix them as well. 

Create a maintenance schedule that will help you schedule your vehicles and service your automobile from time to time. This will help you to make sure that your car is running all the operations safely. 

You can take help from an FMS or fuel monitoring device by setting up reminders so that you don’t miss a task at all. 

In the end, it will reduce your downtime and help you create a better business plan.