Video Telematics: Why Is It Necessary For Commercial Vehicles?

Logistics plays a significant role in today’s economy. In India, over 22 million people are directly employed in the logistics industry; it almost caters to 6% of the Gross Domestic Product (GDP). 

Considering the high dependency on commercial vehicles for goods transportation, there is an urgent need for rapid digitization of this sector to better its performance for both its present and future logistics.

One such crucial technological adoption that is at the forefront of commercial vehicles operation is telematics. Telematics-based solutions have proven to be highly efficient in reducing transport expenses like fuel consumption, vehicle repair and maintenance, and other fleet operation costs. 

In this article, we will learn about the importance of video telematics solutions in commercial vehicles. 

Let’s start by understanding what video telematics is.

red truck

Video Telematics

Video Telematics is a technology that combines camera, telecommunications, informatics, and wireless devices to send, receive and store data connected with vehicles. 

Video telematics devices are used for fleet tracking to record and transmit information to provide necessary intervention in case of collision, lousy driving behavior like sleep-driving, driving while on call, or other security purposes.

Key Challenges For Fleets

Video Telematics is a technology that combines camera, telecommunications, informatics, and wireless devices to send, receive and store data connected with vehicles. 

Video telematics devices are used for fleet tracking to record and transmit information to provide necessary intervention in case of collision, lousy driving behavior like sleep-driving, driving while on call, or other security purposes.

Keeping Drivers Safe

Safety is the number one priority for fleet operators. It has been widely reported that large-truck crashes occur due to driver distraction. Unsafe practices, including texting or calling while driving, increase the likelihood of collisions. They also affect a fleet’s brand image and reputation while creating challenges related to driver retention.

With the reduced availability of commercial vehicle drivers across the country, it is essential to prioritize driver safety.

On-Road Incidents & Fighting False Claims

In the absence of technologically sophisticated video safety systems, fleet managers spend considerable time and resources on identifying the cause(s) behind an incident and adopting remedial measures. This also hampers their ability to protect drivers and assets from fraudulent claims. 

These incidents are already rising insurance premiums to increase, in some cases, by over 50% annually.

Video telematics is the best fleet management solution in the market to address the challenges mentioned above.

Types of Video Telematics

1.Forward Monitoring

  • Records view on the road
  • Analyzing the conditions of the roads ahead
  • Detect the distance between the vehicle ahead and your vehicle.

2.Rear Monitoring

  • Records rear view of a trailer
  • Captures all the rear-end incidents.

3.Driver Monitoring

  • Records driver and cabin area
  • Monitors distracted driving
  • Detects violations like usage of mobile phones, seatbelts, and other safety compliances.

4.Interior Monitoring

  • Records inside vehicle or trailer
  • Captures loading/unloading procedures, damages, disputes, and theft as video evidence

Benefits of Video Telematics

Driver Retention

Data-based feedback, driving enhancement training, and incentives for better driving behaviour or providing regular feedback-based performance help to keep the employees motivated. 

The key enablers of video-based safety solutions are powered by AI and ADAS that proactively monitor, support, and train drivers, ensuring driver/road/asset safety.

Reduce Insurance Claims

Visual evidence is critical to claiming insurance. Before video telematics, it was difficult to prove the driver’s innocence if the fault was not on the driver. With video telematics solutions, insurance companies and fleet owners are confident in handling insurance claims. 

As a fleet owner, one can enjoy discounted premium rates using telematics. 

In simple words, it can shield against fraudulent claims and cargo theft. For insurance companies, video telematics makes claim processing much more accessible and identifies crash-for-cash scams. 

Vamosys offers a suitable video telematics solution for a commercial vehicle operator that unifies all necessary features that imbibe safety, efficiency, and sustainability. 

Vamosys’ telematics solution is affordable and easy to install and use because of its straightforward implementations. 

Vamosys’ solution is the right mix of innovation and commitment to customers. It solves the major problems in fleet operation with its video telematics solution. 

If you are looking for a video telematics solution to enhance your fleet operation to save more on business expenses, contact 

+91-8428933333 or send us an email to

Categorized as Telematics

Telematics: The Future of Vehicle Insurance in India

In the newly announced IRDAI motor vehicle insurance model, telematics plays a significant role. Across India, telematics solutions are popular among commercial vehicle operators but are considerably new to many individual vehicle owners. 

With the announcement, the Insurance Regulatory and Development Authority of India (IRDAI) has permitted all general insurance companies to introduce tech-enabled new motor vehicle damage policies.

The insurance cover should be modeled on the following aspects:

  1. Pay As You Drive
  2. Pay How You Drive

The above-mentioned insurance covers are expected to influence vehicle owners to consider taking add-ons- Own Damage (OD) insurance covers. 

These insurance covers already exist in other countries; it is relatively new to the Indian market.


In general, an insurance provider calculates motor vehicle premiums based on the following parameters:

  1. Make, model and variant
  2. Age of vehicle
  3. Location of Insurance
  4. Type of insurance cover
  5. Add-ons (If there are any)

The list seems to be good enough, but it misses out on some of the critical parameters. They are mileage, driving behaviors like over-speeding, sudden acceleration, deceleration, and frequently applying brakes. 

To capture such data, telematics is the way forward. Before exploring its potential usage, let’s understand what telematics is.

Telematics is a combination of both telecommunication and informatics systems. It is used to send, receive, and store motor vehicle information via telecommunication devices. The devices range from GPS systems, navigation systems, mileage recorders, accelerometers, dash cams, etc.

These devices are generally a system you install in your car that records information about your driving habits, such as the number of kilometers you drive, your speed, and how often you apply brakes. 

Telematics systems can also analyze and deliver information on the time of the day you often drive, location of your vehicle, total duration a vehicle remains ideal, fuel consumption, etc. 

Now that you know the wide range of telematics use cases let’s see how telematics assists insurance providers. 

What is Telematics Insurance?

Telematics insurance is vehicle insurance where a telematics box is fitted in your vehicle. The telematics box (also known as a black box) measures various aspects of how, when, and where you drive. 

Let’s understand the role of telematics in the “pay how you drive” policy.

Pay How You Drive

When you buy a vehicle and apply for insurance, the insurance company may ask you to install a tiny telematics device or sensor to track your driving behavior. The information collected from that little telematics box will be transferred via SIM card inside the telematics box. It works like your mobile phone SIM card. It sends the information to the insurer, and the insurer analyses that telematics data to determine the risk you pose to others and yourself. 

If you are less risky to yourself and others, you will attract a lesser premium and vice versa.

Pay As You Drive

Pay as you drive means the insurance premium is calculated dynamically, typically according to the amount driven.

In this, the insurance coverage is based on your vehicle’s odometer reading. You must declare the total kilometer you will drive in a year and pay the premium accordingly. 

This model benefits office-goers who usually travel via public transport like metro, suburban trains, buses, or app-based taxi services. 

It is assumed that such people use their own vehicles sparingly, driven mainly by the owners with the family members as co-passengers. Hence, they will drive more responsibly.

Now that you have a fair understanding of the “pay how you drive” and “pay as you drive” insurance models. 

Let’s see how the new telematics-based insurance differs from the existing one. 

In the current model, insurance companies determine the policy price depending on Insurance Declared Value or IDV. 

IDV is the maximum insurance value fixed by the insurer that is provided in case of theft or total loss of the insured vehicle. IDV is the current market value of the vehicle. 

If the vehicle owner suffers total loss under any pre-determined circumstances, IDV is the compensation the insurer will provide to the policyholder. However, the existing system doesn’t consider your driving behavior and distance traveled. So, this is not a fair insurance model. 

In that case, if you are relatively a safe driver and don’t get the opportunity to claim your insurance, you subsidize the risky driver on the road. So, they end up claiming most of the insurance. 

With telematics in place, the “pay as you go” and “pay as you drive” policies will bring a level playing field for the insured vehicle regarding insurance premiums.

The point to note there is telematics penetration has a lot to offer to both insured and insurers. The new insurance model is expected to get more people to apply for “Own Damage” cover and the already existing mandatory third-party liability insurance. We must wait some more to understand how this pans out, but integrating telematics could make the roads safer. 

Categorized as Telematics

Fuel Monitoring System: Why is it important for my truck business?

What is fuel monitoring and how does it work? 

Before using the Fuel Monitoring System, you need to know everything about it. 

If you are running a fleet business, and you are a fleet manager, then saving fuel is one of your primary tasks. 

Improper fluid consumption can impact the productivity and competitiveness of your truck business and therefore, it has an impact on your business’s overall profit. 

Fuel monitoring like GPS Integrated Fuel Monitoring can help you monitor unusual fuel consumption and improve your vehicle driving. 

Whether you save 5% or 30% of fuel consumption, it will impact a lot on your business’s profit. This post talks about what a fuel monitoring system is and how it benefits your business.

What is a Vehicle Tracking System?

If you are in the truck business, fuel management is going to be one of the most challenging tasks but important as well. With it, you can monitor the cost of the fuel for the entire business. 

The transportation and construction industry often uses management software to measure and manage the cost and use of fuel. 

Fuel Monitoring System can also help you keep track of your fleet in real-time and gives you accurate data that helps you make improvements to your business operations. 

Most vehicle tracking systems are remote, which means you can access them from your smartphone or computer in software. 

Does not matter where your truck business is, you can easily keep track of your fuel usage virtually using the internet connection. 

Let’s have a look at the way the vehicle tracking system works.

How Does Italon Fuel Sensor Work?

GPS Integrated Fuel Monitoring can control and monitor the fuel consumption of your truck or fleet. The italon fuel sensor can accurately estimate and follow the fuel uses of your business. 

The software stores the data on their system and then delivers the data to the fleet manager through various web portals. 

Fuel monitoring system and the Italon fuel sensor both are somewhat different from each other therefore you need to know which one works in what way. 

For example, there is a fuel management system that is an FT4000. 

This fuel management system comes with an interface where you can access all data regarding your truck or fuel dispensing. 

Access control terminal or a sensor is installed on your vehicle which allows your software to connect with your vehicle using a data connection or internet connection. 

The Italon fuel sensor provides all information regarding your vehicle such as its fuel uses and then it creates a list with reports and maintains the data in a table which you can access from the interface of the fuel sensor management app and make required decisions to improve your business operations. 

Here now have a look at why you should use a Vehicle tracking system for your truck business.

Benefits of Using GPS Integrated Fuel Monitoring in Truck Business

Here we are giving you some of the most convincing benefits of executing a vehicle tracking system on your truck business:

1.Provides Accurate Data Regarding Fuel Usage

When you are collecting data using your bare hands, you are prone to encounter errors but when you are using an automatic system, you can rely on the software to provide you with accurate data regarding your fuel usage. 

The data provided by a GPS integrated fuel monitoring software is up to date and real-time which helps you intercede any problem that comes up in the first place it also helps you make immediate responses and keep your truck on the road for as long as possible. 

In short words, GPS integrated fuel monitoring software helps you make easy decisions regarding your truck business operations.

2.Reduces Fuel Costs

Nowadays fuel is one of the most costly things but it is important to run your truck. When you have a GPS Tracking System for trucks, you can manage your fuel and therefore reduce the cost. 

It will give you accurate data on how much fuel has been used on your truck for each expedition, and if there are any irregularities, you can keep track of them too. 

With the help of the software, you can find out if any driver is taking up fuel for their personal use and you can make decisions on how to stop those behaviors.

3.Boosts Fuel Efficiency

Fuel management systems can help you improve fuel efficiency and prevent waste. 

Since you are tracking your vehicle and how much fuel it is taking up for each journey, you can also maintain the routes for the journey from the GPS integrated fuel monitoring system. 

You can implement efficient routes that will help your driver to drive better with as little as possible fuel which will help reduce the cost of energy as well as improve efficiency.


Fuel theft is another big problem in the truck business. That’s why you will need GPS integrated fuel monitoring that won’t let the thief get away with stealing petrol. 

Stealing fuel is known as fuel skimming where the thieves can even replace card readers at the pumps using a skimmer that will steal all the cardholder’s data and create additional fraudulent charges. 

Fuel monitoring system keeps track of the truck and fuel in real-time so that you can access the data and identify security breaches within your truck business and execute solutions immediately. 

In other words, an Italon fuel sensor keeps an eye on your business for you.

Fleet Evolution: How Innovation Drives Electrification?

As the world is back on track after COVID-19, everyone has the same question on their tongue, whether fleets will ever become completely electrified? And it is a just question since electric vehicles are creating a fuss in the market. 

They are the next-gen cars that eliminate the possibility of pollution, and thus, they are being made in huge quantities by various pioneers in the automobile sector. 

But can fleets be completely electrified? The answer lies in innovation. So, read on to understand how innovation drives the electrification of fleets. 

Fleet Evolution

Is Electric Fleet A Possibility?

It definitely is, but it will take time. People haven’t fully grasped the concept of a self-driving car now. There are over 250 million electric cars and scooters in the market, but the number is very less compared to car owners worldwide.

After Tesla’s several EV models, many companies are on their way to creating EVs. 

If you look at the market demand, it is rising, but slowly. There is a compounded growth of 7.8% in EV sales growth. It means that EVs are being adopted, though at a slower rate. 

When it comes to fleets, the market is optimistic. In a developing country like India, people may be skeptical about sitting in an Uber without a driver or a public transport bus without a driver, but these doubts are being cleared slowly.  

China is first in numbers in the number of vehicles, but the pioneers are countries like Norway, Sweden, Iceland, Finland, etc. The percentage of EV vehicles is high.

Instead of the facts, the market indicates that electric fleets are possible shortly. The odds favor the EVs, and fleet management companies are also looking at a long-term vision.

What Is Inspiring EV Manufacturing Companies?

The primary focus of EV manufacturing companies was passenger vehicles, but they have now realized the potential of EVs and their adoption in fleets. 

Governments worldwide are holding conferences to reduce pollution, and EVs are a way to do it. 

Since they are zero-emission vehicles, governments are providing incentives to the manufacturing companies to produce more such vehicles. The consumers who buy these cars may also be eligible for subsidies.

It will require infrastructure, but the process is going on at a faster pace than you know. 

The technologies that will back EVs are ready to make their debut, and you are in for a surprise. E-vehicles are the future and if you are a fleet manager, get ready for the change. 

The Tech Innovations Behind Electrical Trucks or EVs

You may have heard the news that cars will be flying in the future, or they will charge merely by standing in their parking lot. 

If you thought that they were mere plans, it’s time for a wake-up call. Researchers and technicians are working on technologies that will turn these possibilities into reality. 

Some of which are shared below-

1.Wireless Charging

This is not just a myth but a soon-to-be-realized technology that will allow cars to be charged merely by standing in a parking lot or being in the vicinity of the charging station. 

The infrastructure for such a charging technology is not working yet, but trials are being run across some countries. 

Imagine parking your car in the lot, and when you come back, whoa! It is charged. Be ready for it. 

2.Multiple Battery Technologies

It is not news that EVs will run on batteries. And if fleet managers are to adopt them for their long hours, they need batteries that will run for hours without charging. 

Presently lithium-ion, zinc-ion, and manganese are certain battery types used in EVs, but they are costly. 

Innovators are looking for materials that won’t affect the bottom line and offer sustainable options.  

3.Uniform Charging

Presently, different car manufacturers have different charging technologies. 

Some allow you to charge your EV at home with a Trickle charge or AC charge, while others have DC charge, but the plug-ins are different. 

The aim is to create uniform charging options for every type of EV. 

Technicians are working on such technologies, so you can charge anywhere at any station the same way you can get gas filled at any gas station.

4.Battery Swapping

OK, it is not as simple as changing the battery in your TV remote, but it is possible to keep more than charged batteries in your EV and swap them when one runs out of power.

5.Battery Range

Scientists are finding ways to ensure that EVs run longer than now. EVs can be successful only when there is proper infrastructure in place.

6.Electrified Roads

No, the electricity won’t run on the roads. It is a technology used in metros, where the vehicles are charged on the go.

Since the guide is all about fleet evolution, electrification of roads will inspire more fleet operators to switch to electric vehicles, as a great hurdle shall be removed from their way, charging every few hours and killing time.   

7.Prerequisites For Electric Fleets

Electric vehicles are a class apart from the heavy-duty vehicles which form part of the fleets. 

The whole operation can fail if the required prerequisites are not there. That’s why developing countries are hesitating in launching fully autonomous EVs. 

Certain actions which are necessary for the implementation of electric fleets are-

8.Upgrading Route Optimization

Fleet operators need routes that support the new technology to make electric fleets a reality. They need effective route optimization software which allows fleet operators to solve the routing problems. 

It is also an opportunity for fleet management software developers to upgrade their routing software and align it with electrification needs.


Fleet managers will happily switch to EVs if only there is required infrastructure in place. 

Ranging from roads to charging stations or charging cables, the government needs to put the basics in place to inspire fleet operators. 

Also, fleet managers will need to work on smarter fleet maintenance with state-of-the-art tools and software to ensure proactive charging and maintenance of the fleet for the next day’s operations.

10.Fleet Management Software

Fleet management software is not required for monitoring the manpower, but to operate vehicles optimally.

In future, there will be an increased need for these to keep an eye on vehicles more closely as the man behind the wheels won’t be there any longer.

Should Fleet Managers Be Ready For Electrification?

Yes, electrification is closer than it seems and fleet management companies should start planning how they can switch from traditional to futuristic inventions in the fleet industry.

Final Thoughts

In the coming years, you will see a drastic shift in infrastructure, laws, regulations, customer preferences, and the way things have been the past few decades. 

The future belongs to technology, and you will see a glimpse in the form of EVs and the entire fleets operating without the manpower. 

The key to its success lies in the planning and implementation, which will be crucial. So, are you ready for the change?

Fuel Management System: A Telematics Solution to Manage Fuel Consumption

The fuel industry is on the go. We are witnessing a hike in fuel prices like never before. Fleet companies have to cope with the drastic increase in these fuel prices. 

Fuel is one of the most crucial factors in fleet industries and it is important to look out for its consumption and savings. Companies can not expect drivers and fleet operation teams to waste even single drops of fuel. 

Fuel management systems are helping fleet managers to use fuel wisely with better efficiency. Read more to know how a fuel management system can help you!

Understanding Fuel Management For Fleets

Fuel management is one of the most essential elements of fleet management. A system for managing and controlling fuel consumption is set up with help of some software and hardware changes. 

A fuel tracking software is often used to manage and control fuel consumption. Telematics plays an important role in fuel management for fleets. Fleet managers use fuel management systems to track different aspects of the fuel requirements in the fleets.

How does a Fuel Management System work?

The working of a fuel management system in fleets is executed with the help of telematics. The data from the fleet is forwarded to the fleet managers through telecommunication devices. 

The telematics devices ensure higher connectivity with better efficiency during the transfer of information.

The software part works by collecting all sorts of data regarding fuel and some other collective information about the fleet, sending it to the control office, and creating the output in form of charts, graphs, and other forms of structured data.

The hardware used for the fuel management system involves various sensors and fuel consumption trackers that help in the collection of information from fleets. 

Both software and hardware components act together in the fleet to manage fuel consumption.

Properties of an effective Fuel Management System

Data is the new gold in the present world of marketing and business. You need to have all information from purchasing cost of fuel to the rate of consumption of fuel by your vehicles.

Manual recording of these kinds of data involves high risks of errors. These errors sometimes lead to improper judgment and uncontrolled flow of capital, leading to increased loss and lesser economical gains.

A fuel management system that works with the help of telematics keeps track of everything. There is negligible scope for error in recording. 

This helps in maintaining a proper track of things. Fleet companies can save a lot of costs and gain economic benefits in the long run.

Companies can easily keep track of various aspects including fuel tank reports, fuel leakage, mileage, hike in fuel prices, and much more. 

An effective fuel management system can also predict future fuel consumption helping companies to plan better.

1.Better Analysis and accurate reports

The success of a fleet business depends on a lot of factors. A fleet manager has to look out for several things including fleet condition, assets, security, cost reduction, on-time delivery, managing human resources, and a lot more.

The proper functioning and efficiency of each element help in the overall execution of things in a fleet industry. There are a few parameters that account for the proper functioning of a fuel management system.

Some of the properties that make a fuel management system in fleets are-

2.Helps in Fleet Maintenance

An effective fuel management software not only aids you with fuel usage and maintenance but ensures that the fleet health is maintained.

Several fleet managers maintain a tracklist that helps them to inspect the health of the fleet on a daily basis. This ensures that the vehicle does not undergo any fault and hence keeps the vehicle in optimum health. 

A well-maintained vehicle can save you a lot of maintenance costs. Major companies spend a lot of capital on fleet management that can be saved to a large extent with the help of fleet management software aided by an efficient fuel management system.

3.Providing real-time vehicle tracking

In times before telematics, the location of the vehicle was passed down by the drivers through calls. There was a high chance that drivers can misuse the fleet while riding. Often drivers take long routes or use rides for their work. 

In past times, due to lack of data fuel consumption was always high and fleet managers suffers a lot due to foul practices by the fleet drivers. Many drivers were in the habit of stealing and selling fleet oil for their benefit.

A lot of capital was wasted and there were very few options that can be used to save these costs. Telematics has solved the issues and changed the way the fleet works.

Now fuel management software with the help of telematic devices helps managers to keep track of the fleet in real-time.

Fleets installed with GPS servers use telematics and a fuel management system to send real-time location to the fleet manager. This helps them to keep track of each and every activity of the fleet and saves them from any misuse.

Any wastage of stealing of fuel is reported to the manager with the help of GPS and fuel tracking sensors. False practices are eliminated and a lot of costs are saved with the help of fuel management software operating through telematics.

Even modern-day telematics-based fuel optimization software allows fleet managers to create a geofence. This geofence is an area that falls within a radius decided by the fleet managers.

If the fleet tries to cross the geofence, the manager is notified with the help of sensors and AI. This ensures that the fleet always runs on the decided routes and helps in saving extra fuel.

4.Aids in Route Optimization of Fleets

The runtime of your vehicle decides the fuel consumption. A good route with less traffics can help you reach your destination on time with better fuel consumption efficiency.  

Telematics makes it easier for fleet managers to plan out routes for the fleets. The software can analyze the road conditions, traffic, and other parameters before suggesting the best and most optimized routes.

GPS technology and AI are used with the coordination of telematic softwares to run various tests and predict road behavior. Real-time route optimization is also becoming popular in present times. It saves a lot of time and money.

5.Merging the fuel card with the System

A fuel management system makes it possible for fleet owners to keep an eye on every transaction involved in the purchase of fuel for their fleets.

You can merge your transaction card with the fuel management system. This allows you to view every transaction made from the card in your fuel data. It makes planning and allocation of the budget for fuel more efficient.

This also aids drivers to look for fuel stations through GPS. The telematics also informs them if the fuel card is accepted or not. Notification about the fuel quantity and refilling keeps drivers in a loop to avoid fuel shortage at any point.

Summing it up!

Managing your fuel consumption is one of the most important parts of fuel management and control. Fleet industries try to control fuel wastage as much as possible. 

Fuel maintenance can help you to save money and time. A telematics-based fuel management system makes your job easy. Get one for your fleets and save costs on fuel!

A pre-trip inspection is a must for your truck! Here is what to look

As a commercial truck owner, you have the immense responsibility to check the on-duty drivers follow pre-trip truck inspection to ensure your vehicle is in proper condition before hitting the road. 

A pre-trip inspection is an integral part of each road trip for a driver to check the trailer, load, truck, and its major parts to maintain safety on the road. 

To become familiar with a truck, truck drivers must check the trailer, the load, and the operating parts of the truck, including the engine, brake, lights, gauges, tires, and fuel every day.

A pre-trip inspection needs to follow certain guidelines and takes approximately about 30 to 50 minutes for a full check-up and inspection. A simple inspection not only keeps drivers and your vehicle safe but also helps to keep others safe on the road.

Why is pre-trip inspection important? What are the pre-trip checklists drivers should follow before each trip? Let’s see some cornerstone inspections which ensure safety and security on the road.

Pre-Trip Inspection

Why should truckers perform the pre-trip inspection?

Performing pre-trip inspections ensures safety, performance, reduce liability, saves a substantial amount of money, and avoid issues such as :

  • DOT – Fines from The Department of Transportation
  • DOT audit violations
  • Less CSA (Compliance, Safety,Accountability) score


Despite being one of the most dangerous occupations, driving heavy and tractor-trailer trucks often involves unexpected accidents and fatalities on the road. 

A pre-trip truck inspection performs a detailed evaluation of each element and validates your truck in proper working condition.

Truck failure can cause consequences that not only cost money but the lives of other people on the road. Here is the reason why inspection is important before each trip:


Safety is the most important reason to perform a 30-minute pre-trip truck inspection. Without a proper inspection, it’s dangerous to drive a truck and might lead to a fatal accident.

Simple proper inspection procedures uncover potentially dangerous conditions such as brakes damage, steering repair, unsecured loads, tires not having the right pressure, or any other safety concerns with the vehicle.

Despite the fact that your driver might be experienced and could do a shortcut inspection, it is better to be safe rather than be sorry later. 

Ensure your driver never skips pre-trip inspection before hitting the road and save your vehicle from further damages.

2.Maintenance and save your money

A pre-trip inspection helps to find minor problems before they become significant and save time in the long run and also save money on maintenance.

Hence, skipping pre-trip inspection might result in accidents or may even cause total loss to your vehicle. 

Repairing trucks en route can be expensive, prevent from driving, and keep vehicles out of service for an extended period.

It is better to catch up with minor issues and repair them before hitting the road which eventually helps to avoid losing money while waiting for your truck to get fixed. 

Unplanned roadside repairs cost more than scheduled repairs in the shop and even save you from tow charges.

3.Reduce Liability

Being involved in fatal accidents along with a no pre-trip inspection proof can increase your driver’s liability for the accident. 

Regardless of fault, without pre-trip inspection validation or done incomplete, your driver can be found guilty and found liable. 

The proof of pre-trip inspection shows no negligence on your side when it comes to vehicle integrity being the reason for unexpected accidents.

4.Legal Obligation

One of the most important legal obligations of a truck driver is ensuring vehicle safety – safe to operate and free from defects. 

Legally, on-duty drivers have to perform a pre-trip inspection and any problem found during the inspection has to be reported as in case of an audit.

If the audit shows that problems are not fixed or uncovers a violation, which can result in a fine and increase your CSA score.

What should be the pre-trip inspection checklist for truck drivers?

Always start checking from the front hood of the vehicle including critical fluids. Inside the engine compartment perform inspection including

  • Radiator
  • Steering gearbox
  • Air compressor
  • Water pump
  • Alternator
  • Hoses and wiring
  • Belts
  • Windshield washer fluid
  • Engine oil
  • Coolant 


The inspection includes a visual check on the fuel tank to ensure nothing is leaking or cracked, and enough battery levels to start power.

Integrating your trucks to modern fuel monitoring software ensures hassle-free maintenance of your vehicle’s fuel requirements. 

The software will take responsibility for updating current fuel levels, informing in case the vehicle needs fuel refill, maintain a track of all the fuelling sessions and even the expenses incurred. 

This software also allows the management to ensure that truck drivers do not waste resources in the name of fuel refilling. 

1.Inspect the brakes

Always start checking from the front hood of the vehicle including critical fluids. Inside the engine compartment perform inspection including

  • Radiator
  • Steering gearbox
  • Air compressor
  • Water pump
  • Alternator
  • Hoses and wiring
  • Belts
  • Windshield washer fluid
  • Engine oil
  • Coolant 


The inspection includes a visual check on the fuel tank to ensure nothing is leaking or cracked, and enough battery levels to start power.

Integrating your trucks to modern fuel monitoring software ensures hassle-free maintenance of your vehicle’s fuel requirements. 

The software will take responsibility for updating current fuel levels, informing in case the vehicle needs fuel refill, maintain a track of all the fuelling sessions and even the expenses incurred. 

This software also allows the management to ensure that truck drivers do not waste resources in the name of fuel refilling. 

2.Inspect tires and wheel lug nuts

Inspect tires having the correct amount of pressure for safe operation and should not have gouges, bubbles, or cuts. 

Make sure no foreign objects like large debris or stones are present between rims and tires. Also, tighten the loose nuts and bolts of the wheels.

Aligning your vehicle with modern tyre management systems can make your tyre inspection job much easier, as the system will monitor your vehicle tire’s condition round the clock and update if any service is needed. 

3.Coupling system

A failure of the coupling system can result in the loss of load, and hence it is important to be careful about it. 

Double ensure the check of the fifth wheel and kingpin. Then check other components connected to the trailers such as

  • Apron
  • Airlines
  • Electrical connections
  • Locking jaws
  • Release arm
  • Skid plate
  • Mounting bolt
  • Glad hands
  • Gap 


A troublesome coupling system can make driving the vehicle very difficult.

4.Inspect trailers

Look for any mechanical defects such as holes, breaks, bends, cracks, or missing rivets in the frame, headboard, locking pins, cross members, doors, and hinges that might prevent a secure mount to the tractor.

Pre-trip inspections include checking the cabin of the drivers including seatbelt, room for the clutch, the shifting distance, and the parking brake is on. 

Ensure your exterior light, reflectors, warning lights and turn signals are more visible for other drivers. The Inspection covers checking every minor to major part in the vehicle.

At last, make sure the truck has safety equipment such as three triangles, electrical fuses, and fire extinguishers.

A pre-trip inspection is a way of confirming your truck’s safe operation and not compromising its safety and other motorists on the road. 

By doing a simple inspection you can get an updated list of your vehicle status and help you to take care of your trucks, increase productivity, liability and scalability.

Categorized as TPMS

What is the Purpose of Tyre Monitoring Systems?

Fleet business involves a lot of parameters that run successfully to execute day-to-day activities in a proper manner. One of the crucial parts of the fleet is tires. 

Fleets go through various types of roads and the tires help to maintain stability and durability for your fleets. Tiring with less or excess air pressure can lead to various issues during a journey. 

Flat tires and other problems also cause loss and waste of time to your fleets. These days people install a tire monitoring system in their fleets to keep a check on tire’s health. 

Read below to know more about the purpose and function of tyre pressure monitoring systems.

Tyre Pressure Monitoring System

What is the essential element of the Tyre Monitoring System?

The tyre monitoring system is designed in such a way that it keeps track of everything that happens to your fleet tires. 

One of the most essential components of your truck’s tire management system is the Tire Pressure Monitoring System.

The Tyre Pressure Monitoring System keeps in check the air pressure levels inside your tires. Air pressure is one of the most essential parameters that affect the health of the tyres.

In case of drop-in levels of air pressure, the tire pressure monitoring system notifies the driver and saves the fleet from any kind of accident or damage.

Types of Tyre Pressure Monitoring System

The Tyre pressure monitoring system is categorized into different types depending on the mechanism of their working. 

Read below to know about the two most popular kinds of Tire Pressure Monitoring Systems used in fleets-

The Direct/Active Tire Pressure Monitoring System

The first type of Tyre Pressure Monitoring System is the Direct Tire Pressure Monitoring System. In this type of system, the reading of air pressure in different tires of the fleets is recorded directly from the tires.

An air pressure recording sensor is installed on every tire. These sensors take a constant reading of the air pressure in the tires. In case of a decrease in air pressure below 25 percent, the sensors give an emergency notification.

This method is more accurate and gives an exact reading of the air present in the tires. The percentage of accuracy is close to a perfect hundred! This helps the fleet managers to prevent any kind of accidents. 

The Direct Tire Monitoring System is durable and can be used again and again as the batteries used in the sensors can last for years. This gives it an extra edge and makes it a tool of long use.

The Direct Tire Monitoring System is not a cost-friendly option. It is more expensive compared to other kinds of Tire Pressure Management systems. The sensors installed over every tire are costly and add up to the total sum of money.

The reinstallation of the direct tire monitoring system in case a tire gets damaged is a tedious process. It requires a high level of skill set to remove and resynchronize the system altogether.

The Direct Tire Pressure Monitoring System mostly comes with single-use batteries. The batteries last longer but once they are drained the batteries become useless. You need to reinstall all sensors again in your fleet for proper functioning.

You need to keep good care of the sensors used in Direct Tire Pressure Monitoring Systems. They are prone to damage if not taken care of.

The Indirect/Passive Tire Pressure Management System

Another method by which Tyre Pressure Monitoring System works is the Indirect/Passive Tyre Pressure Management System. In this method, there are no sensors directly installed on tires.

In most cases, the sensors are installed in the tire speed tracking system. The system looks out at revolutions per minute in the tires. In the case of inflated tires or lower levels of air pressure, the revolutions per minute get disturbed as compared to other tires in the fleet.

The tyre pressure management system calculates the approx air pressure level in the fleet with the help of tire revolutions and alerts the fleet manager and driver about this through the notification screen.

The Indirect Tire Pressure Management System is not as accurate as the direct tire pressure management system. It is relatively approximate and sometimes the readings can fluctuate due to other reasons.

In case of bad roads or rough roads, the revolutions per minute of the tires are affected and hence the indirect system can give you a false calculation.

It is cheaper compared to the direct Tire pressure management system. The cost of installation of an Indirect Tire Pressure Management System is less than the Direct Tire Pressure Management System,

The maintenance charges of the indirect Tire Monitoring System are also very less compared to the Direct Tire Management System.

How Important it is to Keep Track of Your Tyre’s Health?

Telematics based Tyre Monitoring System is making it possible to keep track of your tire health. But, there are chances that you may question if there is any need to know about your tire’s health? Does it make any difference?

Well, the answer can surprise you a lot. Tires are one of the most essential components of your fleet and can affect its performance to a large extent. 

The fuel consumption of your fleet can increase to a significant amount if the vehicle is running on air pressure levels lower than the optimum ones. Perfect air pressure levels might save you money by giving higher efficiency over the same fuel.

Tyres provide stability to the vehicle. If your fleet’s tires are having the required amounts of air pressure the fleet runs on even balance and chances of turning off the vehicle in case of an accident are minimized.

In case of lower levels of air pressure, the tires can get flat or punctured causing trouble to the driver and a lot of time wastage. 

In many cases, the bursting of tires can take place. There are high chances that vehicles can lose stability and turn over the road.

An efficient Tire Monitoring System keeps track of the health of your tires and saves a lot of cost and time.

Summing it up!

The tyre management system is becoming an essential part of fleet management. Tires are one of the most significant parts of your vehicles. 

Tyre monitoring systems ensure that your vehicle tires are in good health. They keep track of air pressure levels and secure stability and efficiency. 

Direct and indirect methods of execution are used by Tire monitoring systems. Install a tire monitoring system in your vehicle and ensure safety!

The Cost and Liability of Not Using a Fleet Management System

Fleet competitions are at their prime in all industries and businesses. Industries worldwide strive hard to attain higher efficiency and profitability, yielding output that keeps them feasible and increases the growth rate.

For instance, transportation of goods and services and people are likely to be managed by various types of fleets. If fleets are not maintained properly, then the equipment, drivers, vehicle devices, etc may become liabilities. There comes the role of the drag reduction system and fleet management system. It is a savior to all fleet-based industries.

Fleet management systems are being adopted by service organizations and are becoming an inevitable tool to organize the workforce and even change the style of fleet operations.

Even though fleet managers have proven benefits from the fleet management system, some mistakenly believe it only has a single benefit, that of real-time updates and insights. However, the fleet management system also has several other advantages that contribute to improving the company’s bottom line.

Companies who are not opting for this innovative technology may fall behind their competition. Professional fleet owners should be aware of the cost and liabilities if they are not using fleet management systems.

Disadvantages of not using fleet management system in vehicles

The service industries that are managing without fleet management softwares are likely to face many disadvantages than those who are adopting it. They stand behind in the industrial race when compared to those industries with advanced technologies. Some of the major drawbacks of not adopting fleet management systems and drag reduction systems are as follows. 

1.Slacking drivers

Employees need some regular breaks for a better outcome. But long and unscheduled breaks can lead to discontent customers. An organization cannot go behind every driver to identify the slackers. Fleet professionals can back their claim by disclosing proper data so that no driver can deny it. It might be an authentic issue rather than sheer slacking. 

The Fleet management systems assist to pinpoint the slacking divers who escalate the paychecks by entering pad hours. Fleet management systems give enough data for fleet directors to easily track the drivers’ reporting time, when they start and end their day, stops they made, and even the time duration of stops. Without advanced technologies, fleet managers may easily be thwarted by timesheet disputes, entering falsifying hours or long-lunch hours taken, and payout for unproductive time spent.

2.Driver accountability

Fleet managers are usually well acquainted with the behavior of fleet drivers. But their features may vary in front of the officers and on the road. Fleet directors have no idea of what they are paying for, without a feasible way to monitor the driver’s activities throughout the day at work. They are unaware of the employee activities on the field. It is impractical for fleet directors to drive along with each employee to monitor them. There comes the hand of the fleet management system to assist the administrators to make their work so effortless. 

If drivers are aware that their activities are being monitored, the drivers deliver a better outcome, try to practice regulated driving habits, reduce personal jobs, and eventually less waste of time during working hours. Driver accountability can be made better by implementing a fleet management system to reduce the cost and liability of the organization.

3.Fuel expenses

Fuel expense is one of the major expenditures in the service fleets. Monitoring these data manually can show a higher fuel cost than the service provided. With no proper monitoring records by fleet management systems, the fleet directors have lesser ways to know why fuel expenses are so high.

The main reason for service vehicles to look into advanced technologies like fleet management systems is to track and reduce fuel costs. Fleet management solutions assist to reduce the fuel cost by lowering the idle time of the vehicle, eliminating unauthorized usage, minimizing speed, eliminating gas card fraud, and increasing vehicle route optimization.

4.Maintenance expenses

Following the fuel cost is the maintenance cost, which is much higher. Manually monitoring each vehicle’s maintenance ends up in time consuming and lacking accuracy. Due to manual error, tracking the odometer readings and logging services are the most important maintenance tasks that might be overlooked. It leads to expensive repairs or even ends up in acquiring a new vehicle sooner unnecessarily. 


To minimize the inefficiencies and maintenance cost of the fleets are likely to adopt a fleet management system that schedules the preventive maintenance reminders like oil changes, tire rotations, engine conditions, and other maintenance equipment. Maintenance records are also available in fleet management technologies to monitor the associated cost of each vehicle in the service fleets. 

5.Productivity and efficiency

Since service fleet industries are expanding each day and are becoming more competitive, service fleets should be more effective and efficient to attract customers when they need them. By implementing a fleet management system, vehicles are more productive and efficient across the board. It also assists to improve driver accountability, maximize dispatch efficiencies, and paves ways to finish multiple jobs per day. 

Through the use of advanced technologies, service fleets can eliminate the need for traditional paperwork to collect field data. The Fleet management systems provide real-time data instantaneously to the fleet directors to manage the service fleet more efficiently. With the point of service, fleet managers can quickly make wise decisions to adapt to the real-time environment.

Tips to choose the fleet management system to reduce the cost and liabilities

If you are a fleet professional looking to improve the efficiency of the fleets by implementing a fleet management system and drag reduction system, then you should be aware that there are plenty of options available in the market. You should be very clear about what your fleets need to improve their productivity and efficiency. Here are some tips on choosing a fleet management system that will reduce the company’s costs and liability.


  • Analyze your service fleet requirements and budget.
  • Prioritize the features you need in your fleet management system
  • Talk to the fleet management system suppliers in person
  • Pinpoint all the hidden costs of the system
  • A Detailed review of the system maintenance options

Final thoughts

Without proper fleet management, service fleets are likely to fall behind in the competition. Companies without a proper fleet management software are liable to slower growth.To run faster and stay on track is more important to keep the fleet business alive. To prevent losing to the other competitors and to be more efficient and productive, fleet professionals should adopt a quality fleet management system that can provide satisfying services to their customers and keep them happy.  

The best tips for fleet managers when it comes to construction site work management

Constructing a building is one of the busiest and task-oriented work. 

Deadlines need to be meant strictly to make sure that every task is performed efficiently. It is crucial to maintain a high level of safety standards to prevent any accidents.

Fleets are required to carry raw materials and loads required at a construction site. Managers need to keep things in order so that everything reaches the construction site on time. 

Fleets are often filled with valuable assets costing a lot. Managers need to keep things on the checklist so that everything reaches without any theft and is in good condition.

There are many dos and don’ts that fleet managers need to keep in mind at construction site work. The management needs to be error-free for maximum security with minimum risk factors. 

Read this guide on how managers can excel at managing a fleet at a construction site.

construction site work management

Suggestion for Fleet managers for Construction Site Management

A lot of things happen simultaneously at a construction site. It is very important for all stakeholders to keep an eye on each and everything to keep things on track. 

Carefree behavior can lead you to some kind of trouble. 

There are high chances of theft of assets and other materials as a lot of people are involved in construction and there is a rush on every side.

Fleet managers must keep these below-mentioned things in mind to secure everything at construction sites!

1.Try to Create a Safe Environment at Construction Site

Safety comes with your efforts! This mantra can save you a lot of money and can eliminate the chances of various thefts from your fleets. 

In major cases, internal workers like drivers and other laborers are involved in thefts and other practices that can cause a loss to your fleet’s security.

It is extremely important to create an environment where drivers and other workers on your fleets are pushed towards maintaining high safety standards. 

Giving briefs about safety protocols and rewarding drivers for their safety concerns help you to create a positive environment that looks up to all your safety concerns.

At construction sites, if drivers are careful and sensitive towards the fleet they can stop any kind of theft and mismanagement. 

You need to encourage them to take moral responsibilities and that they make sure deadlines are meant.

This all comes by creating a positive and safe environment at your fleet house. Deal with everyone with respect and make sure that all your human resources feel that they are a part of your company. Inclusion will make them accountable for any good or bad happening to fleets.

Installing software’s like Fleet management softwaredash camsvehicle tracking software, and other advanced tools can help you to keep a double check on your drivers. You can keep track of time and deliveries with the help of these tools. 

Drivers can be kept on a checklist if they cross safety limits like rash driving, going at speeds greater than the speed limits, wasting time by vehicle idling, and much more. You can train and convey your messages to them to correct their careless behavior.

These tools like dashcams and AI build softwares can also send you notifications in case of emergencies in your fleets. 

If someone tries to steal or take away things from your fleet at a construction site you can get instant notifications and clips. These things help you to minimize the loss and catch the people involved in the activity.

These all actions are part of a larger safety environment. Following these can help you to eliminate risks at construction sites in your fleets to a large extent.

2.Assign safety teams and teach about the safety standards

Many fleet houses keep safety teams so that they can manage things at the construction site. It is becoming popular to send one or two security people with each and every fleet. Their responsibilities involve keeping a check on each and everything.

You can hire people for the purpose of safety. Invest in tools that help them to keep everything in check. You can use mobile phones to ensure high connectivity with your security teams. 

Timely checks and routine calls must be made to make sure that everything is executed in order and safety standards are met at the site of construction. These practices are very helpful and give a helping hand to the fleet managers.

You can also train your drivers and other persons on the construction site about safety standards. Creating drills beforehand and taking your workers on the site prior to the construction days can help them to understand the place better. This gives them confidence and they can park fleets in more secure areas.

3.Add Technological tools that ensure vehicle Safety

Technology is the golden boom that has brought a sharp chance in which things are carried out. Fleet owners can rely on various tools and softwares to ensure high-class security and efficient management of fleets at construction sites.

The coming of AI-aided devices, smart cams, intelligent automotive programs, route optimization softwares, fuel-saving programs, and a lot more have made things easier for fleets. Installing these helps you to increase the safety of your fleets at construction sites.

Some other tips for fleet management at a construction site

There are many ways in which you can add an extra layer of security at the construction site for your fleets. 

You can cover your fleets with covers or security alarms. These alarms are very helpful as they notify you whenever someone tries to touch your fleet. Alarms can help you to save your fleets from theft during nighttime.

Many fleet owners love to carry artificial folding fences in the fleets. They can be laid down around the fleet. It gives a layer of protection to your assets. 

A modern fence comes with installed alarms and sensors. You can get notifications and alarms whenever someone tries to cross them without authentication.

These new-age fences allow a set number of people after authentication. This saves a lot of time and makes it possible for the crew members to enter and use the fleet at any time without any disturbances. In cases of any intruder apart from the authenticated people you will be notified. 

Summing it up!

Fleets are used in many places. The utility of fleets is the only reason that makes them vulnerable to various security lapses.

The use of fleets at construction sites is very important. Major material and goods are carried at the site through fleets. It is expected from the fleet owners that everything is efficiently delivered and within the deadlines.

Fleet management can get a little bit tough at construction sites. Following these steps can help you to manage the fleet at construction sites!

Theft of cargo is on the rise: What can be done to prevent it?

Fleets travel a large distance and are vulnerable to many dangers. In recent time, a large number of fleets face cargo theft. According to a study there is a 60 percent increase in the theft of Cargo.

It is crucial for fleet managers to keep everything in check. A little mistake can lead to theft of cargo. Cargo faces internal and external types of theft and can cause a lot of damage to fleet owners.

You need to be aware of things and keep some things in mind that can bring security to your cargo. Read below to know how you can prevent your Cargo from theft and also learn what are cargo theft tactics that burglars follow!

The Two Kind of Thefts Impacting Cargos

Theft of Cargo is very common. A lot of loss of property and capital is faced by the owners can lead to loss and destruction of the assets. In recent years, there is a rise of 10 percent in cargo thefts. 

Theft can be planned in two ways. There is a high chance that someone within your system helps people to plan and aid them in carrying out a theft operation. This kind of theft is known as internal theft.

Internal theft is very common these days. It is well planned and can be executed easily as the person on your side is well aware of each and every asset. They may get access to route maps, timing, and other crucial information that aids to carry out a successful theft operation.

Another way in which cargo is looted is external theft. In such theft, there is zero involvement of an internal agency. This kind of theft is usually carried out by professional thieves of the cargo.

External theft may cause a lot of damage to resources particularly including human resources as well.

How to Prevent Theft of Cargo?

Theft on Cargo can cause a lot of damage to life and property. Every year fleets lose a lot of capital and assets due to regular thefts. It becomes a challenging task to eliminate these thefts.

Some precautions and awareness can help companies to protect their cargo from theft and other damages. Read below to know how you can prevent theft of your cargo!

1.Reduce Chances of Internal Theft

It is very important to keep an eye on all your employees and assets while the cargo goes on through internal execution processes. Many cargoes face theft at various distribution centers all around the world.

Employees working at these distribution centers easily steal goods or plan thefts causing a lot of damage to the assets of the cargo. It is mandatory to get extra careful on distribution centers so that you can eliminate any chance of theft on your cargo.

Auditing and keeping track of each and every asset at distribution centers can help you to find out if any product is missing or being stolen by anybody. Employees at the distribution center will feel the challenge to plan or execute any kind of theft if an auditing system is kept to keep things in check.

Auditing can make things easier for you and can help you to reduce the risks of theft to a large extent at distribution centers or by other internal employees of the cargo.

Internal thefts are largely carried out by employees because they think the fleet and cargo managers are careless and cannot catch them. This mainly happens due to poor management and improper record management.

Using lists and inventory methods can sort out your problems leading to higher efficiency. If employees know that you are constantly keeping track of each and every record they will not risk stealing anything.

You can with systematic planning and keeping up-to-date records of everything on your cargo can eliminate the risk of internal theft to a large extent.

2.Be Strict in Case of Internal Theft

You need to set an example when it comes to dealing with internal thefts. A large number of employees will learn a lesson from the way you deal with internal theft.


If your cargo goes through an internal theft and you are able to find the people behind it. It is suggested by many business people that fleet owners must remain extra strict and must take harsh decisions. You can lay off such people who plan a theft of your cargo.


This sets a good example in the mind of other people and creates a fear of losing their job if they take part in any such activity. It stops employees from making further attempts at any kind of theft.

This method is very effective and many top leaders in the fleet industry feel that doing fake drills including internal thefts can help you to set a fearful mindset in the mind of employees working at various distribution centers. 

3.Keep an Eye on Your Assets and Cargo

Surveillance is the key when it comes to keeping your cargo safe and secure. Installing cameras and other devices like dash cams and GPS enables you to keep an eye on all your assets.

Installing CCTV at warehouses and several other intermediary stations can help you to control any misbehavior or theft. CCTV creates a passive fear in the mind of people and also keeps things on track.

4.Add Partners to Your Alliance

The theft of cargo can be prevented to a large extent by making partnerships with companies and security agencies. These companies are very useful as they can provide you with tools that help in preventing thefts. 

Security companies make sure that at each and every step your cargo is secured as they keep double-checking and give tips to maintain a high level of security. You will get a briefing on a daily basis to maintain security checks known as critical infrastructure briefing.

Infrastructure briefing double-checks every process at your end and ensures a high level of the infrastructural system is developed to cope with the security risks.

5.Maintain Check with External Agents

Apart from internal thefts cargo is meant with external thefts as well. It is critically important to ensure that all external players involved in the transportation of cargo are legitimate and safe.

External players must be examined properly to ensure that there is no lapse in security.

Summing it up!

Increasing your safety standards is the right way to save your cargo from theft. Fleets are exposed to a large number of threats at various stages during the journey. From base station to delivery location there are high probabilities of theft.

Keeping these above-mentioned tips can help you to save your cargo from theft. Practice these tips and ensure that all safety standards are followed and risks of cargo theft are eliminated.