Case Study Title: Reputed School near Adyar Chennai

This school is one of the most sought-after schools in Chennai and the management took a proactive role in implementing smart solutions for school shuttles. This was adopted after a spate of incidents involving children, in addition to preventing rash driving and pre-empting pilferage of fuel. Vamosys was tasked with drawing up a solution, after studying the requirements and infrastructure of the school and it’s vehicular transport.


We first compiled an inventory of the available vehicles, mapped the routes, the driving time, and introduced trip sheets for a week. This information was then analyzed before we drew up a comprehensive solution to the requirements of this school.


  • Vehicles were of different types, and were added to the inventory as and when the need arose, without a plan.
  • Trip sheets showed that changes in routes were sometimes made at the last moment, and parents were sometimes unaware of the changes in routes.
  • The distance travelled calculations showed that optimum fuel efficiency was never achieved when analysed on a vehicle to vehicle basis.
  • Route management was unplanned due to lack of technological inputs.

GPS in School Bus


We drew up a comprehensive plan to revamp the management of the school’s buses. Our aim was main fold :

  • Improve safety of children by real-time monitoring of routes, with automatic triggers.
  • Facilitate real-time updates of bus location to parents and school authorities.
  • RFID tracking to remain updated on embarking and disembarking students.
  • Capture of visual imagery inside transport with periodic updates for easy retrieval.
  • Bring in better route management by allocating routes that do not overlap each other.
  • Optimise fuel efficiency by alert authorities of vehicle idling and over speeding.
  • Preempt drivers from route deviations or circuitous routes to destination.
  • Manage fleets better by alerting authorities for timely maintenance of vehicles on completion of specified engine run time.
  • Plan a backup for pickup of stranded students in the event of vehicular breakdown etc.

Installation of system

We relied on our proprietary software and hardware interface to integrate the school bus fleet. All vehicles were outfitted with reputed model GPS Devices. A room in the school premises was converted into a secure place that housed the GPS Server. For the pilot run, we entered the phone numbers of key personnel and in the simple interface. We fixed the routes, the timings, the alerts and the triggers in the event of a deviation, overspeeding and idling for the vehicle. The driver was then despatched on a test run without students. The instructions were to deviate from the designated route midway, cross the speed limits and to finally leave the engine on idle for a longer time than necessary.  The triggers alerted the authorities of the deviation, the speeding and idling. The next run included dummy runs with RFID cards. Teacher volunteers role played students and as the RFID cards entered and the left the vehicles, the necessary notifications were shared with the numbers. Validated users were then prompted to query status through mobile devices and the notifications landed in the devices showing ETA and present position of the vehicles.

Over a period two weeks, all the buses were fitted with the devices, and all parents were part of the network that disseminated information and notification about their children. After we provided training to the authorities, the controls were handed over to the authorities. To simplify the process of inclusion of additional users to receive notifications, we introduced a system of self-login with a two-step password verification. This dispensed with the need for time-consuming human intervention in the inclusion of new users.


On completion of six months, we conducted a review of performance to demonstrate the difference and benefits post-implementation. The school administration was delighted to see from their own records the following details :

  • The monthly fuel consumption was slashed by as much as 11%.
  • There were fewer delays in pickup and drop of children due to route optimization.
  • The number of calls that usually reached the school or the attendant in the bus seeking information about position was cut down by as much as 90%.
  • Maintenance schedules were timely and as a result, breakdowns were eliminated, except for a few punctures.
  • The school reserved one vehicle as standby at the school to cater to backup requirements, from the fleet that was pressed into service. This was achieved without affecting the trips, the timings or the comfort levels of the students.