How To Develop/Plan Your Fleet Budget

Budgeting is the main foundation process in all businesses. However, the real challenge of a business starts when budgeting starts. There are many tiny vital things we have to consider when it comes to fleet business and its fleet budget. 

You may think, what are you going to get from brainstorming? Why do you need to spend a little on it? But brainstorming is the area where you get many entrepreneurship ideas. In the same way budgeting works, spending even on tiny things will help you in the future to gain more.   

We know fleet budgeting isn’t a simple task, and that’s why we are here to make your work simple by providing you some painless steps. There are two types of budget planning, the first is for an existing business, and the second is for new business budget planning. 

Step 1: Analyze Your Previous Budget

First, Why do you want to budget? Budgeting provides the proper explanation of expenses you make in an organization and analyzing the budget offers you a clear view of where you want to spend and not to spend. 

If you are an existing business, the first step you have to do is, analyze your previous month/year budget. Why do you need to analyze your previous budget? See the allocated budget of the previous year and compare it with the spend amount; this data helps you to plan the next budget for the specific time period. 

Analyze the profit, loss, and mistakes which you have made in the previous budget allocation and spending and never repeat them. 

Step 2: Choose A Forecasting Technique

When we say forecasting and budgeting, these terms have differences. 

Budgeting explains to you about the revenue and expenses that a business needs to achieve in the upcoming period.

Whereas, forecasting is known as an estimation. Financial forecasting is the process of estimating the business’s revenue that will be achieved in the future by determining trends and outcomes of historical data.

Tip: A business needs both forecastings (estimating the revenue by trend) and budgeting (allocating the budget according to the trend and proving statements on expected revenue) to develop a proper budget. 

Now choosing a budgeting technique is important to plan your budget.

Method Description
Incremental Budgeting
  • The traditional way of budgeting
  • Add or subtract some percentage of the amount into the previous budget. 
  • Suitable for companies that don’t change the budget every year. 
  • Easy to understand.
Zero-based
Budgeting
  • Start from Zero-based
  • All department budgets are rebuilt from scratch for every time period.
  • Every single expense must be justified in Zero-based Budgeting.
Activity-based budgeting
  • The budget will be based on the target which the company sets. 
  • Once the output target was fixed, then the company plans for the activities to achieve the target, and finally company plans for the budget which is required to carry out the planned activities.
Value proposition budgeting
  • The budget is made by analyzing the value.
  • 3 Question Rule
  1. Why do we need to spend on a particular object?
  2. Does the object create value?
  3. How much does the value cost?

Tip: If your organization’s process doesn’t fit under any particular budgeting technique, combine the techniques according to your task and plan.   

Step 3: Things You Need To Consider

After choosing the budgeting technique for your organization, now try to fit all your department into the budgeting process. Every single penny is important to the organization so, carefully include all your expenses in the budgeting process. 

When it comes to budgeting, you should know the difference between essential and inessential factors. Here, we will provide you a list of essential factors, which is divided into seven sections. 

1. Vehicle Management Information

In the vehicle management information section, you should consider and collect the expenses of the fleet lifecycle. Things you need to consider in-vehicle management information

  • Vehicle Accusation.
  • Insurance Register. 
  • Fleet Register.
  • Any complaint Register. 
  • Resale Value.

2. Vehicle Maintenance

It’s all about fleet maintenance. Today’s effective fleet maintenance reduces most of the unwanted sudden fleet expenses. Forever suggested that fleet owners/managers get is never compromise on today’s little maintenance expenses to avoid huge future expenses—things you need to consider in vehicle maintenance. 

  • Fleet management system
  • Preventive maintenance.
  • Predict maintenance. 
  • Reactive maintenance.
  • Mechanics contractor Record.

3. Salary/Payment Management

Things you need to consider in Salary/Payment Management

4. Safety Management System

The factor you need to consider while budgeting in Safety Management System.

5. Driver Training Program Management

Driver training programs consist of many segments. As an organization, you must show interest in developing a proper work culture in your organization. 

The essential segment you need to allocate budget for, 

  • Drug and alcohol program.
  • Training on signboard and city entry rules.

6. Security Management

Security management is as important as safety management. For example, installing surveillance cameras or appointing security persons to your organization can avoid theft, and you can save a certain amount. 

7. Trip-Related Expenses

Trip-related expenses are huge expenses for a fleet budget. So mainly it was divided into two sections, one is Planned expenses, and another is Unplanned expenses.

  • Planned Expenses
    • Planned service expenses.
    • Toll / calculate toll expenses.
    • Fuel expenses.
    • FASTag – A Digital Toll Payment.
    • RTO Charges.
    • Freight Brokerages.
    • Fitness Certificate Check.
    • Loading/unloading charges.
  • Unplanned Expenses
    • Accident And Collision Expenses.
    • Goonda tax.
    • Roadside service expenses.

Step 4: Monitor And Control Your Budget

Budgeting is a beneficial process for an organization. Do you think only budgeting is enough for your organization? No monitoring and controlling your budget is a more important step in an organization. 

Using FleetOS, The fleet management software allows you to record every expense of your fleet operations, digitize your documents, and alert you if any theft activity occurs, and remiss you with your vehicle services. Monitoring and controlling your fleet budget always helps you to move forward in your business. 

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Fleet Dashcams For Commercial and Domestic Vehicles: The Video Telematics

– Explore fleet cameras features to save your vehicle’s video evidence.

Video telematics sounds exciting, right? However, we came across two different terms; what is the difference between video telematics and dashcam? Dashcams are devices that use video telematics technology. On the other hand, video telematics is a technology that combines the analytical fleet telecommunication processes with video camera devices.

What Is A Fleet Dashcam?

Dashboard cameras or dashcams are small video camera devices installed in the windscreen of a vehicle to monitor and record driver behavior and road incidents all over a trip. These dashcams have many names between common people like driving video recorder, driver video recorder, event data recorder (EDR), car video recorder, etc.

How Do The Dashcams Works?

As we said, earlier dashcams are video telematics devices; those small video camera devices are attached to the vehicle’s windshield or dashboard. There are different types of dashcams that have multiple cameras fixed in it. 

These dashcams automatically record the video whenever your vehicle ignition is ON or if any vibration occurs (Incident recording) in the vehicle even the ignition is OFF; also,  you will get 24*7 only live streaming of the dashboard camera in any state of the ignition. These cameras work directly with the vehicle’s battery. 

There are different types of dash cameras, either it has in-built GPS features or without GPS devices. What is the difference between in-built GPS dash cameras and basic dash cameras without GPS devices? 

A basic dash camera device records the vehicle’s video and stores the footage into the SD card installed in the dashcam. This basic dashcam’s storage process works with the condition of deleting the video footage automatically once it reaches the storage limit. But, it never stops recording the videos until you take the step to stop or it gets any damages.

But in an in-built GPS dashcam, the storage process will be different. These advanced dashcams save the video footage on an SD card and in cloud storage. So that you won’t miss any evidence of your vehicle, also, these advanced dashcams help you to view the live streaming of the camera and provides you the option to locate the vehicle.

What Is The Actual Purpose Of Video Telematics?

Let us know how video telematics was born, and that is where the actual purpose of video telematics is hidden. The main problem faced by the logistics and the transportation sector was visibility; we need to agree with it. So often, logistics owners or fleet managers wonder where my vehicles are? That is how telematics came in. But is that enough? No! 

The logistics sector wanted even more. After knowing the location of the vehicle, they wanted to know whether my vehicle is parked or moving? If it is moving, at what speed is my vehicle moving? Likewise, the logistics industry arose with the need for live visuals of the vehicles, cargo, and driver behavior, and that is how the video telematics entered into this game, said Mr. Prasanna.K.Ram CEO of VAMOSYS Pvt. Ltd. 

https://www.youtube.com/watch?v=ARvh1hKi3tQ

What Are The Benefits Of Using A Dashcam?

Why are dashcams becoming popular in the logistics sector? Why do you want to purchase a dashcam? Because dashcams are worth serving their purpose, how? Here are some advantages of dashcam which says why you want to buy one for your business.

1. Collect Your Evidence

Having dashcams in your fleet vehicles helps you in many ways by collecting and storing the evidence. But, in which places these evidence will be used? 

Being a fleet owner or fleet manager, you may go through many fiction stories from your drivers daily on any accidents, fuel consumption, idle hours, etc. These incidents can be tackled by collecting evidence. 

Even drivers can tackle fake allegations over any accidents on roads. Often Fleet managers and owners are blamed for providing low salaries to the drivers, but now these issues are taken care of by dashcams. 

These dashcams are consist of a road view camera, cabin view camera, and external rearview camera, which records the complete trip automatically when the ignition or any vibration occurs to the vehicle. 

2. Save Your Business

From the start to the end of your logistics operation, what is considered as the core functionality? The main target of the fleet operation is customer satisfaction. The only way to gain customer satisfaction is by providing visibility. 

How are dashcams going to help your business with this visibility? Dashcams provides you the complete live streaming of your vehicle 24*7 and records the video whenever the ignition is ON or if any vibration occurs in the vehicle, i.e., if any glass break or vehicle crash happens automatically dashcam starts to record the video in the ignition OFF state. 

The external camera of the dashcam can be used to view the rear view of the road or helps you to monitor the cargo placed in the trucks. Get a clear view of every incident, and you prevent theft, which helps you to save the business. 

3. Monitor Your Driver Behavior

Dashcam helps to improve the driving behavior of your fleet drivers by Strengthening the driver behavioral and safety program. 

Advanced dashcam solution provides you an option of alerting the drivers. These alerts are given automatically by the drivers by monitoring their driving behavior. Here are some alerts are given by the dashcam. 

  • Fatigue Alert
  • No Face Detected Alert
  • Distraction Alert
  • Closed Eyes Alert
  • Yawning Alert
  • Smoking Alert
  • Phone Usage Alert, etc.

By using these video recordings and alerts, you can improve driving skills by training drivers, and you can able to avoid accidents & risky driving behavior on roads. 

4. Claim Your Insurance Benefits

Will claiming insurance become favorable for dashcam users? Yes! Insurance frauds are made frequently, and drivers are becoming easy targets, even if they are the victim. The video evidence of the dashcam will help you to experience the complete insurance benefits. 

So, the video of the dashcam is too handy if you want to submit the footage to the police or insurer. Dashcams can able to record and store videos in SD cards and HQ quality video in cloud storage. 

Also, if you want to claim the insurance amount, avoid fake and false allegations, avoid fraudulent accident claims. Before getting to the insurer, make sure if it is your driver’s fault or not to experience the complete insurance benefits.

5. Get Complete Visibility

Visibility is the most spoken topic in the logistics sector. How is this visibility factor achieved in fleet management with the help of a dashcam?

  • Dashcam helps you to protect your vehicles and drivers by monitoring their behavior. 
  • Record and store fleet normal quality videos and HD quality videos in both SD card and cloud storage. 
  • Access the recorded video anytime and anywhere you want. 
  • Not only videos also, get your fleet insights with the help of  Vamosys dashcam.
  • With the help of an external camera, you can monitor cargo or have a complete rear view of the road over the trip. 
  • Have 24*7 live streaming of the vehicle dashboard camera even if your vehicle is parked. 
  • Provide automatic alerts to your drivers if any distracted driving behavior is captured in the dashcam. 

Who Can Make Use Of Dashcams?

We know it is a typical question, but most people have this question in their minds. Can I make use of this dashcam for domestic purposes? Yes! The dashcam is for both domestic and commercial purposes. But, mainly dashcams are used for heavy vehicles and commercial vehicles to monitor driver behavior and record evidence if any unfortunate accident occurs. 

Tip: Use advanced dashcams with in-built GPS for commercial purposes. 

Where Do You Get One?

The market is filled with enormous varieties of dashcams and in many countries, dashcams are considered to be illegal. How about India? Dashcams are not unlawful in India, and there is no specific law for dashcams in India even though we have our self-definition and regulation to use dashcams.

Vamosys is a telematics provider company; who provides a complete fleet management system, fuel monitoring system, GPS Vehicle tracking system with software, and now introducing you a smart technology Video Telematics in the GPSVTS platform,  which provides the perfect solution for your visibility problem by limiting the interference in your privacy.  

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Published
Categorized as Telematics

About FleetOS SIM-Based Tracking: FAQs

1. What is SIM-based Tracking?

SIM-based Tracking is a way to track your fleet without using GPS devices. Instead, it uses only mobile numbers to track the accurate location.

2. How is SIM-based Tracking used in Fleet Management systems?

We usually know GPS devices are used to track the fleet, but we want to try it in a new way. SIM-based Tracking helps you track the fleet driver’s mobile number so that we could get the accurate location of the fleet in a trip.

3. What are the advantages of using SIM-based tracking?

  • The main advantage of SIM-based Tracking is you don’t want to use an external GPS device.
  • You can easily track the market-hired vehicles.
  • Basic mobile phones and active SIM cards are enough to track. 
  • Budget-friendly (No installation needed).
  • Pay when you use. 
  • Compatible to track all types of vehicles by their driver’s mobile phone. 
  • It works the same as the GPS device.

4. How do I buy/ get access to use SIM-based Tracking?

Step 1: Log in to the FleetOS application (How to sign up/ login)

Step 2: Go to the SIM-based Tracking   option

Step 3: Buy your SIM credits to track based on their slab, and you will be ready to use SIM-based tracking

5. How to use SIM-based Tracking?

Here are some overview steps to use SIM-based Tracking      

Step 1: Setup your account in FleetOS 

Step 2: Get pings to use SIM-based Tracking (pings are like mobile prepaid recharge)

Step 3: Send a request to the mobile number you want to track

Step 4: Once the driver accepted the request; ping the mobile number

Step 5: You’ll get the result.

6. Is it compulsory to have SIM credits to use SIM-based Tracking?

Yes! It is compulsory to buy SIM credits to use SIM-based Tracking.

7. Which type of mobile do I need to do SIM-based Tracking?

SIM-based tracking can use any smartphones or basic mobiles phones to track.

8. Will SIM-based Tracking work anywhere in India?

FleetOS SIM-based Tracking is for India and can be used anywhere in India.

9. Which sim operator should I use?

SIM-based Tracking works with all Indian SIM operators. 

10. Can I track my family and friends using FleetOS SIM-based Tracking?

No! You should use SIM-based Tracking only for commercial purposes. 

11. Can I track anyone without informing them?

No! SIM-based Tracking is otherwise called SIM consent tracking, i.e., before tracking, you have to get consent from the particular person.

12. What happens when all the available pings are empty?

Your SIM-based Tracking access will be temporarily stopped then you can recharge your SIM-based Tracking credits again; It works the same as the mobile prepaid recharge policy.

13. What is the price of SIM-based Tracking credits?

Login to the FleetOS application and go SIM-based Tracking tab to view the credit price.

14. What are the payment options to buy sim credits?

Buying SIM credits is completely based on digital transactions. So you have different options to buy SIM credits like Mobikwik, Google Pay, PayTM, Credit Card, Debit Card, UPI, Netbanking, and many more.

15. Do my SIM-based Tracking credits or ping have a validity time?

Yes! SIM-based Tracking credits have a validity of up to 1 year. 

16. Is SIM-based Tracking worth more than GPS tracking?

SIM-based Tracking and GPS device tracking serve different purposes in tracking.  

Mainly we introduced FleetOS SIM-based Tracking option for Market hired vehicles, where if you want to track the market-hired or leased trucks, but you can not install a gps device in the hired truck, that is where SIM-based Tracking will full fill its purpose. SIM-based Tracking helps you to track only with a mobile phone and active SIM card. 

17. For how many hours a day can I use some tracking?

FleetOS SIM-based Tracking option is entirely customizable for our customers. You can track/ping n number of times in a day using your SIM credits.

18. What do I get from SIM-based Tracking output? Will it be exactly the same as GPS tracking?

SIM-based Tracking provides a similar output as address and map like GPS tracking. 

19. What if my driver didn’t accept my SIM-based Tracking request?

You can’t track if the driver didn’t accept your tracking option.

20. How many credits do I need to spend for a single ping?

A single credit is spent for a single ping.

21. What is automatic/manual mode tracking?

Automatic – Trip will start tracking when pickup time is reached.

Manual – Trip will be started and ended when click start/stop button by the fleet operator.

22. What are the procedures to do SIM-based Tracking with both smart and usual?

For both types of drivers, SIM-based Tracking can be done using the same process. First, initiate SIM consent, and the driver should approve the consent message.

When tracking mode is selected as SIM consent in Plan, then the trip will be tracked in automatic or manual mode.

23. Is there any demo for using SIM-based Tracking?

Yes! Here it is.

https://www.youtube.com/watch?v=65x2vktIsZ8

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Categorized as T&C

About FleetOS Application Overview: FAQs (Part-1)

1. What is FleetOS?

FleetOS is 360` fleet management software, designed to manage all fleet operations in one place like you can make trip plans, you can manage your expenses throughout the trips, you can completely manage your valuable drivers and trucks throughout trips, and mainly you can reduce manual phone call communication in unwanted time. 

2. How to pronounce FleetOS?

OS is the two separated letters which means Operating System. The word FleetOS means fleet operating system and together say it like “f-lee-t-O-S.” 

https://www.youtube.com/watch?v=yjrYLlJZKpU

3. How to use FleetOS? – simple steps

  • If an organization was not created previously in the FleetOS application, please create a new organization with the requirements. 
  • Add vehicles to the organization. 
  • Create a trip with the added vehicles. 
  • Manage, monitor, and control your drivers, trucks, and expenses throughout the trip. 

That’s it you started using FleetOS application successfully. For more details, please take a look at the FleetOS demo video.

https://www.youtube.com/watch?v=65x2vktIsZ8

4. Who needs FleetOS/for whom FleetOS are designed?

FleetOS are used by one who handles vehicles for commercial purposes. Whether you can handle 1 truck or 1000+ trucks, the FleetOS application is for every fleet handler.

5. Why do you need to use FleetOS?

FleetOS make you feel like managing fleets isn’t so difficult. The moment you introduce FleetOS into your logistics business will make your complicated business into a simple form, and you can monitor or manage both your drivers and trucks from a single place without making any calls in an unwanted time.

6. How do FleetOS help to reduce driver shortage?

Driver shortages are a significant problem faced in the transportation industry. Why is it happening? What is the reason for driver shortage? Mainly driver shortages are due to age restrictions and schooling/qualifications of today’s generation. 

How FleetOS help you to overcome the driver shortage? If you think we can increase the driver numbers, then it is impossible. But, FleetOS helps to increase the productivity of the drivers by reducing idle hours where a driver can make 12,000km in place of 6000km per month. 

7. Is GPS compulsory to use FleetOS?

FleetOS, a new-gen fleet management software; which doesn’t require a separate GPS device to track your asset. Then how is it possible? How does the tracking option in FleetOS work? FleetOS helps you to track your asset either with a GPS device or Without using a GPS device called SIM-based tracking. 

8. What if I already installed a GPS device in my vehicle?

With the FleetOS application, you can connect your own compatible GPS device.

9. Which country can make use of FleetOS?

FleetOS is a universal application to manage your fleets all over the world. 

10. What are all the reports you get from FleetOS?

  1. Tracking Reports based on (GPS device tracking or SIM-based tracking).
  2. Vehicle wise trip reports 
  3. Expenses reports (vehicle wise and trip wise)
  4. Driver performance report throughout a trip. 
  5. Fuel consumption and mileage report.

11. Can I let someone view FleetOS data?

Yes! You can invite your fleet manager or any member to view or edit the report. If you want someone else to edit the report, you may give them the permission as a manager; else, you give members permission where you can only view the trip details.

12. Where do I buy the best fleet management software?

You are in the right place to own your fleet management software. Visit: https://vamosys.com/FleetOS-fms-fleet-management-systems and schedule a demo or signup to use your FleetOS account immediately.

Here is a guide, which explains to you about signing into your FleetOS account? https://vamosys.com/how-to-signin-as-fleet-owner 

These are some of the frequently asked basic questions on the FleetOS application. After knowing the answers for all your beginner stage questions, get onto the advanced level, visit part-2 FAQs of FleetOS application to get the FleetOS usage demo link, to know the subscription plan, and many more interesting facts about FleetOS.

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How To Maintain The Resale Value Of Trucks

Most of you consider buying vehicles as one of the investments in your life. Maybe you can think about selling your vehicle in a year, or a month, or whenever you want, but every vehicle will lose its worth year by year.  

A vehicle’s resale value is calculated not only with the vehicle’s specifications and model, but also it is calculated with the brand, market demand, launched year, etc. So, getting the best price while selling needs a huge amount of effort for vehicle maintenance. Here are some tips to increase your resale value by performance.

1. Avoid Repairing Your Trucks By Yourself

People always prefer to make DIY things to save money; at the same time, we need to think, does DIY works well every time? No! Not every time. These self-repair works may end up with damages. It doesn’t mean you should not touch the vehicle for any repair purpose. For some tasks, you need to approach professional help to maintain your vehicle’s resale value or extend the vehicle’s lifetime. What are the things you can repair yourself?

  1. Changing oil
  2. Changing spark plugs
  3. Changing lights of your truck
  4. Replacing windshields 
  5. Changing windshield wipers
  6. Changing the Brake Pads
  7. Changing the Battery 
  8. Replacing the Air Filter 

The tasks mentioned above can be done by yourself without seeking a professional’s help, but please do proper research or get advice from experts before starting this work.  

2. Avoid Damage To The Wheels

Here wheels don’t mean tires; here, wheels are meant to be alloy wheels. Any damages on tires can be replaced easily but not the wheels. Repairing wheels may cost you more. First, the damaged wheels are repaired, primed, and painted, which you can’t do by yourself. For major damage on the rim should not be fixed, you should replace the wheels. Fixing major problems on wheels results more and more damages. Driving on damaged wheels can occur more damage to your steering, which can reduce the complete resale value of your truck. 

3. Get Your truck Serviced Regularly

Do you get your truck services regularly? No! We always avoid or skip regular vehicle service due to money. But skipping regular service can bring huge damages to your vehicle. Some might forget about maintenance, so FleetOs provide a complete maintenance management system. It helps you remind you about your complete list of vehicle maintenance dates and times when to change the tires, Fitness check, annual maintenance details, etc. Don’t avoid your regular maintenance today; it may bring you a huge bill tomorrow. Avoiding maintenance of your vehicle also brings the vehicle’s value to a lower scale, and you have no option to resale with your expected range.    

4. Keep Records

You may be a good caretaker for your vehicle, but some buyers are curious about proofs and paperwork. We need to accept it is difficult to store all your vehicle’s paperwork. FleetOS helps you store every physical paperwork as digital records where you won’t lose any receipts or paperwork. If you avoid keeping your paperwork tomorrow, it may end up selling your vehicle at a lower rate. 

5. Avoid Modifications

Avoid after-market modifications on any parts of the vehicle like audio systems, unwanted change of vehicle’s seat, turbocharger, etc., which will not gain you any value. You may spend a lot on modifications, but not all buyers will appreciate it. Even though if you plan for aftermarket modification, know the resale value of the market and take any step.

6. Sell at the Best Time

Sell at the best time, an important factor to consider before selling your vehicle. When it comes to vehicle purchase, the difference between new vehicles and resale vehicles is to try to understand the resale market before selling your vehicle. For example, your resale value may go low if the manufacturer stops the production of your vehicle model. 

Especially when it comes to trucks, the buyer preference will change between regions. So, consider both when and where you sell your truck. If not, you may lose your expected resale value. 

7. Drive Safely

Safe driving, an easy way to increase the resale value of your truck. Make your drivers drive safely. Any major accidents or major crashes will reduce your vehicle’s resale value without any doubt. We know it is really a difficult task to maintain and manage your drivers and their driving skills. 

Is there any way to bring your drivers on track? Yes, create a proper driving culture to increase their driving performance safely. Here are tips to create a proper driver training program, which can increase the safety of both drivers and the resale value of trucks.  

Try to follow the above-mentioned steps to increase the resale value of your truck. 

Published
Categorized as T&C

How To Build A Successful Trucking Business

Do you think running a truck business gives you profit? Why not? Today’s global truck industry moves trillion dollars worth of freight annually. The global freight trucking market has huge value and demand, but running a trucking company is highly competitive.

Various trucking companies try to make their business successful but ending up unsuccessful with many problems like driver shortage, fluctuating operational costs, timing, etc. 

More than running a business, making it successful matters. Let’s get to know more about building a successful business. 

Step 1: Basic Preparation

Building a successful business needs strong planning and foundation. To run a business, you always need to have consistency and be gutsy. Follow three basic rules to be successful in this industry. 

Rule 1: Have a constant business focus point.

Rule 2: Update on the market trend.

Rule 3: Follow rule 1 & 2.

Step 2: Select the right target market.

Many organizations make mistakes in choosing the right market niche. Selecting the right target audience is going to lay the right path for success. The importance of targeting a market is various. 

There are many markets to focus on, but each market has different requirements, determining all your asset costs, operational costs, etc. So, target your service to the right market.

Step 3: Business Plan

Why do you want to make a business plan? Business plans are known to be the core activity of a business. So, laying a proper business plan take company in a focused way. But, when it comes to a trucking company, what should a business plan consist of? 

A business always needs a traditional plan where every segment is planned for future success. In this traditional plan format, you need to consider about 

  1. Brand description 
  2. Market analysis
  3. Target audience 
  4. Marketing and sales strategy
  5. Financial funding and pitch 
  6. Management and organization process
  7. Resource planning 
  8. Challenges
  9. Cost structures / Pricing

Charge The Right Rate (Per Mile)

You need to charge the right rate to the clients. Determining the right rate per mile comes under the business plan because the rate you charge should compensate for all your business operational costs like freight lane, direction, broker charges, and many more before fixing the rate per mile.

Determine Your Operating Costs

Knowing your business’s operational costs is more important than anything. Determining operational expenses helps you to understand the profit and loss in your business. Figure your cost per mile and charge the right rate per mile to your customers.   

Step 4: Getting Assets

Plan your assets by your budget. Purchase your assets from the market or hire commercial market vehicles; a trucking company can have both options. But have robust vehicle usage, maintenance, and insurance policies.

Step 5: Strategy

The more important step in making a business successful is strategy. So what strategies do you need to follow in building a successful business?  

Work Directly With Shippers

We need to agree that brokers help you load your empty trucks and play an important role in your business but also, you need to agree they swallow a certain percentage of the amount from the load price. 

Minimize the usage of brokers in your business and start to work with the shippers directly. Increasing the contact and relation between your company and shippers can gain you a lot of profits. Also, don’t let the brokers go away; just minimize the usage of brokers and increase the direct interaction with shippers.   

Find Loads To Haul

When it comes to finding load, it is a difficult and challenging task. Customers need trust to trust their service providers. How do you gain trust? Branding and marketing are a way to gain your customer’s trust. Also, gaining customer trust brings you more referrals and business.

In today’s situation, being a service provider, voice out your brand in digital forums to gain more customers. In the beginning, work with more brokers and shippers to make a solid stand in the industry, and you can start hauling directly for your customers & establish your own lanes. 

Preparing Your Trucks For The Road

You may think preparing trucks isn’t important, but the truth is preparing trucks for the road is more essential. You may also think proper maintenance was done to your truck, but there is more than just maintenance that you need to be aware of. 

Timing

Timing is so important in the trucking business. Efficiency is the key to success in the trucking industry. Managing and maintaining trucks on time is a challenging task. You can overcome this challenging task by using the fleet management system, Where it helps you to create, manage, and reduce the unwanted operational time of a truck throughout the trip. In the logistics sector, every second is money. Value the time to gain more profit. 

Damage Policies

Have a fine policy on damages. Trucking can have this policy with market-hired vehicles or with consignee’s goods. Mostly in the market, any damages to the goods are taken care by trucking companies.

Hiring Perfect Driver

Hiring the drivers according to the destination is also an important task. Drivers may face huge problems on the road. If the driver was already used to the particular region, it would help improve the efficiency; also, drivers will know the tips and tricks to tackle if any specific problem occurs in the particular region. 

Either the driver was already used to the road or a new driver, the trucking company, should provide them with proper basic training, tips, tricks, rules, and regulations before starting the trip.

Visibility

Providing updates of the goods for both consignee and consumer from end to end trip increases your standard in the trucking industry. But, how is it possible? This process may ask you to be on call 24*7. Not to worry, Now the market came with many software to tackle this problem. FleetOS is a solution to all your fleet visibility problems. Using FleetOS, you can provide the complete visibility of goods to consignees and consumers without making calls. This visibility process gains trust in your trucking business.

Step 6: Know To Manage Your Expenses

It may be difficult for you to manage the cash flow in your business, but it is necessary to avoid business expenses problems. Mainly trucking companies face a lot of hidden expenses, so how can you manage all your business expenses?  

You can think about digital spreadsheets to manage your business, but does that really work? There are many pitfalls in excel spreadsheets; know why Excel isn’t a good fit for managing the fleet business. Are there any other platforms to maintain your expenses trip-wise? 

FleetOS is a fleet management software that helps to manage all your hidden and unhidden fleet expenses trip-wise. It also helps you to have digital soft copies of every bill, invoice in the application. So, handle your fleet expenses like a pro.

Step 7: Money-Saving Techniques

An important step in making your business successful is following some money-saving techniques. Where can you save money in your trucking business? Fuel is one of the wide spent expenses in a trucking company. So, fuel will be the main target for the money-saving factors.

How to save fuel in your fleet business? Here are some techniques to save fuel

  1. Provide proper training to drivers, which helps to prevent fuel theft by drivers.
  2. Make use of a fuel monitoring system to
    1. Manage, control, and monitors your fuel consumption. 
    2. Fuel monitoring system also helps prevent fuel theft by alerting you if any fuel refill or fuel drain actions occur in the fuel tank. 
    3. It also provides you the mileage report.
    4. You can even avoid fuel contamination in the truck.
    5. Reduce idle hours of the truck.
    6. It helps to increase the fuel efficiency of the vehicle. 
  3. Maintain proper tire pressure to reduce fuel consumption. 
  4. Don’t overload your truck. 
  5. Avoid Aggressive Driving
  6. Select a Fuel-Efficient Vehicle 
  7. Know more…

Follow the right fuel buying and usage strategy in your organization to save fuel which helps you to save up to 30% of your fuel expenses. 

Running a company isn’t a tiny thing; constant updates and the use of the right technological tools will improve the efficiency and standard of your organization in the market. 

Published
Categorized as T&C

GPS Role In Personal Tracking

We all know what is a Global Positioning System (GPS). The journey of GPS was started with a purpose called navigation, and GPS is used for many purposes in submarine navigation, automotive industry, asset tracking, smartphones, agriculture, defense, personal tracking, pet tracking, etc.

But how do GPS trackers take place in the personal tracking concept? GPS tracker plays a safety application role in personal tracking. Personal trackers basically help to locate a person with consent in any situation whenever someone wants to. 

These personal trackers are inbuilt with smartphones, and they are available as separate personal tracker devices, come with any ornaments, etc. Thus, personal tracking devices are not only handy, but also they can fit into any bag, purse, etc. 

How Does The Personal GPS Tracker Works?

Personal trackers work almost the same as gps trackers; both personal and regular GPS trackers just have a thin fine line as the difference between them. 

The personal GPS tracking devices transfer the location data to a server using the GSM cellular network.

But personal tracking devices are a little more special with extra features like knowing someone’s presence in the zone, monitor, zone alerts, instant notifications, emergency SOS alarms/ panic options, location history, etc. 

What Are The Benefits Of Personal GPS Tracking?

1. Navigation

The main work of a GPS tracker is to navigate. This navigation option in the personal tracker helps someone navigate your real-time location. You can use the navigation system to determine the right destination and help you find the best route to travel using an application.   

2. Security

After the evolution of GPS devices for navigation purposes, now GPS devices became GPS trackers. Another important feature-focused by GPS trackers is security. 

Using personal trackers, you can keep track of a person who travels alone, and you can provide security to the person. In addition, these personal trackers help to prevent a person from any unfortunate incidents.

3. Geofence

Geofence; another interesting feature in the personal trackers. Geofence helps to define a geographical location and lays limits to the geographical zones. In addition, Geofence in personal trackers alerts if any cellular signals enter or leaves the location.  

4. Emergency SOS Alarms/ Panic Options

Personal trackers are known for emergencies. You can send emergency alerts via the personal trackers through the SOS button or via the smartphone application. Every personal tracker device has SOS buttons.  The SOS feature allows you to send immediate alerts to the person who tracks you. 

5. Law Enforcement

Law enforcement is the way or concept of tracking suspects. Personal trackers are used for investigations by police or crime branches. Personal GPS trackers were attaching to the suspects’ property like a vehicle to track the suspect’s activities and prevented them from doing any criminal activities. 

6. Theft Prevention

Personal trackers are really helpful to stay connected. For example, suppose any theft occurs with your asset. In that case, you can easily locate your assets when you have personal trackers attached to any of your handbags or backpack or vehicles, or any of your properties. In addition, you can take legal actions by notifying the police and update them with your assets’ current location using trackers. 

7. Cost-Effective

Due to the high efficiency of GPS devices, the market has a lot of potentials. The high demand and competitive market offer GPS devices for low budgets. These tiny budget gadgets are worth more than what we spend.

8. Health Monitoring

Personal GPS tracker applications also help you to monitor the health of the user. For example, it provides you the option to track your vitals, blood pressure, heart rate, etc. Also, it sends alert notifications if any downfall in the vitals.

When the safety is essential to you, then personal trackers would be the preference. The Personal Trackers are the unique solution that brings on the security and trust in your hands. Personal trackers are considered as an ideal solution to be independent.

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Published
Categorized as Telematics

Fuel Pilferages: Different Techniques Followed By Drivers

Fuel theft, a significant problem faced in today’s business world, also accounted for one of the most stolen materials globally. Approximately $133 billion worth of fuel is robbed globally every year. Most fuel theft in organizations occurs by insiders, either company staff or drivers, etc.; rather than outsiders. 

Why is fuel theft occurring at the first pace? There are three main reasons; why do drivers want to steal fuel? Number one, fuel is expensive; number two, fuel price keeps rising; number three, anyone can siphon fuel out and make it hard to suspect or detect. 

How it is happening, normally drivers or staff follow different techniques to steal fuel without getting caught on suspicion. 

What Are The Different Techniques Followed By The Drivers In Fuel Pilferage?

1. Direct Fuel Drain From The Fuel Tank

When a trip’s fuel consumption is over-calculated or has no evidence of distance traveled, drivers will use the opportunity to drain the fuel directly from the fuel tank by drilling it. 

A  fleet manager should suspect this type of theft if there were any drill holes or damages on the fuel tank.

2. Siphoning Fuel Using Hose Pipes

In fuel theft, siphoning fuel out of the fuel tank using hose pipes is the most common method followed by many and this type of theft is most difficult to find out. 

3. Invoice Or Bill Manipulations

Invoice manipulations happen in many places, especially in petrol pumps, here gas station staff also helps the drivers to steal fuel on any underground dealings. For example, drivers fill fuel for 80 liters and get the bill from the gas station for 90 liters. 

4. Taking Fuel from Return Line

Most of the vehicles have return and supply lines. Stealing fuel from the return line is a bit advanced method. Also, this type of stealing happens with the help of service maintenance providers or mechanics by adding T-fitting on the return line. The T-fitting helps to collect all the fuel that is supposed to return to the fuel tank.

5. Reprogramming Odometer

Many drivers damage the odometer to make fleet managers unaware or make it difficult to note vehicle readings on distance traveled. This is one of the common theft activities take place in many fleet business.

6. Driving Behavior

Hen it comes to driving, drivers act smart. They follow different driving techniques to save fuel & make extra money out of it.

  1. Neutral driving, where drivers will save fuel by driving the truck in the neutral mode, has huge risk factors.
  2. Drivers show the same mileage report for the entire trip. In reality, both loaded and unloaded trucks don’t consume the same amount of fuel.

7. Fuel Contamination

Drivers contaminate fuel by supplementing low-quality fuel substances like white kerosene and acetylene to steal fuel; this activity also affects vehicle health in the future. 

8. Blaming on Vehicle Maintenance

If you ask your driver the reason for low mileage, he/she simply tends to blame vehicle maintenance. Make sure you don’t fall for it.

9. Inappropriate usage

In some circumstances, drivers won’t steal fuel as the fuel they make use of vehicles for their own usage, which you should not allow those types of inappropriate vehicle usage. This activity not only leads you to fuel loss, but it may also lead you to any inappropriate smuggling cases. Beware of it!

We saw a lot many things about fuel theft; It is an important and difficult task to avoid or prevent fuel theft. Think why it is happening? Stealing from the workplace is not a healthy sign of management and employees relationship. Try to figure out why this happens with your organization, sure you will get a solution

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About FASTag: FAQs

FASTag, what is it? An electronic toll charges collection method. The government has made changes in how tolls are collected on highways. FASTag lane was launched by the (NHAI) National Highways Authority of India and (MORTH) Ministry of Road Transport and Highways in 370 toll plazas on October 1, 2017.

Why was FASTag Introduced?

  1. FASTag was introduced to make a trouble-free highway experience; also, the Indian government wants to replace all cash handling toll plazas with digital toll plazas. 
  2. The (RFID) Radio-frequency identification technology in FASTag helps to deduct toll charges automatically when a vehicle crosses the RFID scanner in the toll gate. 
  3. With the help of FASTag technology, vehicles don’t have to wait in line for long hours, fast toll passes. 
  4. By using FASTag, you can reduce unwanted vehicle idling and fuel consumption in the toll plazas.
  5. Improves the transparency of toll payments.

How to Use FASTag?

FASTag is a sticker with an RFID code, which should be pasted on the top middle of the car’s windscreen so the RFID scanner can easily read the code and deduct the toll charges automatically from the FASTag wallet linked with the FASTag card. So now it will be easy for you to move on the toll gate without waiting. 

Is Fastag mandatory?

Yes, FASTag is mandatory. Ministry of Road Transport and Highways (MORTH) have made FASTag a mandatory payment gateway in toll plazas from 16th February 2021 for all four-wheelers and above. 

Is FASTag mandatory for Getting Insurance?

The government made FASTag a necessary thing to get new 3rd party insurance for your vehicle.

How to cross toll plazas without FASTag?

Unfortunately, you don’t have many choices; either you need to have FASTag or pay double the toll charges to cross the toll. Choose a wise option. 

How to buy a new FASTag?

You can get your FASTag from 2 modes, either online or offline, and you require documents to apply for a FASTag.

How to get FASTag from Online mode?

 The online mode gives you a lot of options. You can get it through,

  1. Several E-commerce platforms like Flipkart, others.
  2. Online banking portals ICICI bank, HDFC bank, etc.
  3. Financial service portals like Paytm, airtel payment bank, etc. 

How to get FASTag from Offline mode?

You can get it through 

  1. Every national highway toll plazas.
  2. Regional/ Road Transport Office (RTO).
  3. Transport hubs and Associations. 
  4. Banks and their camps that provide offline FASTag service.

What does the FASTag Color Indicate?

The government has released seven different colors of Fastag for seven different classes of vehicles.

Tag Class Description Tag Color
4 Car/ Jeep/ Van/ Light Commercial Vehicles Violet
5 2 Axel Light Commercial Vehicle/ Mini Bus/ Orange
6 3-Axle Buses/ 3-Axle trucks Yellow
7 2-Axle Bus/ 2-AxleTruck Green
12 Tractors / Tractors with trailers / 4, 5, 6-Axle buses and Trucks Pink
15 7-Axle Trucks and above Sky Blue
16 HCM (Heavy Construction Machinery) and EME (Earth Moving Equipments) like JCB etc. Black

What is the cost of FASTag?

The government announced the tag price as RS.100 maximum, including GST, and a security deposit amount of Rs. 200 is charged depending upon the vehicle class.

Is there any minimum value to recharge/top-up a FASTag?

There is no minimum recharge amount for FASTag but, If it was the first time recharge after FASTag purchase, the minimum amount is Rs. 200 (security amount is different). 

What if there is an insufficient FASTag wallet balance or damages on FASTag?

If your FASTag was deducted to have an insufficient balance or any damages in FASTag, your tag would be added to the blacklist. Then you have to pay double the toll charges to cross the toll gate. 

Even if you have the required toll charge in your FATStag wallet, Then why RFID scanner is not deducting the FASTag code in the toll plaza?

So your FASTag wallet should not only have the toll charges, but also your FASTag wallet should consist of a minimum wallet amount to deduct the actual toll charges. 

Can you recharge your FASTag in offline mode?

Yes, you can recharge your FASTag using cash on (POS) Point Of Sales in any toll plazas. But, Recharging online is much easier than offline mode.

FASTag of one vehicle can be used for another vehicle?

No, You can’t use FASTag of a vehicle for another vehicle. As per government guidelines, FASTag was issued based on the RC copy of the vehicle. If you are caught in any mismatch of FASTag and vehicle in toll plazas deductor, your tag will move to blacklist, and no new FASTag will be provided for the backlisted RC copy. 

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How does Fuel Tracking Technology help to Improve Efficiency and Productivity?

Many businesses are still trying and failing to save and improve fuel efficiency in their fleet operations; why is it happening? The main reason for failing to enhance fleet operation by fuel is the lack of awareness.

Let’s feed your brain; what is fuel monitoring or fuel tracking technology? Fuel tracking technology aids you to save, monitor, and manage your fuel utilization perfectly. What are the importance of using fuel tracking technology?

  • You can keep track of complete fuel usage.
  • You can control fuel consumption and save fuel.
  • It helps to reduce the fuel operational least by 30%.
  • It helps to improve vehicle efficiency. 
  • You will receive instant alerts and notifications whenever any changes happen in the fuel tank.
  • Fuel tracking system helps you to prevent fuel theft. 
  • It provides you an accurate report on fuel mileage analysis. 

How does Fuel Tracking Technology Help To Improve Productivity And Efficiency?

1. Avoid Idle Truck Hours

Fleet owners will be wondering why fuel consumption does not get tally with the mileage data? For most of them, the answer would be vehicle idling. 

Vehicle idling has been a significant problem for fleet owners. Why is it happening? Either the driver doesn’t know the seriousness of idling hours or just unwanted idling.

Researchers say approximately 30 million tons of carbon dioxide co2 were released into the air, and we are losing 60 billion gallons of fuel every year. Also, the unwanted idling process increases the vehicle’s maintenance cost and decreases the engine’s lifetime. 

How is the fuel tracking system going to deal with truck idling? Fuel tracking system just not only provides you the detail about the fuel consumption, but it also provides the detailed data on how the fuel is consumed. 

Fuel tracking technology mentions the vehicle’s idle hours with its location if GPS is installed. Therefore, by monitoring the fuel consumption using fuel tracking technology, you can control the unnecessary vehicle idle time on every trip.

2. Convert Data Into Decisions

Is data important?Data are becoming the new raw material of business,” quote by Craig Mundie, Senior Advisor to the CEO at Microsoft. 

Data really powers everything that we do,” quote by Jeff Weiner, CEO of LinkedIn. Many experts said many valuable things about data. 

But, how is data going to help in fuel tracking technology? Fuel tracking technology provides you with detailed information on vehicle performance based on fuel data. 

With the help of raw data and fuel tracking technology, you can make better business decisions to reduce fuel wastage, time, and money, increasing the vehicle’s efficiency. 

3. Rectify Driving Style

Driving style is a critical issue to look at. Simple changes in driving behavior have a lot of impact on fuel expenses. Fuel tracking system helps the driver to control the driving behavior in the right way. 

Based on the data, you can lay strategies for drivers by rewarding them for good driving style and saving fuel, which might increase productivity by influencing and motivating most drivers to rectify their own dangerous driving habits like speeding, collision, etc. 

4. Avoiding Fuel Theft

Fuel theft is a global issue. Preventing fuel theft in your organization can reduce a vast amount of fuel expenses. How does fuel tracking technology help to avoid fuel theft? 

Using fuel tracking technology, you will get instant alert notifications if any fuel fill or drain activities occur in the fuel tank. Also, fuel tracking technology shows you the detailed analysis graph on fuel theft with time and location, which helps you to gain more fuel efficiency. 

5. Faster Dispatch

By knowing the complete fuel data of a vehicle, you can plan the goods dispatch according to the vehicle’s fuel level, fuel consumption, and mileage stats. By using fuel tracking technology, you can improve the efficiency and productivity of your organization.

Have a strong definition, why you want to have a fuel tracking technology in your organization? Then choose the best fuel monitoring system for your business. Then how to choose the best fuel monitoring system? Here are some tips, 

Tip 1: Know the wide range of Models.

Tip 2: Consider your Tank Dimensions

Tip 3: Go for Accuracy

Tip 4: Choose the Quality one

How Vamosys Fuel Technology Helps You?

  • Vamosys provides you advanced Russian Fuel Level Sensor 
  • Prevent Fuel Theft.
  • Suitable for both regular and dual fuel tank vehicles.
  • Vamosys fuel sensor provides you 99.5% accuracy.
  • Our Fuel tracking application is available for both Android and iOS Mobile App.
  • Our fuel monitoring generates precise results.
  • Privacy matters to us! Your data is captured and processed in a secured server.
  • Return On Investment from Vamosys Fuel level sensor is less than six months. 

Why do you want to choose Vamosys Fuel Technology? Vamosys mastered the telematics technology solutions for vehicle tracking, fuel monitoring, and complete fleet management.

Here is a video on Gopi Transport why they choose Vamosys Fuel Tracking. 

https://www.youtube.com/watch?v=klVGJhEjZDQ
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