How to manage tyre inventory and tyre maintenance on FleetOS?

Once you have updated the organisation details with GPS data from the service provider then you are ready to start using the tyre management system on the FleetOS application.

Tyre inventory and maintenance of the fleet is very simple with the FleetOS application. It will be helpful for the fleet managers to maintain the tyre data, service logs, stock details on the software application.

In our FleetOS app the tyre management system is one of the prime features to ensure the tyre life longevity.

It’s time to migrate the tire details from the conventional excel sheet to the digital platform like FleetOS.

In this article, you will learn how to manage tyre inventory and tyre maintenance on FleetOS.

Illustrations

Consider Mr.X is a fleet business owner of ABC Trucks managing a fleet of 30 trucks from Bengaluru, Karnataka.

Mr.X has already signed up with FleetOS and added all his trucks under his organization. Now he wants to manage and maintain the tyre of his vehicles and stock tyres.

Let’s see and understand how he manage tyre inventory and tyre maintenance for his fleet vehicles.

Tyre Inventory Management on FleetOS
Step 1

After logging in on the FleetOS application, select the tyre inventory section from the Tyres menu.

The screen will appear on the application as provided below.

Step 2

Select the Add Tyre menu on the top right of the Tyre inventory screen to add tyre data to inventory list on FleetOS application.

Step 3

Update the tyre details on the screen appear after selecting the Add tyre.

In this, the fleet owner needs to update the below mentioned tyre details on the application.

  1. Tyre Type
  2. Vehicle Tyre installed
  3. Tyre Brand
  4. Tyre Serial Number
  5. Tyre Size
  6. Tread Pattern
  7. Tyre Tread Depth (mm)
  8. Pressure
  9. Position on the vehicle
  10. Max Running unit
  11. Tyre Condition
  12. Tyre Odo details
  13. Manufactured Date
  14. Fixed Date
  15. Remarks (If any)

Refer the below-mentioned images for your reference.

Step 4

All Tyres updated on the inventory can be viewed by the fleet owners.

Can filter the tyre data based on the vehicle or serial number wise.

Manage Tyre section on FleetOS

In the Manage Tyre listed under the Tyres section will provide the list of vehicles and the details of tires associated with that vehicles.

Details provided under the section

  1. Vehicle Name
  2. No of Axle
  3. No of Tyres
  4. View Details (List of Tyres)
List of Tyres of Each vehicle

To view the list of tyres installed in a particular vehicle, select the eye icon from the view details column to view the tyre details.

On the list, the vehicle owner can see all the tyres, with the brand, serial number, Date of Manufacturing, Rolling Kilometres, Maximum Kilometres.

How to move tyre from one vehicle to another or stock on software application?

As a fleet operator at times the fleet manager and fleet maintenance technician will move the tyres from one vehicle to another as a replacement or add a new tyre to one vehicle and replace the existing one with another vehicle.

Or else, the new tyre will be added and move the existing old tyre to stock for future purposes or it can be used as a replacement tyre in the vehicle.

We will see how to move tyres on the FleetOS application with step by step guide.

Step 1

In the FleetOS menu section, select the Tyre inventory.

Under the inventory, the fleet owner can see all the listed tyres updated on the FleetOS application.

Under the Action Column select the MOVE option (refer the screenshot below for reference).

On selecting the move icon, the POPUP will occur.

Step 2

In the Pop-up, update the details to move the tyre.

  1. Select the Tyre mode: Whether the tyre is on vehicle or stock
  2. Select the vehicle: Tyre moving vehicle
  3. Date: When tyre moved from one place to another

Remarks (if any) and then submit to move the tyre.

How to update the Tyre Retread details on the FleetOS application?

In every vehicle, after certain kilometers, the tyre needs to undergo retreading to maintain the tyre life and vehicle performance.

Usually, the fleet manager and maintenance technician will do the process and most of the time this is not recorded anywhere or maintained in the excel sheets or log books.

Let us understand how to update the re-tread details on the FleetOS.

Step 1

In the FleetOS menu section, select the Tyre inventory.

Under the inventory, the fleet owner can see all the listed tyres updated on the FleetOS application.

Under the Action Column select the RETHREAD option (refer the screenshot below for reference).

On selecting the retread icon, the POPUP will occur.

Step 2

In the Pop-up, update the details to move the tyre.

  1. Date: When tyre moved from one place to another
  2. Old Maximum Running KM (It will be existing)
  3. Update the New Maximum Running KM
  4. Overall Max Running KM (will be populated)

Remarks (if any) and then submit to update the tyre retread.

How to do Tyre Audit on the FleetOS application

Fleet owner at any point of time need to audit the tires of his/her fleet, it can be done wil the aid of the FleetOS application.

For this, there is a provision on the FleetOS application to view all the status and updates related to the tyres.

Let us understand how to check the tire audit details on the FleetOS.

Step 1

In the FleetOS menu section, select the Tyre inventory.

Under the inventory, the fleet owner can see all the listed tyres updated on the FleetOS application.

Under the Action Column select the AUDIT option (refer the screenshot below for reference).

On selecting the retread icon, the POPUP will occur.

Step 2

In the Pop-up, below mentioned details are provided:

  1. Update done date and time
  2. Actions done on the tire – MOVE, REPLACE, ADD, SERVICE
  3. Modification details
  4. Update done by the FleetOS user

For more details, refer the screenshot provided below.

How to update Tire Service details on the FleetOS application

There can be scenarios where the tyre may face puncture or face alignment issues or any other services will be done on the vehicle tyre.

After every service there is no document or log to maintain the tyre services properly in fleet operations.

With FleetOS fleet operators can update all the tyre service logs on the FleetOS application.

Let us understand how to update the tyre service details on the FleetOS.

Step 1

In the FleetOS menu section, select the Tyre inventory.

Under the inventory, the fleet owner can see all the listed tyres updated on the FleetOS application. 

Under the Action Column select the SERVICE option (refer the screenshot below for reference).

On selecting the retread icon, the POPUP will occur.

Step 2

In the Pop-up, update the details to move the tyre.

  1. Select the Serive Typre – Alignment / Patch / Others
  2. Service Date
  3. Amount spent for the Service

Remarks (if any) and then submit to update the tyre service details.

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