What To Consider In Your Fleet Procurement Strategy?

It will become a challenging and exciting task when logistics functions meet fleet procurement strategies. Starting with procurement, what is procurement?

Procurement is an essential business process followed from acquisition to disposal of an external resource or service. What exactly do procurement activities consist of? 

  1. Identifying the right product or service
  2. Selecting suitable vendors
  3. Negotiating payments/contracts
  4. Analyzing regulatory compliance
  5. Agreement
  6. Purchase

The procurement strategy in fleet business defines the entire process of fulfilling your fleet needs. Implementing the best procurement strategy brings a better lower cost of ownership.

Building a profitable procurement strategy for your business needs more research and deep analysis. But, not to worry, do not think the procurement function is too complex. So, here we are; let us make you some essential simple steps to build your fleet business procurement strategy. 

Step 1: Assess THE NEEDS

People say the very first step of procurement is sourcing, but know one thing that assessing the needs of your business helps you find the source. Assessing the need for your business has different and essential categories.

Analyze Your Fleet Manager NEEDS

Ask your fleet managers for their opinion on your fleet. Then, define the problems faced by the fleet managers with the fleet and find solutions. Here are some vital factors which need to be taken under consideration for your fleet business enhancement. 

Secured Delivery

Security is considered one of the important aspects of a fleet manager’s duty. When we say secured delivery, theft serves as the main obstacle for a fleet manager. The losses are very much high if we neglect theft in your business. 

Theft; What is there to do with procurement? Investing in security factors helps you to avoid theft and increase productivity.   

Fuel Theft

When it comes to fuel theft, the rising fuel price is considered the main cause. 

Why is it important for a fleet manager to prevent fuel theft? By avoiding fuel theft, 

  1. You can control your fuel expenses up to 20% in your organization.
  2. You can increase fleet efficiency. 
  3. Companies may face huge losses if you don’t take any action on fuel theft at the first pace. 

Yes! We all agree, preventing fuel theft brings profit, but a fleet manager can’t revolve around the truck anytime. So, Is there any solution for fuel theft?

Investing in the fuel monitoring system, which helps you to prevent fuel fraud. Fuel monitoring system helps you to monitor, manage and control vehicle’s mileage, fuel consumption, and idle hours. Mainly fuel monitoring system sends alert notifications via SMS or email if any fuel fill or sudden drain activity occurs.

Vehicle Theft:

Vehicle theft happens in various places. Not only inside the organization’s walls, but it also happens with any external parking spaces, highways, etc. 

Investing in vehicle tracking systems brings enormous benefits to your fleet business like real-time tracking, geofence, instant notifications alerts, reports on speed monitoring, mileage tracking, driving behavior tracking, etc.


Another important factor that every fleet manager wants. Improving visibility in the fleet business helps you cut down the idle hours and improve the fleet’s productivity; also, there is another benefit that makes your business grow is customer satisfaction. So improving visibility also increases your customer satisfaction.

To solve the visibility issue in your fleet business is by using the best fleet management software. FleetOS helps you provide better visibility over your vehicle and lets you share the trip details with whomever and whenever your want. 

Fleet Management

Managing and maintaining a fleet is one of the vital tasks of a fleet manager. In fleet management, fleet managers have to choose the right vehicle according to the destination and goods.  

Before choosing the right vehicle for a trip, a fleet manager should consider the below-mentioned factors. 

Purpose of Vehicle – What type of goods are you going to carry? 

Destination – Either snow or rain, etc. 

Types of Vehicles – i.e., van, flatbed, box truck, etc. 

You may think does vehicle type will affect efficiency and productivity? Without a doubt, we can say that fleet size, type, and everything has an impact on the delivery. So, inversing in the vehicles will make you profit in many ways.

Training Program

Training for drivers, is that so important? Why do you want to invest in the driver training program? There are enormous benifits by introducing the driver training program to your drivers. 

  1. The driver training program helps to minimize accidents on roads. 
  2. Reduce theft activities held by drivers. 
  3. Increase the efficiency of the drivers. 
  4. Drivers can learn many fuel-saving techniques. 
  5. Training help drivers to tackle their problems faced on the route. 
  6. Your drivers can learn technology, telematics and they learn to work systematically.  
  7. Drivers can learn to improve the safety of themself and their vehicles. 
  8. Drivers can improve their knowledge of the different types of vehicles 
  9. Drivers can create their culture. 

We can keep on say even more benefits on the driver training program. Introducing this program will help fleet manger to reduce their workload in some way. So, invest in introducing a proper suitable driver training program or create your own driver training program.

Analyze Your Fleet Driver NEEDS

Is it essential to assess the procurement needs of a driver? Although your ego may have this question, in reality, drivers are the one who works in the field and also, drivers are one who faces huge problems on road so, getting inputs from drivers helps you in many ways. 

Know that your drivers are the valuable resources of information, and make use of them. Give them a chance to talk by asking some questions.

  • Are you comfortable with the vehicle? 
  • Are there any defects? 
  • Do you have any ideas or suggestions on the vehicles?
  • How to improve safety? 
  • Ask about their salary. 

Consider their answers and make your procurement strategy.

Analyze Your Fleet Vehicle NEEDS

Fleet vehicle needs are not about the vehicle types; it is all about service maintenance; do you really take care of your vehicles? What exactly do your vehicles expect from you? 

Preventive Maintenance

Preventive maintenance is the process of inspecting and maintaining your vehicle and its components just before it gets damaged completely.

Predictive Maintenance

Predictive maintenance is the process of constant monitoring of the vehicle and its components when the vehicle’s performance is absolutely normal.

Reactive Maintenance

Reactive maintenance is the process of providing maintenance service to your vehicle or its components after its damage. 

Are these three types of maintenance important to your fleet? Yes! Maintenance typically increases the efficiency and resale value of your vehicle, also, reduces the operations downtime, which is much beneficial thing for an organization. Also, if you didn’t take care of your vehicles, today’s 100 dollars of maintenance cost will end at 100 dollars tomorrow. 

Step 2: Calculate Your Total Cost Of Ownership (TCO)

Total Cost of Ownership is the process of calculating the assets purchased for the company plus the cost of operations. Fleet is not just handling a single simple vehicle; the fleet is the combination of vehicles where each vehicle has different requirements. 

In procurement strategy, we need to include every expense done for the fleet like fuel costs, insurance costs, etc. Now consider and calculate the TCO of every worthy option available to you.  

Step 3: Choose The Right Partner

Finally, choose your right partner; if not, the above steps will be useless at last. 

Tip: Research on every suitable provider before selecting them as a partner. 

Have some regulatory compliance (laws or conditions). Also, take some ideas and advice from industry people rather than just referrals. In some cases, you may find yourself in some difficult situations like you may get additional money savings with poor service, never go with them.  

Tip: Always choose the best service provider for your business growth.  

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How To Develop/Plan Your Fleet Budget

Budgeting is the main foundation process in all businesses. However, the real challenge of a business starts when budgeting starts. There are many tiny vital things we have to consider when it comes to fleet business and its fleet budget. 

You may think, what are you going to get from brainstorming? Why do you need to spend a little on it? But brainstorming is the area where you get many entrepreneurship ideas. In the same way budgeting works, spending even on tiny things will help you in the future to gain more.   

We know fleet budgeting isn’t a simple task, and that’s why we are here to make your work simple by providing you some painless steps. There are two types of budget planning, the first is for an existing business, and the second is for new business budget planning. 

Step 1: Analyze Your Previous Budget

First, Why do you want to budget? Budgeting provides the proper explanation of expenses you make in an organization and analyzing the budget offers you a clear view of where you want to spend and not to spend. 

If you are an existing business, the first step you have to do is, analyze your previous month/year budget. Why do you need to analyze your previous budget? See the allocated budget of the previous year and compare it with the spend amount; this data helps you to plan the next budget for the specific time period. 

Analyze the profit, loss, and mistakes which you have made in the previous budget allocation and spending and never repeat them. 

Step 2: Choose A Forecasting Technique

When we say forecasting and budgeting, these terms have differences. 

Budgeting explains to you about the revenue and expenses that a business needs to achieve in the upcoming period.

Whereas, forecasting is known as an estimation. Financial forecasting is the process of estimating the business’s revenue that will be achieved in the future by determining trends and outcomes of historical data.

Tip: A business needs both forecastings (estimating the revenue by trend) and budgeting (allocating the budget according to the trend and proving statements on expected revenue) to develop a proper budget. 

Now choosing a budgeting technique is important to plan your budget.

Method Description
Incremental Budgeting
  • The traditional way of budgeting
  • Add or subtract some percentage of the amount into the previous budget. 
  • Suitable for companies that don’t change the budget every year. 
  • Easy to understand.
  • Start from Zero-based
  • All department budgets are rebuilt from scratch for every time period.
  • Every single expense must be justified in Zero-based Budgeting.
Activity-based budgeting
  • The budget will be based on the target which the company sets. 
  • Once the output target was fixed, then the company plans for the activities to achieve the target, and finally company plans for the budget which is required to carry out the planned activities.
Value proposition budgeting
  • The budget is made by analyzing the value.
  • 3 Question Rule
  1. Why do we need to spend on a particular object?
  2. Does the object create value?
  3. How much does the value cost?

Tip: If your organization’s process doesn’t fit under any particular budgeting technique, combine the techniques according to your task and plan.   

Step 3: Things You Need To Consider

After choosing the budgeting technique for your organization, now try to fit all your department into the budgeting process. Every single penny is important to the organization so, carefully include all your expenses in the budgeting process. 

When it comes to budgeting, you should know the difference between essential and inessential factors. Here, we will provide you a list of essential factors, which is divided into seven sections. 

1. Vehicle Management Information

In the vehicle management information section, you should consider and collect the expenses of the fleet lifecycle. Things you need to consider in-vehicle management information

  • Vehicle Accusation.
  • Insurance Register. 
  • Fleet Register.
  • Any complaint Register. 
  • Resale Value.

2. Vehicle Maintenance

It’s all about fleet maintenance. Today’s effective fleet maintenance reduces most of the unwanted sudden fleet expenses. Forever suggested that fleet owners/managers get is never compromise on today’s little maintenance expenses to avoid huge future expenses—things you need to consider in vehicle maintenance. 

  • Fleet management system
  • Preventive maintenance.
  • Predict maintenance. 
  • Reactive maintenance.
  • Mechanics contractor Record.

3. Salary/Payment Management

Things you need to consider in Salary/Payment Management

4. Safety Management System

The factor you need to consider while budgeting in Safety Management System.

5. Driver Training Program Management

Driver training programs consist of many segments. As an organization, you must show interest in developing a proper work culture in your organization. 

The essential segment you need to allocate budget for, 

  • Drug and alcohol program.
  • Training on signboard and city entry rules.

6. Security Management

Security management is as important as safety management. For example, installing surveillance cameras or appointing security persons to your organization can avoid theft, and you can save a certain amount. 

7. Trip-Related Expenses

Trip-related expenses are huge expenses for a fleet budget. So mainly it was divided into two sections, one is Planned expenses, and another is Unplanned expenses.

  • Planned Expenses
    • Planned service expenses.
    • Toll / calculate toll expenses.
    • Fuel expenses.
    • FASTag – A Digital Toll Payment.
    • RTO Charges.
    • Freight Brokerages.
    • Fitness Certificate Check.
    • Loading/unloading charges.
  • Unplanned Expenses
    • Accident And Collision Expenses.
    • Goonda tax.
    • Roadside service expenses.

Step 4: Monitor And Control Your Budget

Budgeting is a beneficial process for an organization. Do you think only budgeting is enough for your organization? No monitoring and controlling your budget is a more important step in an organization. 

Using FleetOS, The fleet management software allows you to record every expense of your fleet operations, digitize your documents, and alert you if any theft activity occurs, and remiss you with your vehicle services. Monitoring and controlling your fleet budget always helps you to move forward in your business. 

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Analysis of Last-Mile Delivery Solutions through FMS

Based on the recent reports of Roadie analysis, globally, the last mile transportation is predicted to grow from $30.2 billion to $50 – $55 billion by 2025. The objective of last-mile delivery is to transport an item to the end customer as soon as possible. This has been driven by the crowdsourced delivery market and consumers’ demand in the industries such as e-commerce, food, retail, and many others.  

The COVID 19 scenario has exploded the popularity of the e-commerce industry, and this is because of ordering the necessary items online and having them delivered to your doorstep on the same day; nothing beats it when it comes to convenience. There is no doubt COVID-19 epidemic has produced a new household economy, and there is no doubt that the e-commerce industry will continue to rule for years in the crowdsourced market.

Many retailers were hit by high cost with last-mile deliveries, and as the demand rises, it makes it difficult to satisfy their needs for rapid, dependable, free service. As a result, several merchants have transformed their business into mini-warehouses using crowdsourced delivery alternatives to ease the burden from last-mile delivery challenges.

Understanding Crowdsourced delivery in a simple way: The consumers enjoy the freedom to schedule deliveries depending on their availability. Real-time traceability is possible through GPS or telematic devices in a crowdsourced delivery approach, thus reducing the merchant’s out-of-pocket shipping charges. 

On the other hand, retailers and restaurant owners have recognized the need for home delivery capabilities and grabbed the chance. In the future, the market is expected to continue to grow as per the investment.

As per the survey, 75% of customers continue to rely on the new purchasing even after the COVID 19 is under control. Because they anticipate low-cost or free delivery on the same day and even on shorter delivery days.

Transportation and Last-Mile Delivery

The exponential rise in last-mile delivery has stepped up the transportation industry over the last few years. The Pandemic has increased the technologically driven service in the transportation sector to provide transparency and supply chain visibility. In addition, Saas-based telematics aids the transportation sector to give a satisfying last-mile delivery through fleet management software. 

The last mile logistics has been focused on eCommerce firms. However, the rising need to fulfill the integration of the omnichannel has compelled businesses to examine their present transportation network capabilities and make modifications as the demand changes in the omnichannel fulfillment.

1.Increased Vision in Vehicle procurement

Purchasing a truck based on the requirement would be impossible before ten years. But, now, choosing the right truck based on the right business is possible by changing the conditions of a last-mile delivery fleet. As a result, we have greater visibility on high demands, and its need for quick delivery increases the volume of orders, delivering through fleets and a good result in ROI. 

With the demand for diversified products, the last-mile fleets can transport anything from refrigerated vaccines, medicines, and fragile things with specialized features needed for today’s world through good fleet management service providers.

2.Intelligent Tracking Technology

The exact status of your product is necessary for the online delivery service. Traceability of the product and transparency of whereabouts about your product like the status of their purchase, whether the product is on the way or reached its final destination. 

When it comes to transportation, GPS tracking, and RFID tags to track the movements of fleets. The vehicle tracking solution will be the best option to handle multiple fleets simultaneously when it comes to multiple fleets. In combination with GPS and IOT devices, RFID can extend RTLS (Real-time Location System) to give transparency once their orders leave the hub, thus easing the customers’ concerns. Even if there is any delay, the software will update the alert to support this functionality.

3. Safe Fuel Management

As the demand rises for last-mile delivery, the more the movement of the transportation will be. As a result, there are chances for the rise of fuel usage. As a result, the changes in expense might be doubled, or the probability of malpractices could be higher. Selecting a fuel sensor with GPS tracking might help monitor where the fuel is filled, generate fuel reports for every trip, and calculate the hours of idle time. 

Opting for good fuel management will help you save fuel, get access to fuel stations across the country, calculate & track how much you spent on fuel expenditure.

Fueling should be simple for your drivers, while reporting and analysis inform you when your existing habits are costing you too much. Your driver can fill up without worrying about receipts or reimbursement, and they can use their smartphones to locate the best on-route alternatives – you get the info and the savings.

4. Reduction in Downtime

Strong telematics combined with fleet management software is vital when keeping your trucks on the roads by minimizing downtime. Do you know how many vehicles face downtime when delivering the orders, which might be avoided by setting reminders?

Well-designed maintenance dashboards might help you become more proactive and have a hold-in your management in fleets. A fleet maintenance program schedules maintenance and eliminates unplanned breakdowns.

5. Accident Prevention

The last mile delivery might be complex; last-minute cancellations, returns happen in the e-commerce industry. Here, reverse logistics comes into play, the transportation of goods increases, and the products need to go back to the respective supply chain. Along with forward logistics, reverse logistics will go hand in hand. The chances of accidents, collisions happen with the rise of vehicle numbers on the road.

Integrating Fleet Dash Cams with built-in GPS in the vehicles helps to reduce collisions by monitoring driver behaviour. In addition, it increases the visibility for the safety of consignment and the driver as well. 

When compared to the expense of a single major accident, the cost of a safety program is little. Telematics, data, and reporting can help you understand driver behaviour, but the data will only be helpful if you follow up with remedial actions and safety education.

6. Data Analyzation

Interpret your vehicle’s data to improve your business strategies in last-mile delivery operations. For that, you must collect the metrics that telematics devices have gathered—reports related to fuel, expense, driver performance, maintenance cost, compliance, and vehicle performance.  

Determining your Key Performance Indicator(KPI) must be monitored for you to govern your fleet fully. Data alone will not offer the answers; fleet partner specialists who can understand and advise on the data are required.


In what way Last-mile delivery can be handled through Fleet Management Software?

  1. Utilization of vehicle capacity 
  2. Real-time consignment tracking 
  3. Insights and analytics
  4. Multi-Stop Route Planning
  5. Digitized Reports on every metrics
  6. Trip Management
  7. Digitized POD

Related Topics

Trucking Industry: Why Paper-Based Becomes Outdated?

In the 1690s, the foundation was set to manufacture paper. From the rise of paper, much knowledge was documented in the way of books, newspapers, ideas and led to even more advancements. In addition, many businesses relied on paper for documentation, invoices, and various forms to record the data. 

In the era of electronic data, 75% of manufactures document their work-related data manually. While manually administering quality and safety programs on paper may appear less expensive, it is inefficient and leaves a lot of chances for errors.

For business development to cross the next level each time, it is necessary to keep the old records and past events that happened from the beginning. Old data helps to develop the ability to analyze any situation as it broadens the decision-making perspective. It provides information like strategies followed during a particular period and global economic evolution that helps to plot the new set of standards to improve performance. 

There are certain drawbacks to safely keeping your company’s important information and records. Let’s see the factors of how your data will be inaccessible over time and unsafe to maintain the information. 

In the transportation sector, we have heard of trip expenses, fuel expenses, and maintenance expenses. However, are you aware of how much expenses are involved in documentation in the backend of the logistics administration process?

1.Limited Storage Space

Day by day, when the data is recorded in paper-based files, then it can take up a lot of space. When the volume of information grows, the number of paper documents will rise, and the documents should be kept handy so that they can be accessed as fast as possible. However, this results in mismanagement and slows down the process of accessing a target file. 

2.High Probability for Damage

If you use paper-based documents and the files are destroyed or deleted, you will suffer from losing all your company information without any backup. Imagine incidents like theft, misplacement, unnatural disasters like fire, or any natural calamity that could result in the loss of important data.

3.Security Concerns

Paper documents that consist of important information or valuable data are considered more prone to security threats for businesses. This is because they can be mistreated, readily lost, and damaged by unprofessional employees or could be damaged easily if not handled carefully.

4.Limited Collaboration among Departments

Suppose a piece of information needs to be shared among different departments inside an organization. In that case, they need to print multiple copies, and before moving to the final version of the document, they will make changes separately with their versions. This seems to be like hovering for small work for a long time.  

In addition, it requires extra printers, photocopiers, tonnes of paper and other office supplies. This becomes a considerable expense for many businesses.

5. Impacts on Environment

Many companies started to follow green credentials, particularly logistics sectors aimed to reduce environmental impacts and promote sustainability to gain long-term benefits. 

Based on Global Forest Resource Assessment, around 80,000 to 160,000 trees are cut down every day around the world, in that a large portion of them is used in the paper manufacturing industry.

So, many organizations have environmentally friendly options to reduce paperwork to follow sustainability practices. Irrespective of the firm’s size and operations, the logistics industry drives it to move away from paper-based operations to entirely paperless processes.

Technological innovations played a significant role throughout the history of the Industrial Revolution. For the past few years, the logistics industry has been migrating into the digital realm. 

Fast forward to the 20th century, and all organizations were keen to adopt new technology to make their work documented for their purpose to simplify their paper-based works and bring better products to market faster than their competitors.

Let’s discuss the important aspects of logistics transportation operations are. Always follow the points mentioned below to ease your operations, 

  • Software for Document Management
  • Automate Manual Processes by Digitizing Your Documents
  • Transform your company through Digital Processes

What are the important Data entry procedures for a fleet sector?

  • Trip Summary and Reports
  • Bill Of Lading 
  • Fuel Expense Reports
  • Proof of Delivery
  • Inspection Reports 
  • Maintenance Schedules and Reports
  • Invoices 
  • Load Weight Confirmation Sheet
  • Expense Reports
  • Vehicle Information


Based on the fleet size and operations, for how long will you be entering the details manually for ten different reports?

With VAMOSYS FleetOS and DRS Driver App, document management becomes easy. Organize and save your documents digitally by eliminating paper files.

1.Trip Summary Reports

Plan end-to-end trip planning and generate digital reports for every trip without hassle, irrespective of the fleet size.

2.ePOD’s, eBills, Invoices, and BOL

Scan and send the documents on the spot without any delay for approvals and generating invoices to fasten your operations. You can access the bills and documents for reference at any time.

3. Inspection Reports

Pre Checklist and Postchecklist can be done through the DRS app by the driver and can share the checklist with the fleet managers to review the vehicle condition before and after the trip. 

4. Load Weight Confirmation Sheet

When you create an invoice or a rapid dispatch, the Load Rate Confirmation sheet is immediately generated based on the information you submit.

5. Vehicle Information

As a fleet owner, save the list of vehicles you have in the FleetOS app with Registration number, vehicle type, and License number and assign the driver based on the requirement.

6.Maintenance Schedules and Reports

Set reminders to schedule periodical maintenance to avoid vehicle breakdowns and save the reports to see the history of repair works for every vehicle. 

7.Expense Reports

Make expense calculation easy by updating refueling charges, vehicle breakdown charges, and other expenses in the app with documented proof so that you do not need to spend huge hours calculating manually.  

Related Topics

How Gamifying Apps Turn Drivers into Professionals

One of the most common causes of stress in people is driving. Driving for a long time in traffic exacerbates stress. Statistical research says that the driver who continuously drives a vehicle for more than 2 hours faces an impact on concentration, responses, operational ability, and perceptions. 

Just think of the case of people who took driving as their profession and the logistics owners who relied on them on a daily basis for business. As a result, you can see numerous truck vehicles running on Indian roads for goods transportation. 

Undoubtedly, people’s livelihoods are dependent on supply chain transportation through roads, and it’s a massive challenge for fleet managers to keep the drivers engaged for every long trip. Before ten years designing gamification in an application was on the talks, but now many organizations have implemented this method in their web-based application or mobile application. 

Many big techie giants have adopted gamification technology to encourage their employees to deliver their best performance to achieve effectiveness in their projects and deliver progressive growth. 

Gamification comes into play in fleet business to engage the drivers and make them feel more interested in their driving profession. 

You may wonder if drivers do have an app? 

And in what way will it help them?

Drivers who are engaged in fleet business can use driver apps so that fleet managers can track their location through fleet management software and bridge their communication gap by avoiding continuous calls.

Why does an application like a Driver App need to be Gamified?

When fleet operations get digitized day by day through technology, with the help of innovative reward features, the drivers experience illusionary freedom. Therefore, fleet managers should treat drivers as partners, not employees. 

In the future, the driver shortage will be a massive problem in the transportation business. But, unfortunately, the choice of the younger generation to choose the driver profession has declined, and there has been a mindset that it is not considered a welcoming profession.

A measure to encourage them and raise their interest through the competition between drivers and the desire to get a bonus makes them work hard and reduce their fraudulent activities to chase targets. 

Why are drivers not considered professionals?

  • Most of them are a school or college dropouts 
  • The way they respond will be unprofessional
  • Shows stubborn attitude that becomes difficult to manage
  • Improper actions while driving a vehicle could lead to damage 
  • Delay in delivery of the goods and services. 


Gamification applies game design techniques, styles, and mechanics to nongame contexts and activities to engage users and solve problems. For example, driving desired behaviours that help the company achieve a business goal include cost reduction, increased performance, improved customer satisfaction, or innovative solutions.

The Idea Behind Gamification

Because of its novelty, gamification might naturally enhance your dopamine levels. As you acquire additional achievements, rewards, and quests, your brain becomes stimulated and releases dopamine. Educating you to complete that task to receive dopamine works with your internal reward circuit to boost motivation and associative learning.

Gamification may enliven monotonous, business-as-usual operations like completing feedback surveys, taking training, learning, and collaborating by making technology more engaging.

The Role of Gamifying Telematics

A trucking fleet may make driving more fun by gamification based on the habits they want to encourage. For example, one smartphone app highlighted fuel economy with measures of engine RPM, idle time, and ideal gear shifts. The computer converts the information into a fuel efficiency score that may be viewed on a driver scorecard.

Impacts of Gamification on Fleets

How does introducing gamification alters driver behaviour and make them more professional?

Gamification aids in the process of rewarding good habits rather than bad ones. It increases staff engagement and positively changes drivers’ behavior to become professionals in handling fleet operations consistently. 

Let’s see the positive impacts of integrating gamification in the Fleet Management Software,

1.Reduces Vehicle Maintenance Expenditure

Gamification motivates and encourages people to drive more safely and efficiently. This could result in less forceful braking, cornering, and acceleration, resulting in minor vehicle wear and tear and less environmental impact. Simultaneously, less vehicle damage means cheaper insurance costs.

2. Precise Fuel Usage

In fleet management applications, each feature has an individual incentive program. Similarly, for the effective use of fuel, rewards and bonuses will be allotted. Finally, the application of gamification tools and tactics in eco-driving aids helps drivers maintain their interest in fuel conservation and avoid reverting to lousy driving behaviours.

3. Prioritizes Safety Above All

Drivers can see exactly what goes into the app and their earned scores, understand how they are being evaluated, and see actionable advice on how to improve their scores thanks to gamification. In addition, drivers can see their results in near-real-time because scores are updated throughout the day. 

The gamified FleetOS and DRS Driver App help fleet managers establish a shared understanding of the behaviours that contribute to a more incredible performance by offering full transparency into how unsafe moves affect their safety score.

4. Encourages Healthy Competition Among Drivers

Driver Gamification improves driver performance over time by providing helpful ideas and fun competition. With weekly competitions, drivers understand that safety is not a one-time event. They know that achieving the top rank necessitates ongoing attention, which helps to foster a culture of safety.

Observed Result

The introduction of Gamification into the Fleet application has shown remarkable results in a reduction in unwanted expense and increased effectiveness in fleet operations. In addition, Gamification allows organisations to reward positive behaviour in various areas, including speeding and fuel usage, as well as environmental and health, safety improvements, and employee motivation – through an incentives program.

  • Service delivery, driving behaviour, and driver morale have all improved.
  • Fuel usage is reduced.
  • Accident rates are lower.
  • Productivity and efficiency have increased.
  • Your fleet management solution will have lower maintenance costs and a higher return on investment.

Related Topics

About FleetOS Application Overview: FAQs (Part-1)

1. What is FleetOS?

FleetOS is 360` fleet management software, designed to manage all fleet operations in one place like you can make trip plans, you can manage your expenses throughout the trips, you can completely manage your valuable drivers and trucks throughout trips, and mainly you can reduce manual phone call communication in unwanted time. 

2. How to pronounce FleetOS?

OS is the two separated letters which means Operating System. The word FleetOS means fleet operating system and together say it like “f-lee-t-O-S.” 


3. How to use FleetOS? – simple steps

  • If an organization was not created previously in the FleetOS application, please create a new organization with the requirements. 
  • Add vehicles to the organization. 
  • Create a trip with the added vehicles. 
  • Manage, monitor, and control your drivers, trucks, and expenses throughout the trip. 

That’s it you started using FleetOS application successfully. For more details, please take a look at the FleetOS demo video.


4. Who needs FleetOS/for whom FleetOS are designed?

FleetOS are used by one who handles vehicles for commercial purposes. Whether you can handle 1 truck or 1000+ trucks, the FleetOS application is for every fleet handler.

5. Why do you need to use FleetOS?

FleetOS make you feel like managing fleets isn’t so difficult. The moment you introduce FleetOS into your logistics business will make your complicated business into a simple form, and you can monitor or manage both your drivers and trucks from a single place without making any calls in an unwanted time.

6. How do FleetOS help to reduce driver shortage?

Driver shortages are a significant problem faced in the transportation industry. Why is it happening? What is the reason for driver shortage? Mainly driver shortages are due to age restrictions and schooling/qualifications of today’s generation. 

How FleetOS help you to overcome the driver shortage? If you think we can increase the driver numbers, then it is impossible. But, FleetOS helps to increase the productivity of the drivers by reducing idle hours where a driver can make 12,000km in place of 6000km per month. 

7. Is GPS compulsory to use FleetOS?

FleetOS, a new-gen fleet management software; which doesn’t require a separate GPS device to track your asset. Then how is it possible? How does the tracking option in FleetOS work? FleetOS helps you to track your asset either with a GPS device or Without using a GPS device called SIM-based tracking. 

8. What if I already installed a GPS device in my vehicle?

With the FleetOS application, you can connect your own compatible GPS device.

9. Which country can make use of FleetOS?

FleetOS is a universal application to manage your fleets all over the world. 

10. What are all the reports you get from FleetOS?

  1. Tracking Reports based on (GPS device tracking or SIM-based tracking).
  2. Vehicle wise trip reports 
  3. Expenses reports (vehicle wise and trip wise)
  4. Driver performance report throughout a trip. 
  5. Fuel consumption and mileage report.

11. Can I let someone view FleetOS data?

Yes! You can invite your fleet manager or any member to view or edit the report. If you want someone else to edit the report, you may give them the permission as a manager; else, you give members permission where you can only view the trip details.

12. Where do I buy the best fleet management software?

You are in the right place to own your fleet management software. Visit: https://vamosys.com/FleetOS-fms-fleet-management-systems and schedule a demo or signup to use your FleetOS account immediately.

Here is a guide, which explains to you about signing into your FleetOS account? https://vamosys.com/how-to-signin-as-fleet-owner 

These are some of the frequently asked basic questions on the FleetOS application. After knowing the answers for all your beginner stage questions, get onto the advanced level, visit part-2 FAQs of FleetOS application to get the FleetOS usage demo link, to know the subscription plan, and many more interesting facts about FleetOS.

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Want to reduce Vehicle breakdowns and high maintenance costs?

Truck repair cost is set to rise dramatically in the span of 2-4 years. In a fleet business the consistent vehicle uptime is important to achieve deliverables at the right time. As a fleet manager, if you experience  2-3 breakdowns per year for one truck, then it’s time to switch your maintenance methods. 

Service and maintenance are a big deal when someone owns a truck business as it has a major share in the overall annual fiscal budget. According to an IMI survey, the actual maintenance cost can exceed $15000 with the inclusion of all the parts and equipment of the vehicle. The repair cost, equipment replacement might have significant financial impact in the truck business. So, do you have a close eye on your maintenance cost as per the asset? 

If you face vehicle downtime for a prolonged period, then there is no wonder that you chose the wrong maintenance method for your vehicle. Based on the data driven vehicle lifecycle, It is certain the maintenance and repair cost rises as long as the vehicle runs on the road. 

The reactive maintenance is one of a kind followed traditionally over a long period of time. Just imagine when your truck breaks down in the mid-way of a journey where the drivers were left strangled and the deliverables didn’t reach the unloading point in a specified time. Now, who is to blame, truck driver or fleet manager?  Reactive maintenance is all about sudden damage to the vehicle and then it pays a visit to the garage for service facing an unexpected downtime

Preventive Maintenance is an orderly procedure that aims to prevent unpredicted breakdown. It follows a routine service at regular intervals of period. Even in the good running condition, the vehicle pays visits often to check the equipements health to predict when and which parts are about to fail or it needs a replacement. For example, if a motorcycle travels for 10000km, then it requires service maintenance so that it does not break down unexpectedly.

Predictive maintenance requires condition based real time monitoring tools to detect anomalies and defects of the vehicle parts, it follows a strategic maintenance approach to check the performance of the equipment with builtin predictive algorithms, so that the maintenance work can be done before the actual failure occurs and the maintenance is scheduled based on the asset condition.

Link between CAN BUS protocol, OBD2 and J1939

The introduction of OBD in 1980’s is to detect vehicle emission and gives access to the repair technicians about vehicle subsystem performance and gives analysis for the repair needs. The advancement of OBD which sends signals via Electronic control units through sensors and gives diagnostics trouble codes to detect errors in real time to schedule predictive maintenance. The telematics devices are attached to OBD ports to process the information like vehicle speed, engine oil, fuel usage, air filter clog etc. 

The complex electronic systems consist of numerous sensors and processors but the evolution of autonomous vehicles with computerized systems, internal communication between the sensors and electronic units plays a major role. This complexity can lead to fatal failures due to faulty sensors. As a measure, Controller Area Network (CAN) strengthens information sharing across multiple sensors and processors in the vehicle system. 

CAN bus is a reliable network that provides peer to peer service in which all ECU’s can transmit and receive information to all other electronics or issues within the network. When CAN BUS is connected to the OBD port, the message sent within the network will analyse and decide whether the message was relevant to take action or ignore the message, thus it plays a very important role in predictive diagnostics.

CAN provides a basic layer and however it is made mandatory for all vehicle’s to improvise the safety standards. Mostly CAN BUS connected with OBD || majorly used in commercial vehicles whereas J1939 is an important protocol in CAN bus logging and provides a higher layer of protocol to share larger information among the ECU’s. Today, the IOT is a widely adopted solution in the transportation sector with connected wifi hotspot and J1939 protocol is mainly used by heavy duty vehicles like trucks, bulldozers, excavators, tractors..etc.

The CAN-bus engine includes pre-configured decoding profiles for J1939 and FMS networks, which are used by the majority of vehicle manufacturers. Vehicle tracking, remote diagnostics, predictive maintenance, and remote vehicle interaction are all common use cases. On-site or remotely, the telematics database enables fleet activity and tracking, real-time asset location viewable on satellite maps, configurable screen based on desired data, and much more.

It is clear that with the development of advanced vehicular technology and automotive vehicles, adopting predictive maintenance will reap the benefits in fleet dependent business by reducing high cost.




Preventive Maintenance

Predictive Maintenance


Reduces Unexpected breakdown

Detecting Real time  anomalies of individual parts before the actual failure

Maintenance Time Period

Whenever necessary 

Schedules that can be set in advanced 

Equipment Replacement

Replaced at regular intervals

Replaced when needed

Asset Cost

Includes labour charge and high asset cost

No labour cost and reduces high asset cost


Ineffective in finding root cause and hidden problems

Accurate in finding hidden problem with root cause

What’s reduced?

Reduction in Failure rate

Prevents failures (Early detection)

Efficiency compared to Reactive maintenance

Eventually increases sudden breakdown

Reduces sudden breakdowns 

Required resources 

  • Software to schedule maintenance 
  • Maintenance Checklist 
  • Condition based software, tools, sensors

Cost savings

15 – 20 %

20 – 30 %


  • Lowers Maintenance cost
  • Unplanned downtime
  • Easy to Implement
  • Lowest risk of breakdown 
  • Elimination of unplanned downtime
  • Improved analytics with real time diagnostics


  • High Labour cost
  • Requires spare parts for individual asset
  • Complex system
  • High implementation cost

The above table shows you a detailed view on Preventive and Predictive Maintenance. 

Vamosys provides Preventive solution in FleetOS app (Fleet Management Software) as you can set service reminders that notifies you on time whenever your vehicles require repair service and also you can maintain maintenance log book digitally in the app to avoid loss of records. 

Vamosys also implements an advanced machine learning approach (Prognostics) to detect the errors before the complete failure of the vehicles to reduce downtime. It detects air filter clog, fuel filter clog, clutch wear detection, oil conditioning, degradation of starter motor and oil filter clog detection. And also, considering the driver behaviour with different parameters like acceleration and braking trends, it classifies the errors based on the severity of damage to the engine that identifies the risk to repair the damages to increase the vehicle uptime.

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IoT: Building Blocks of a Transportation System

There is no doubt transportation connects places, people, things to every nook and corner in the world. It bridges the links between the economy and society through transporting goods and services across various transportation services.The transportation and logistics industries among various sectors have been booming over the past 30 years. 

However, without the help of technology, fleet owners and different logistics sectors were facing challenges like damage to the asset, fuel theftvehicle tracking, and security issues. To overcome these challenges, many organizations have opted for technological advancement in the fleet industry. Let’s discuss the problems faced by transportation systems without technology.

Challenges faced by the transportation system without technological advancements

With the increase in selling and buying goods across different regions, several obstacles emerged during the transportation period, and fleet owners found it difficult to achieve a success rate with good ROI.

1.Communication Gap

The first and foremost drawback in fleet management is the communication gap between the fleet owners and drivers. The actual communication will happen through continuous calls, and fleet owners will get to know every detail through phone calls. This led to several loopholes in delivering the services and goods at the destined location. Most fleet managers will do the guesswork without knowing the exact details.

2. Lack of Supply Chain Visibility

There is no real-time vision of the goods from the source to destination, and fleet managers have no idea what’s happening in the supply chain cycle. The broad knowledge in every area helps to make better decisions and prevent errors. You can have a clear idea of how to collaborate with the orders, optimize the work, enhance connectivity to achieve proper executions when exposed to technology.

3.Vehicle Traceability

Knowing the vehicle’s whereabouts is important in a fleet business; tracking your assets with vehicle location gives peace of mind to the fleet owners. In addition, real-time visibility provides transparency in supply chain operations to transport goods effectively. It gives a clear view to pinpoint the risks and helps to take a quick call at the right time.

4.Fuel Theft and Usage

Fuel is the primary source for transportation; nearly 7 percent of the budget is spent on fuel. Fleet business experiences loss due to high consumption of fuel, and the worst part is there is no clue how and where the fuel is consumed.

Strenuous driving activities, overtime idling increases maintenance costs, even after the periodical maintenance; if the fuel consumption issue is not resolved, then your driver might be stealing fuel, or the fuel theft is happening in vehicle parking areas by someone.

IOT in the Transportation Industry

Transportation has multiple roles and activities like trip planning, inventory management, the supply chain that has to be monitored continuously at once. As the challenges emerged from each operation in the transportation industry, the delaying of goods increased, leading to decreased clients satisfaction. With complete understanding, many companies came forward to provide Transportation Management Services by incorporating IOT technology to make logistics operations an easy and simple way.

The Saas-based companies embrace the power of digital transformation services to surpass competitors and provide solutions through smartphones and web applications. The main goal of logistics is to transport goods from one location to another location, and the Internet Of Things made it possible to carry out the operations digitally. Now, fleet managers can receive detailed updates on smartphones without making a call to drivers. There is no doubt Internet Of Things did wonders to transform the fleet operations to streamline the unorganized processes to increase visibility.  

According to some projections, transportation is expected to invest $40 billion in IoT by 2020. So, what does this imply? By utilizing cutting-edge technology, the industry is poised to change operations digitally. Because the transportation business touches people’s lives on a daily basis, their decision to join IoT services would make their lives easier.

Benefits of Using IoT services

1.Improved Truck Tracking with Transparency

Managing the route, driver activity, vehicle movement, and fuel consumption is critical for increasing productivity and increasing return on investment. Companies seek innovative ways to re-engineer their existing processes as traditional solutions fail to meet expectations and deliver outcomes. IoT also wonderfully sets the tone for their company.

It’s a lot easier to follow routes, manage drivers and cars, limit fuel usage, and so on using an IoT-based vehicle tracking and fleet management system. IoT devices deliver precise real-time data that helps users make better business decisions by streamlining operations and alerting them.

2. Improved Supply Chain Visibility

Businesses can use the Internet of Things to find out how long it takes to sell a given amount of inventory, how to maximize deliveries, which employees have better track records, and which distribution centers have higher conversion rates. As a result, company managers can more correctly plan operations and predict the outcomes of business choices.

3.Truck Load Weighing

For most transportation businesses, precisely weighing the truck loaded with products is a difficult task, but it is necessary. The correct weight of a vehicle may be measured in real-time with an IoT-enabled weighing system packed with smart sensors, and the data can be transmitted to users via mobile applications in no time. In addition, the system increases payload, decreases fines and eliminates mistakes.

4.Theft Detection with Improved Safety

Connected hardware to detect intrusion, sensors for real-time asset tracking, alarm systems, smart fences, and anti-theft solutions are provided through IoT. For example, a logistics business manager will be able to locate an IoT solution that improves inventory and supply chain visibility while also protecting against frauds, product theft, fuel theft, and tampering.

Vamosys FleetOS software offers a complete solution to all fleet issues and simplifies fleet management with IoT based services through smartphones and web applications. FleetOS is an administration tool for assigning trips, and drivers use the Vamosys DRS app to interface with fleet owners. These FMS apps allow you to track your current location, check your fuel usage, and produce digital trip reports.

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Truck Idling Impacts and Solutions

Why do vehicle manufacturers recommend you shouldn’t let your engine idle very often?

And what is the reason behind the truckers, as in fleet drivers leave their engine idle?

Idling refers to the vehicle remaining in a stationary position when the engine power is on. It is a part of the process while driving and typical in situations like waiting in traffic conditions, checking posts, delivering packages to doorsteps, and rest times. 

The Driver never idles as it builds up so much heat inside the vehicle, and for every 10 minutes of idling, the temperature rises to 4 degrees. As a result, it becomes challenging for drivers to stay inside the truck. 

There are various reasons for idling, heavy-duty vehicles used in construction sites and mining industries, called utility trucks. Their work is to carry the loads with the engine running. It is like diverting power from the engine to separate equipment that is attached to the vehicle. This process is called PTO (Process Take Off). And also, whenever a driver needs a rest during the trip, HVAC-like vehicles need to idle in order to maintain a steady temperature.

And fleet managers also should note the difference between the actual idle time and work idle time. For example, some jobs require cranes, bulldozers, tractors, etc., to do fieldwork. At that time, a vehicle uses equipment to utilize engine power, which is called work idle time. In the same way, when a vehicle doesn’t use any equipment and leaves the engine running, this is known as true idle time. How is it possible to find this difference?

Diesel engines play an essential role in the transport industry. Therefore, the impact of diesel exhaust becomes a major concern by considering various parameters like human health and air quality. Generally, long-haul trucks routinely idle overnight for air conditioning and heating. In addition, based on weather conditions like the winter season, truck drivers idle their vehicles before heading to the trip. But keeping your engine idle in winter can do more harm than good. So let’s dive deep into the problems associated with idling.

1. Wastage of Fuel

With the rising prices, Idling wastes fuel and eats your profits. The amount of fuel used is based on the vehicle type, engine type, and the type of fuel it consumes. Ten seconds of idling uses more fuel than the engine turns off and on. The US and other countries have anti-idling laws that a vehicle shouldn’t idle for more than 3 minutes, and there will be a penalty imposed on drivers who cross the limit. Every fleet manager must know the cost of idling is more than the fuel price.

2. Engine Wear

The impact of idling causes the engine to break down. When Idling engine at low RPM, damage to internal vehicle parts is likely more compared to running the engine at regular speed. Excessive idling builds up carbon residue to settle over the engine as the engine is not running at the ideal temperature, leaving fuel to combust partially. It damages the engine by increasing maintenance costs and causing damage to the entire vehicle leading to vehicle downtime.

3. Environmental pollution

Experts say that a vehicle should never idle excessively as it can cause unwanted carbon emissions and shorten the engine’s life. Idling emits 20 times more pollution than a vehicle travelling 30 miles an hour. During Idling time, the emission of carbon dioxide, nitrogen oxide, and carbon monoxide causes health problems and affects air quality. All these emissions have a negative impact on global climatic change, ozone holes, air pollution and health aspects as well.

4. Driver’s health risk

Drivers were sitting for an extended period of time when idling poses a severe health risk. This is because they are continuously exposed to pollution without proper airflow, and noise levels are high compared to the vehicle which is in movement. In addition, it generates more heat compared to the outside temperature.

How to reduce truck Idling intelligently?

Installing APUs (Auxiliary Power Unit) in the vehicles helps autonomously cut off the main engine when the vehicle idles and takes over the charging system. Thus, it prevents unnecessary fuel consumption and protects internal components to last longer. 

Choosing Hybrid technology vehicles is another option as it shuts down the power when the vehicle is not in motion and provides the ability to run small power tools from the battery. Hence, it prevents noise pollution and emissions, providing a safer environment. 

Selection of Telematics that suits your business

With the growth of technology in the logistics sector, all the tasks in managing operations have become easy and error-free. Thanks to digitalisation and Saas products. 

Opting for vehicle tracking software isn’t a big deal, but you must be wise to select the software when you need a detailed report. FleetOS provides detailed idle reports with live monitoring tools. 

Vamosys FleetOS software provides a comprehensive solution for all the fleet problems and makes fleet management easy. FleetOS serves as an administrative app to assign trips, and drivers communicate with fleet owners through the Vamosys DRS app. These FMS apps help track live location, monitor fuel usage, and generate every trip report digitally.

Rewarding your drivers with Incentives

Recognition and reward are important factors to boost your drivers for their achievements. 

Why not reward your drivers through incentives for each fleet operation they complete?

Incentivizing helps them to get engaged with their work and stay motivated to complete the task eventually. In addition, it stimulates them to give better performance for more rewards and reduce their mistakes in handling vehicle. 

In return, what are the benefits of providing reward points for your drivers?

  1. Commitment to the safe driving 
  2. Increase in Productivity 
  3. No smartphone distracted driving 
  4. Reduces fuel cost 
  5. Non-stop trips without vehicle downtime
  6. Your Driver’s don’t endanger your company’s reputation 
  7. Reduce unnecessary Idling

It never hurts to have a little more motivation. So it can be pretty helpful to have a driver awareness or rewards program to encourage voluntary idle reduction. First, it informs the drivers that idling is a problem that must be addressed. Second, by giving a little reward to it, the drivers may be more likely to comply.

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Resolving Communication barrier between Fleet Managers and Drivers

We all know communication is the most extensive connection to lead a successful business. No matter how you are and where you are from, the way you communicate will define who you are. 

Similarly, in a fleet business, there won’t be any practicality without skillful communication. Drivers are the key person for any logistics operations. His role is to deliver the consignment to the destined place as per the instructions of fleet managers. 

We need to understand; the fleet trips may prolong up to 2 to 3 days to reach the destination and how the drivers are tackling the challenges without proper sleep. At the same time, fleet managers need to ensure their safety and the time of delivery.   

Let’s rewind to traditional logistics operations; the fleet manager’s tasks were tedious and time-consuming as they had to do every fleet chores manually.

  • Choosing a professional & responsible driver
  • Maintaining their details and records in a file
  • Planning multiple trips and assigning drivers over a call
  • Having a conversation over a call about the driver whereabouts
  • Managing Paper bills and POD’s for each trip
  • Calculating Fleet Expenses
  • Vehicle Maintenance Schedules on Whiteboards

The communication between a fleet manager and driver always takes place over a call. The driver calls fleet managers to clarify the goals to fall in the respective area for smooth operation, even for a single issue.  

Imagine what happens if things were not adequately communicated to the drivers? There is no doubt about the possibility of practical day-to-day fleet operations. 

Threats that arise between fleet managers and drivers due to communication barrier

Let’s see the barriers faced by the fleet managers and various solutions to overcome the obstacles. The factors that are discussed below are interlinked to each other and discuss how they can be resolved.

1.Trip Mismanagement

As a fleet manager, it’s crucial to plan the loading & unloading locations, assign vehicle to the driver that are in good condition, and check vehicle status manually till the driver reaches the unloading point. Earlier, fleet managers make phone calls to their drivers to know the location status and drivers contact fleet managers when they face any problematic situation.  

Making lots of phone calls during the trip will create misunderstanding in what the tasks are conveyed. As a result, there are chances that journey gets extended with the fuel charges costing higher. In addition, if it is a perishable commodity that has not reached in a defined time, then the product loses its quality and pricing value.        

Question: Are there any possible solutions to manage multiple trips at the same time?

2.Asset Damage

Carrying loads safely without damage to a specific location is an art, and only experienced drivers can achieve that. Therefore, road safety and safe driving are the major concerns for fleet managers; they must ensure the drivers are in safe condition without encountering any unexpected collisions that can damage the valuable and expensive assets resulting in a major loss. 

Here, the fleet managers have no clue what’s happening in real-time and remain in an uncertain situation. As a result, if an unexpected obstacle arises during the road journey, the appropriate decisions can only rely on the driver’s words.

Question:  Any device to monitor the vehicle activities for every trip?

3.Inappropriate driving

As per the market survey, most truck drivers are unprofessional and unorganized. Through observation, they are not maintaining decorum when it comes to driving, activities like texting, idling for long hours, fuel theft, speeding, accelerating harder, damaging vehicles, fatigue could lead to fatal accidents, and a bad reputation on the company’s name.

Unseemly driving results in higher maintenance costs facing vehicle downtime for a prolonged time, affecting the business without consistent operations.  

At the same time, fleet managers are displeased with the driving behaviours, and they don’t have proper evidence to straighten things directly to them. Most fleet managers worried about a decrease in driver turnover that dramatically affects their business. 

Question: Do you have any Driver Monitoring systems?

4.Excess usage of fuel

Fueling your truck is such a large part of the total budget. Yet, the fleet manager is unaware of where the driver refuels the vehicle, how much fuel is consumed as per the miles traveled, and how long the vehicle has been idling with the fluctuating cost of the fuel.

Route planning and driver behaviour are also linked to fuel usage. For example, planning the shortest distance, identifying fewer traffic conditions, and restricting the drivers, not to Overspeed or giving harsh acceleration helps to reduce fuel usage. 

Question: How to get a detailed tracking report of fuel consumption? 

5.Detouring of routes

Taking a diverted route increases the fuel usage and takes longer time than expected to deliver the consignment. In the logistics business transporting the goods at an accurate time satisfies the clients and customers.

Drivers take charge of changing the routes without the consent of fleet managers. Does it really help? Fleet managers assign the routes based on the consignment fragility, condition of the roadways, calculation of toll charges, and vehicle condition. Even if the driver faces difficulty in the assigned route, he must let the managers know before making a decision; if not, there are high chances for asset theft and damages.

Question: Is there any software to optimize the routes? 

As we discussed the above factors and the answer for the questions to have the right solution to mitigate all the problems in the one go, technological advancement has evolved with the help of Digitalisation.

Every fleet operation is made possible through Digitalisation. Being a fleet manager, all you have to do is use a smartphone to handle the operations through IoT and Saas technology. The driver is the biggest asset to a logistics business or any fleet business. As we discussed, major concerns are related to drivers and finding a proper way to communicate effectively to them without any hindrance.

Introducing advanced Telematics to the trucks will not be welcomed by drivers as they consider it may affect their privacy. But setting up telematics policies and explaining the benefits of how it saves them from unexpected moments and incentivizing the drivers to use telematics applications regularly with proper training will set the course of action. 

The idea of implementing communication in an application has streamed the fleet operations from start to end effectively. 

Vamosys FleetOS (Fleet management software) and DRS applications ironed out every aspect in one platform. FleetOs where the fleet managers 

  • Can assign multiple trips without making calls
  • Track every moment of Driver without GPS
  • Confirming price-fixing for fuel refill 
  • Incentivizing drivers for each successful operations in the app
  • Detailed trip reports for Fuel usage and Vehicle idling 
  • Automatic digital Expense calculation for each trip 
  • Set reminders for Vehicle maintenance 


Vamosys DRS (Driver tracking software) is designed specifically for Drivers who will receive trip plans through FleetOS with exact location. The features are simple to understand and easy to use. 

  • Language Agnostic (there is no language barrier, drivers from any part of the world can use it without difficulty)
  • Can track driver’s movement with exact location and positioning.

Why wait? Download and explore our available applications in the play store and app store for free of cost. And to know more about our services, chat with our team of experts. 

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